A request letter can be a very effective way of achieving what you want. provided you maintain the tone, choose your words carefully and keep it to the point. A courteous and tactful letter can inspire the reader to respond.
Multiple formats are used while writing a formal request. It depends on whether it is a permission, favour, request for a service, request for some information and so on. While writing a letter of request, certain points should be taken care of so that the letter can serve its purpose.
Some tips to write a good request letter:
- The letter has to be simple and precise.
- It should be polite and always use kind words.
- The reason behind making the request should be stated clearly.
- Formal request letters should be professional in tone as well as approach.
- The letter should create empathy in the eyes of the reader.
- It should, of course, be free of errors.
- All the facts mentioned in the letter should be 100% truth.
- The letter should not be lengthy. It should not bore the reader.
A request letter needs to have a formal structure with a block or semi-block format. It should be printed on a pristine white inkjet paper. The flow of the letter should be as given below:
- Introduction of the letter (mention the purpose)
- Para 2 – describe the background and what the reader needs to do
- Para 3 – grateful conclusion
Request Letter Sample & Example
The following request examples will provide an array of these letters which you can use according to your needs and various purposes. We have covered up separate articles for all the different conditions of Request Letter with their Samples :
- For Approval
- For Sponsorship
- For Funding
- For Experience Certificate
- For Materials
- For Refund
- Request for Leave
- Email for Request
- For Salary
- For Increment/Raise
- Request for Permission
- For Promotion
- For Admission
- For Documents
- For Scholarship
- Request for Interview
- For Recommendation
- For Internship
- For Payment
- For Donation
- For Job
- For Principal
- For Bank
- For Transfer
- Request For Vacation
- Request for Meeting
Sample 1: Formal Request Letter
Ap. 2136 Pair Street
481-8762 Mulla Street
Dear Benda Neter,
My name is [your name] and I would like to request for an interview in your firm for the position of [job title]. I was informed about the vacant position by a friend who works in your company in [name of department] department.
I am a graduate from [name of university] and have a degree in [subject]. I have interning experience of [years] in the field and am actively looking for a job in the same. I am confident that if given a chance, my experience and skills will benefit your company.
If you have any questions regarding my credentials, please feel free to contact me at [phone number].
Sample 2: Request Letter for Insurance Policy
Ap 879 Tincidunt St.
Ap 987-783 Cum Road
South Carolina 28423
Dear Milo Pezmo,
I am writing this request letter to ask for a quote of your comprehensive insurance plan which can cover my business against flood, theft, accident, and fire.
I have a home décor accessories shop and I am the owner. I have 5 other employees working in my shop. My shop area includes an office room, the large display room, and a storage room. Because my shop is in a shopping complex, it has 2 full-time security guards.
My present insurance company just raised my premium and so I would like to change it. I would love to welcome anyone from your insurance company into my shop for evaluation and meeting. You can reach me at [phone number] or [email ID] for scheduling the appointment.
Sample 3: Request Letter for Extension of Time
Ap 77 Tincidunt Street
Corpus Christi 97020
Ap 9875 Cum Road
South Carolina 6544
Dear Lopel Moez,
Due to unforeseen circumstances, I will not be able to complete my training with you in a year’s time and therefore not meet your employment requirements. I hereby, formally request you to extend my grant for 6 months.
I understand I am allowed just one grant during the training and the maximum tenure is 6 months. I wish to use it now because of personal issues that have come up.
You can contact me anytime at my personal number [phone number].
Sample 4: Financial Aid Request Letter Sample
Ap 984-965 Cras Rd.
Kingsport NH 3546
343-689 Purus. Street
Dear Weibe Raton,
My name is [your name] and I study at [school name] in grade 12. I am so honored to be accepted in your institution, [name], which has been my dream university since I was in middle school.
I would love to attend [university name] and the [subject] program is phenomenal. However, finance is a big issue for me. Being a low-income migrated family student, I just don’t feel my parents would be able to afford my studies in the [university name]. Therefore, I respectfully request for a grant in aid.
Currently, my father works as a [position] and my mother stays at home. I also have a younger sister of age [years] studying in [grade]. The overall income of my household is [amount].
With household expenses and other bills, my father cannot afford even health insurance for all of us. In fact, most of the times he has to work overtime to make ends meet. But my family’s tight budget has never affected my studies and that you have already seen in my grades.
I would really appreciate you considering me for the grant in aid. I am looking forward to becoming a student at [university name].
Sample 5: Sample Repair Request Letter to Seller
65454 Petus Road
344-98754 Tincidunt Ave
Sedalia Utah 98765
Dear Barack Murat,
I purchased a [item name] from your showroom at [area] on [date]. It has just been a month and the [item name] is not working.
I have done everything written in the manual. I tried rebooting it, unplugged and re-plugged the cord and even kept it switched off for 1 hour. I would like to request you to send a technician who can look for the problem and repair whatever it is. I would also like to point out that the entire machine has a 2-year warranty.
Sample 6: Sample Teacher Request Letter
Ap. 30-8465 Utah Street
Ap 987-987 Elem avenue
Gate Missouri 68999
Dear Suter Leton,
I am the mother of [child’s name] and he is currently in [grade]. His current academic situation will most likely affect his entire academic future and that is why I would like to request a specific teacher for his next academic year. I understand that the school is happy to consider teacher requests.
During these first 2 years in the [school name], my child has been happy to go to school and even excited to do homework. I would like to continue this experience for him. His current teachers have recognized his ability to learn faster than other kids in class and they try to engage his attention so that he does not disturb his classmates. Because of this, he is looking forward to next year.
I have discussed this issue with his current teacher [name of the teacher] and she agrees that his academic future will be better if at the early stages he is in the hands of a teacher who understands his needs. So, I would like him to be placed in the class of [teacher].
I appreciate you taking time out from your busy schedule to consider my request. I would be happy to talk to you or [name of the teacher] regarding this matter. Please feel free to contact me on [phone number].
Sample 7: Product Sample Request Letter
557-9545 Purus Street
Ap 32-6532 Odio Road
Dear Patil Macey,
I am a [profession] by profession and run a [shop] at [place]. It is newly opened and I am still building a customer base for which I need lots of [product].
I was going through the [company name] website and found many interesting products which I would like to keep in my [shop]. I want to put forward a proposal for a tie-up with your company. However, for the association to go forward, I would first like to request some free samples which I would help me test and decide the final order.
I believe a meeting to discuss the details would be appropriate. If you are interested, you can reach me at [email ID] or [phone number].
Thank you for your time.
Sample 8: Sample Request Letter for Clearance
Ap 9865-65 Elementum street
North Dakota 79637
1195 Lobortis Road
New Hampshire 34684
Dear Carnia Sperry,
I have an account with your bank for [years]. I hold the account number [number] which is a savings account. I took a loan of [amount] from the bank for personal reasons on [date]. Till now I have paid [amount] but I cannot afford to pay the bank installments any further. So I decided to pay a lump sum amount of [amount] instead. I have deposited the said amount in [account number].
I, hereby, request you to issue me a Loan Clearance Certificate for my future use.
Sample 9: Request Letter for Purchase of Office Equipment
654-5787 Mollis Street
9631 Semper Avenue
Dear Jennilee Perings,
My name is [name] and I work as an office manager in [company name] since [year]. May office equipment is now not in good condition and they need to be replaced at the earliest. So I would like to request for the purchase of some new office equipment.
I have had complaints from some workers too that their work is getting hampered because of the broken equipment. These equipment include stationery as well as some system parts. Here is a list of what needs to be purchased: [list of items].
I hope you will get the purchase done quickly.
Sample 10: Sample Request Letter to Purchase an Item
Ap -7348 Drama Road,
Ap. 42 3450 In Road
New York 6845
Dear Holga Vicomb,
My name is [your name] and I work in [company name] as a [position] since [years]. I am writing this request letter to buy a new [item] because my current one is broken and damaged. For my routine customer correspondence, I need a working [item].
I humbly request you replace my [item name] as soon as possible so that I can continue with my tasks at the earliest.
Sample 11: Sample Request Letter to Conduct Survey
Ap 74 Vi Street
Ap. 54 8580 MV Street
North Dakota 9845
Dear Griffe Alein,
I would like to request your permission for conduction a survey on [topic] on your college premises. I am conducting a survey on [topic] among public and private colleges for my thesis [name].
I would like to ask [number] questions to each [student/teacher] after the college hours. the survey will not take more than [time]. participation is entirely voluntary and names will be kept confidential.
I have attached the questionnaire with this letter. I will also send you a copy of the executive summary once the survey has been analyzed.
Sample 12: Request Letter for Data Collection for Research
7709 Justo Street
2014 Pt Avenue
Torrance Wyoming 22767
Dear Whitmer Braehead,
I am a principal at the [college name] and I am writing this letter to request you allow 4 of my students [names of all students] to collect data for research on [topic].
These 4 students will come to you on [date] with an official research letter from the college and your permission letter if you choose to provide one. They are doing this general survey which can be used for public welfare by the government or the university. So I humbly request you to allow them on [place] and let them conduct a survey.
You are welcome to preview the data collection method anytime. I assure you that the information will never be misused in any way. I shall be very thankful to you for this kind of favor.
(Your Signature Here)
Sample 13: Request Letter for Changing Class
Ap 41 Barahkhamba Street
Delhi RI 96892
1011 Massa Av.
Kent ID 63725
Dear Krah Aitmer,
I am a student of [class] section [section] and my name is [your name]. I have been a student in this school for the past 5 years.
Sir, I have concentration issue and my grasping power is not as much as my classmates. That is why I either need slower study processes or a little personal attention from my teacher. But unfortunately, my section has [number] students because of which the teachers cannot concentrate on especially. And I also have to cope-up with the usual class speed.
I would like to request you to transfer me to section [section] where there is lesser number of students. I would feel much more comfortable and it will not affect my grades negatively. Please consider my transfer request and let me change my class.
Your Signature Here
Sample 14: Request Letter for Bank Account Verification
PH 019 Facilisis Street
954 Tinct Street
Dear Leda Heliae,
I have an account in your bank [bank name] which is a personal savings account. The account number is [number].
I have applied for immigration at the [government office] and for completing the procedure I need to submit the bank account verification letter along with other necessary documents. I request you to please provide me with one so that I can complete my immigration procedure.
It would be kind of you if you could do the needful at the earliest.
Sample 15: Deposit Request Letter
Ap 006 KT Avenue
1293 TC Street
Dear Lena Haliae,
I was employed on a contract basis for a particular project named [project name]. As of yesterday, the project has been completed and I have already received confirmation regarding the same.
This morning I was told that all my due payment will be released but along with that I have not received my refundable deposit money. When I started the job, I had to pay a certain amount as a security deposit against the job as you must be aware of your company policy. I was supposed to receive the deposit refund check along with my full and final payment.
Since I did not receive it this morning and there is no intimation about the same, I request you to please look into the matter and refund the deposit money at the earliest.
Sample 16: Experience Certificate Request Letter
PN 558 3423 ABS. street
Ap 847 Virus Road
Dear Flak Incher,
I am writing this letter to bring to your kind notice that I have served [company name] for [years] as a [position]. I was here from [starting date] till [end date] in [name of the department]. It was a wonderful journey and I had a tremendous experience while working with all these people over the years. I got to learn so much from my job here.
As you know, I have decided to move to another city for personal reasons, I had to apply for a job there. I request you to provide me with my experience certificate at the earliest so that my job application can be completed soon. I have to submit the letter by [date].
Your prompt action will be appreciated.
Sample 17: Waiver Request Letter Sample
6427 Nunc Avenue
427-5827 Archer Street
Dear Rivka Marera,
This letter is to bring to your attention that I [your name], an account holder in your bank, have a saving account bearing the number [account number]. I was recently intimidated in a mail that I have been charged [amount] for [charge details]. The mail also said that the amount will be deducted from my savings account by the end of the month.
I would like to request you to waive off the said charge. I am a student studying in [college name], away from home. I am the child of a single mother and my family lives in [city]. I and my family have to live on limited resources and these charges are very high for me. I will not be able to afford these.
I am aware that your bank considered special student cases for bank charges waivers. Please consider me as a special case and waive off my charges. Your help will be highly appreciated.
Sample 18: Day Off Request Letter
Ap. 98784 Sed Road
Rapids BB 3453
JD 686 7014 Peter Street
Dear Wame Usfan,
My name is [your name] and I work as an [position] in the [department name]. I would like to make a request for a day off on [date].
My wife has been sick for 4 days now and her condition does not seem to improve. She has been suffering from terribly high fever and cannot get off the bed. Even after giving her prescribed medicines, her health is showing no improvement. We have been told to do a complete check-up along with blood test by the doctor.
As she is physically weak, she cannot go alone. So I have to take my wife for the check-up. I hope you will understand my situation and grant me the day off.
Sample 19: Medical Records Request Letter
PV 410 Odio Road
Christian Delaware 65612
1379 Nulla. Av.
Park Montana 9854
Dear Ella Cyton,
I am writing this letter to need copies of my medical records. My name is [name] and I was treated in your office on [date]. Please release my test results, charts, and consultation notes regarding my health care.
I understand that according to the rules I will be charged a fee for requesting the copies of y medical records. I will duly pay the fees as required. Please mail the requested copies at the address mentioned below. I have also attached a self-addressed envelope for your convenience. I understand I will have to bear the postage expense too.
Sample 20: Goodwill Deletion Request Letter
PN 984 Avenue
1379 Nulla. Av.
Asbury Park Montana 69679
Dear Stacy Cryon,
Recently I received my credit rating report with your company which said that my credit rating is [number]. I have been your customer since [year] and have always paid my installment on time. Unfortunately, on [date] I was laid off from my job and was unemployed for 3 months.
I am the sole provider of my family and we are a family of 6 people. So my living expenses depleted my savings really quickly and that is why I was not able to pay your installment on time.
Although, I did learn from this mistake and have started to plan my finances even more carefully. I even started paying the day I got my salary from the new job which was on [date]. Since then I have always paid on time and have cleared all my dues.
I am writing this letter to request you for a goodwill adjustment. Except for the 4 months, I have been a regular payer and have responsibly cleared out my late dues also. I have also explained the reason for late payments and you would have known by now that it is not an excuse.
When I contacted your company’s customer service they suggested to me that I write to you for my goodwill deletion request. Please contact me on [phone number] or [email id] for any further information.
(Your Signature Here)
Sample 21: Request Letter Sample for Approval
9845 Sprazo Road
981 Eget Road.
Dear Prelee Eston,
I am writing this approval request letter for a budget modification of the [event] being held on [date]. The [event] will be held on [address] and the chief guest is going to be [name].
The welcome flowers and gifts alone for the chief guest will cost [amount]. Decoration and snacks are amounted to [amount], as mentioned in the budget estimate provided to you on [date].
The budget you approved is of [amount] while the estimate is of [amount]. You can see there is a big gap in the amounts. The amounts mentioned in the estimate have been verified with respective sellers and are actual costs that will be incurred for purchases.
Therefore, I request you to reconsider your decision and approve the budget as mentioned in the estimate. I would be happy to discuss this in person and answer any questions you might have.
Sample 22: Sample Donation Request Letter to A Company
242 5634 Montes Road
Ap 32-470 Posuere Ave
Chickasha LA 23432
Dear Merca listzy,
I am [your name] and I am a [profession] by profession. I am a part of the donation drive carried out by [institution] for raising awareness about [cause]. I humbly request you to support me and make a small donation. A small gesture can go a long way for [recipient].
The organization is a [describe the organization] which beliefs in helping [recipient]. We are collecting donation for [describe the cause and reason]. Any money you donate will go to the [money channel] and reach [recipient] by [time period] in the form of [purpose].
Being a [profession], I am sure you will be able to understand the plight of [recipient]. Thank you for your contribution.
You can donate in the following ways:
[list of donation options].
Sample 23: Re-Exam Request Letter
324553 Nascetur St.
6216 Denman Avenue
Dear Farley Kathy,
My name is [name] and I study in [grade]. Last month I had a road accident while going from school to home on my bicycle. I smashed into a moving car and had to be admitted to the hospital. Because I had fractures in my hand as well as my leg, I could not attend the exams.
I had informed about my condition to the class teacher and my parents also came down to school for meeting the teacher. But still, my result says I failed the exam. I missed my exam because of an actual problem and so I humbly request you to consider me for re-examination.
I am well prepared for my course and ready to give an exam at any day and any time you decide. I hope you will understand my condition and allow me for re-exam.
Sample 24: USCIS Expedite Request Letter Sample
7936 Feugiat Road
Williston Nevada 3543
Ap-87 Lobortis Avenue
Cudahy Ohio 98454
Dear Huw Allouez,
This letter is to request for an expedition of my advance parole document. Along with this letter, I am attaching a completely filled and signed Application for Travel Document, Form I-131. My expedition request is based on humanitarian criteria.
I belong to [name of the country] and recently received a letter that my mother has fallen ill. She has been under the weather for a year or so. But now her doctor has deduced that she has terminal cancer and she does not have much longer to live. Her cancer has reached the last stage and she might not live more than a few weeks.
I have always been very close to my mother and would like to be with her during these final days. My mother’s doctor has provided me with a letter and a copy of her medical reports which I have attached to this letter.
Sample 25: Formal Meeting Request Letter Sample
657-4353 Feugiat Road
Williston Nevada 58521
Apartment no.1887 Lobortis park
Cudahy Ohio 45643
Dear Wihu Mallow,
I am a [position] currently working at [company name]. We met at a [event] held in [place] during [date]. I am writing this letter for requesting a meeting with you as a [position]. I feel that a trading relationship between us will benefit both our companies.
I understand your work in [name of the company] headquartered at [place]. I am going to be in the city for a work-related matter from [date] to [date]. I will be available on all days from [time] to [time].
I have researched your business contracts thoroughly and sincerely think that an alliance will be beneficial to both our companies. If you can take out even an hour to meet me I can explain to you my proposal. You can contact me at [email id] or call me on [phone number].
Sample 26: Sample Email for Meeting Request with Supervisor
9788*567 Duis Road
Pomona TN 3242
987-987 Dolor street
Dear Chazen Netty,
I am writing this letter to request a meeting with you on [date]. I have talked to your assistant for your schedule and she says you might be able to take out an hour on that day.
In the meeting, I would like to discuss [matter on hand] with you. If it had not been urgent, I would not have made the request at such short notice. I understand you are very busy but I would really appreciate it if you could spare an hour on that day.
Thank you for your time.
Sample 27: Request Letter for Health Insurance
987-4223 Urna St.
Savannah Illinois 85794
6818 Eget Road
Tacoma AL 67545
Dear Griffan Parker,
My name is Began Wesley and I work as an [position] in [name of the company]. My age is [age] and I have a clean bill of health as of now. I am writing this letter for a family health insurance plan provided by your company.
I want to get myself, my wife and my two kids insured with you in your family health insurance plan. The details and medical check-up records of each of us have been attached to this letter.
You will find that I can afford the regular payment of your premium without defaulting and that currently all of us are in the best of our health. All the criteria for your insurance plan have been met.
Therefore, I would like to request you to respond to me with a suitable plan and a quote. You can contact me on [phone number] and email me at [email id].
Sample 28: Request for Employment Letter Sample
546-4564 SPS Road
Walla Michigan 545664
969-1762 Tincidunt Street
Dear Caxy Leash,
I work as an [position] in the [department] and have been your employee for the past [years] years. I recently got married and have put down for a mortgage on a house.
Yesterday my deal was confirmed and I am to submit all the required documents for the loan with the bank within the week. One of the documents necessary is the Employment Letter form my current company.
Of course, I have a job offer letter issued to me [years] back but the bank needs proof of employment in the current year. I hereby request you to issue me an employment verification letter so that my loan application can be successfully completed.
They also accept verification letters directly via fax. Their fax number is [number].
Thank you for taking the time out and considering my request.
Sample 29: Sample Request for Letter of Recommendation from Professor
2342 Malesuada Street
Moscow Kentucky 4234
342-2342 At Road
Dear Shed Byram,
I am writing this request letter to ask you if you would be willing to write me a recommendation letter for my college application. I want to apply for the [course] in [university name]. As you know I want to study further in the field of [subject] and for that [university name] is the best option.
During my undergraduate course here at [college name], I have taken 3 classes under you namely [name the classes]. I also wrote a [number] page report on [topic] for my final submission which you graded as “the best you have read till date”.
Along with this letter, I have enclosed a copy of my mark sheets, my resume, my final essay and my recommendation form given by the university. I have also taken part-time work as a trainee with professor [name] to learn more practicality about the subject.
As my [subject] professor, I think you will be the best person to recommend me for this course. I understand you are busy but if you could take out a little time to write me this letter of recommendation, I would really appreciate it.
For any further questions, you can contact me on [phone number]. Thank you
Sample 30: Sample Letter of Asking for Donations
Ap 006 Risus Road
Beaumont New Mexico 73585
3242 Proin Avenue
Charles Maine 95465
Dear Mallo Malcolm ,
I belong to [organization] and we help [nature of work] through our non-profit organization. Last year we received a donation of [amount] and with that, we helped [number] children achieve [work is done].
Because of the [event] that we held on [date], these underprivileged children got a chance to learn [name the benefits]. Not just the material benefits, because of this event the children received the gift of confidence, trust, and happy smiles. These children have big dreams for themselves. Some want to become accountants, some firefighters while some even doctors.
This year we again holding the event and aim to help [number] children. Also, this time we are thinking of making it a 2-day event. Thanks to our sponsors, we are on our way to meeting our investment goal but we are still a little behind. For that purpose, I humbly request you to consider our organization for a donation of any amount you think suitable.
Since [year], every donation received by the [organization name] goes towards helping the needy children directly. With a small gesture, you can bring smiles on the faces of a lot of children. You can be the source of inspiration and motivation for these kids.
Thank you for considering helping the children.
Sample 31: Sample Letter of Asking for A Raise
574-8633 Arcu Street
San Fernando ID 77373
Ap #443-336 Ullamcorper. Street
Visalia VA 54886
Dear Sonya Jordan,
I am writing this letter to request a formal review of my current salary. I have been working at [company name] for the past [number] years as a [position]. I have always been on my toes for the company and have done everything I can for the betterment of the organization. I have been an integral member of the team and have always put the company first, as any of my peers or seniors would tell you.
In the past [years], I have achieved the following goals:
[A list of all that was achieved].
I believe I have proven my dedication on more than one occasion in the company. I have gone above and beyond the benchmarks set for my position. I would, therefore, like to request you formally to sit with me to discuss my current salary. I would like a raise of [number] percent to commensurate my past and current performance.
I enjoy being a part of this organization and would take up any project given to me even today. Thank you for taking out time to consider my proposal.
Request Letter Sample in PDF and Word (doc.) Format:
Writing a request letter is an occasional thing. You don’t have requests to make every day. Even in an official environment, requests are made only when the need arises. Formal request letters are also written in multiple formats. Depending upon the situation, the tone, and content changes. That is why we have provided an extensive collection of request letters here. Hopefully, after browsing through these, you will get what you wanted easily.