Request Letter Template for Recommendation – Sample & Example

Request Letter for Recommendation: A recommendation is a vital part of someone’s professional life, as this letter can boost a person’s image in front of his future employer or in his work front. The letter should hold positive opinions about the candidate and his skill sets should be exclusively highlighted. For asking a recommendation letter to a professor or supervisor, one should keep some points in mind.

First one needs to choose the person wisely for the reference. Because he will be responsible for all the queries for the candidate and for that he should know the person very well. The request for reference should be placed at least two months prior. So that the person who is going to refer the candidate, can be aware of the purpose of the reference and prepare the letter reference letter wisely.

If he has any queries, those should be properly addressed to avoid any kind of awkwardness. The candidate should nicely ask for the reference and should highlight the fact too if the person is not able to write a reference letter.

Format of Request Letter For Recommendation 

Here is a format of this letter for Reference

Sonya Ray
Ap #315-8441 Eleifend Street
Fairbanks RI 96892
(275) 730-6868


Hyatt Kramer
1011 Massa Av.
Kent ID 63725

Subject: {_________________}

Dear Hyatt Kramer,

I am writing this letter to request a reference letter from you for recommendation to the new position in (mention the company or project name). I had taken major training under your supervision and learned a lot about the domain and technology that is used in (mention the technologies and domains) I have utmost believe that if I am selected for this position I will be able to make good use of my knowledge in the project. I know you are well aware of my capability and provide a brief of it to enlighten my chance to this project.
It is exactly fine if are not unable to address my request. Please let me know prior to it. (Mention the contact person or HR person ) will be the contact person in case you agree to my request.

Thank you for considering.

Sonya Ray

How to Request a Letter of Recommendation

The format of the Letter of request should be formal and brief. Candidate should elaborate on why the reference is required and the skillsets needed to be pointed out.

The letter should start explaining the reason for the reference and also it will include some key points about the candidate.  In case, the referrer is not able to provide such a letter, he will request to inform the candidate at the earliest.

Let the referrer know about the person who may contact him if any query arises. In conclusion, the candidate will leave a thankful note for help.

How to Request a Letter of Recommendation from Employer

Howard Hayden
P.O. Box 847 8019 Facilisis Street
Joliet SC 73490
(287) 755-9948


Dahlia Lee
1293 Tincidunt Street
Atwater Pennsylvania 76865

Subject: {_________________}

Hello Dahlia Lee,

I am here to request you for a reference letter for a new position in IBM. I understand if you are not ok to commit for this, please confirm me beforehand.
I have attached the Job Description for the new position and I am sure you can elaborate on the skill sets that match the profile and help me to hold a good opportunity in the company.
If you agree to my request, HR person Alok Sengupta will the contact person who may inquire about my background.

Thank you for your help.

Howard Hayden

Request for Reference Letter from Professor Sample

Jeanette Sharpe
Ap #364-2006 Ipsum Avenue
Wilmington Ohio 91750
(711) 993-5187


Rigel Koch
P.O. Box 558 9561 Lacus. Road
Laughlin Hawaii 99602

Subject: {_________________}

Dear Ms.Rigel Koch,

I am connecting with you to provide a kind reference for my PH. D enrollment in Jawaharlal Nehru University for Neurology major. I am sure you can explain my knowledge that I gathered under your supervision during my Master's classes and the practical sessions. I am confident that your reference will help me increase my chances to get through the Ph. D program. I have attached a document with this mail that highlights my skillsets and the requirement for the major.
Please feel free to let me know in case you are unable to refer me. For your information, Mr.Mohit Thakur will be contacting you for my details when you agree on the reference.

Thank you for supporting me.

Jeanette Sharpe

It is often noticed that to shift to another project the employee needs a reference from the previous manager or the client with whom the employee has been working with. If a client is satisfied with the performance and support of the particular employee, he will highlight his knowledge and skills.

Below is a letter asking for a reference to a client.

Request for Reference Letter from Client

Kim Fletcher
Ap #345-3847 Metus Road
Independence CO 30135
(368) 239-8275


Hiram Mullins
754-6427 Nunc Ave
Kennewick AL 41329

Subject: {_________________}

Hello Hiram Mullins,

I have been recently selected as the senior supervisor in CACIB project and it will be very helpful if you write a reference letter for me, elaborating my skill sets and performance. The reference will be a great help to make a fair chance in the project.
I am confident that you are well aware of my skill sets and the training I had received under your supervision. I have attached the Profile description with this mail that may guide you to highlight my skill sets.
In case you are not able to refer me, please let me know. I completely understand.
HR Manager Mr.Satish Bhara will be contacting you if you are fine to refer me.

Thank you.

Kim Fletcher

Request Letter Template for Recommendation in PDF and Word (Doc.) Format



Request for reference letter from client



Request Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3

Request Letter Template in Word Format

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3

Add a Comment

Your email address will not be published. Required fields are marked *