Authorization Letter

6+ Free Authorization Letter Template – PDF & Word [Doc.]

May 23, 2019 Leave a Comment

Authorization Letter Templates are, as the name suggests, letters written to give someone else, the authority to take certain actions on your behalf. These actions can be legal, medical or financial in nature. An authorization gives the other person authorized to enter into a legally binding contract on your behalf. Thus, it needs to be extremely carefully evaluated whether you really need to give this authorization and are you giving it to the right person.

Circumstances and reality go hand-in-hand in life. There are certain situations where you have to be available at a certain place and another place also demands your attention, but you cannot be present at both the places at the same time. It becomes all the more important if there are certain documents or emergency case that needs you to be present before the authorities, so in this case what you can do is send someone on your behalf and get the process completed. But, when it comes to authorities and legal bodies, you need to have proper permission to send that person on your behalf and get the proper consent. This is the formal way of making sure that you are free of all the legalities and formalities that may become a problem in getting the person the required documents than get in any kind of trouble because of your absence.

The best way to do this is to write authorization to the authority that will be a formal document with the reason stating that why you will not be present to collect the documents. The letter will also explain in detail why it is important to collect the documents on time and date mentioned by the authorities. There is a proper format and terms that you should know while writing this letter as it will help you in telling about your concern in a formal yet informative way.

So, let’s have a look at the sample that will give you some insights about the do’s and don’ts of writing this letter.

Now, let’s have a look at the tips of writing the letter effectively:

This letter is mostly used for official or business purposes. Specifically, a person of authority uses this letter to give someone the authority to make purpose complete and successful. Here are some guidelines outlined to write this letter.

The first and most crucial aspect is to use the correct tone while writing, so that the letter explains your message clearly. As it is an official letter it should be kept formal and direct to deliver the message appropriately.
It is also important to keep the letter short, brief and straight to the point, so that the reader does not thinks that they have to invest a lot of their time while reading it. Sometimes, long letters or stories can make the reader bored of reading the letter.
So, you are keeping it short, but then most importantly, you should mention about the person who will be given authorization on your behalf. Also give detailed information about the relation this person has with you.
You also need to specify about the person giving out the authorization and explaining in detail the reason of giving out the authorization.
While mentioning all the details, make sure that you give out the duration of authorization and also the dates the authorization begins.

So, keep these points in mind while writing the letter and use the tips for an effective response.

Date – 16 May, 3089

Canada
(Panam/Pnama City/234678)

Dear,
I ———- (mention your name) residing in ——- (mention the place) wants to connect with you regarding ——— (mention the reason of writing this letter).

This is a formal notice that this letter is to specify about the authorization of ——– (mention the name of the person). The person is authorized to act on my behalf to ——— (mention the role).

I am also enclosing verification documents that will enable you to verify the identity of the person. We will be awaiting your response on the approval of the authorization and the person will be available on the date mentioned to complete the process successfully.

Yours sincerely,
Your name

From,
Juty Gyupo,
Idaho, USA -556677
juty@gmail.com
(+234) - 890-098-9876

Date: May 8, 2017

To,
Manni khanna,
SCB,Delhi
manni@gmail.com
(0120)-222-98-9876

Dear Manni Sir,

This letter is to inform you that we Juty Gyupo, hereby authorize Priya Sharma to be our representative in our absence and any deed conducted during this time by ----------- (name of person authorized) to act on our behalf same as we would have performed the duties.

The letter of authorization is valid until you get a notice from ---------- (organization name) takes the decision to end the authorization. We are also attaching the documents that will work as a proof of identity of the authorized person.

Thanking you for your cooperation and support.

Yours Sincerely,

Juty Gyupo

From,
Molse Huised
Las Vegas, USA,
molse@yahoo.com
(+45)-676767-987

Date: 5 March, 2017

To,
Jeevan Sigan,
Los Angeles
USA-70078

Subject: ------

Dear ----------------,

To Whomsoever it May Concern

I ---------- (mention your name) authorize (mention the party name) and their agents/appointed personnel to (mention the reason of authorization).

The letter is a formal notice to authorize and give permission to --------- (mention the name) and authorize the party with complete authority and rights to complete the process in my absence successfully.

Hereby, I am also attaching the documents that will act as a proof of identity of the person authorized that will help you in completing the process.

Thanking you,

Yours sincerely,

Your name

Contact details

SCB Bank
Branch - Delhi,
55/9, BaclolPur, Delhi,

Date: 20 Aug, 2078

Subject: Letter For Authorization

Dear,
The letter is written to inform you about that I ------ (mention your name) holds account --------- (mention the number) in your brank with branch ----- (mention the branch name) has applied for ------ (mention the reason of writing the letter).

Now, as I want to take steps in the process, I am authorizing ------ (mention the name of the party) to act as my representative on my behalf to complete the process. He/she will come and discuss the matter with you further on ----- (mention the date) at ------ (mention the location). You can explain them the complete process and will let you know what needs to be done on my behalf. I am giving them the complete authorization to act on my behalf and take the right decision in the matter further and complete the process as soon as possible.

I am also attaching the verification documents of the authorized person, so that there is no point left undisclosed between all the parties. In case you have any query or doubt, please feel free to contact me anytime.

Thanking you,

Yours sincerely,

Romaz Happy,
Hppyroz City,
Bostan City
romz@yahoo.com
989898989

From,
Rinio Desuio
Bacano City,
Dellas USA-334455
rinio@yahoo.com
(+122)-8889-8776

Date: 06/09/2067

To,
Sonia Ghandhi,
Sansad,Delhi
soni@sand.com
(+56)-6767-0945

Dear Sonia

To Whom It May Concern

I, Rinio Desuio, hereby authorize BJP to collect from (organization or individual to transact from) the following (money, ID, Passport, package, or salary). As I won’t be able to come and collect the document as I will be out of town due to some personals I am confirming this act of authorization through this letter.

I hereby authorize (name of the party) ……. to act on in my absence and perform all the necessary transaction required to complete the process ………. (Mention the amount/document name). I am also attaching the documents for verification that will help you in taking the next steps in the process.

-------- (The party) is not allowed to use the received ……. to any use other than mentioned in the letter. They can only act as a representative to collect the document required and cannot take any decision on my behalf. This letter is a confirmation of giving permission to collect the documents on my behalf. They are permitted to collect the ……… while residing at ……… from ……. (Date) to ………

Yours Sincerely,

Rinio Desuio
Signature

From,
Meghnna Naydu,
Chapank Bela,
Ballia, Jaunpur-987899
(+67)-7889-09888-09

Date – 30 June 2089

To,

Pojonam Khilzi,
Abu dhabi, UAE
poon@gmail.com
(+76)-666-8776-098

Subject: Authorization Letter

Dear Pojonam,

I/We Meghnna Naydu, in the industry ----------- (mention the industry) located at ------------------- (mention the location) would like to authorize ---------- (mention the name) to ------- (mention the reason of the authorization).

He/she will represent me/us in the -------- (mention about the reason) and have full authorization in completing the process successfully. However, they are authorized with the date effective from the letter you receive and shall be the person of authority until you receive the notice further from our side. They cannot take any decision on the behalf of the organization and they are only authorized to act on the steps mention in this letter.

I am also attaching verification documents of the identity that will help you to complete the process. In case of any query please feel free to contact us/me anytime.

I/we would like to thank you for the complete support and cooperation.

Yours sincerely,

Your name

Contact details

Email details

Subject: --------

Dear Baghel,

I, am Nupur Joshi, hereby authorize my Brother, Arif Joshi, to conduct all activities regarding my properties and fill the forms and sign all the documents on my behalf. Through this letter in writing, I am granting the permission to Arif Joshi to come at your office on 15 Dec and collect the documents for identification purposes.

This letter of authorization will be in effect from 10 Dec , to 25 Dec. As per our discussion in the letter, you can give the ----------- (party name) the complete authority to come and visit the place in my absence and complete all the formalities and responsibilities that were to be completed by me. If you have any question, feel free to contact me on ------------- (contact details) for any further clarification needed.

Yours Sincerely,

Nupur Joshi

Contact details

From,
Anu Kapoor
Shimal,Himanchal
(+91)-9878987899
anu@mail.com

Date: May 7, 2056

To,
Sunil Shetty,
Balcony Gate, MP
(+91)-250-948-987
sunil@gmail.com

Subject: ---------

Dear ----------------------,

To whom it may concern,

Hope you are doing great!

I ------ (mention your name) residing at ------ (mention the location) with the nationality ------- hereby authorize ------- (mention the name of the party) to claim a copy of my authenticated NSO Birth Certificate as well as my --------- (mention the name of the relation) birth certificate.

As I won’t be able to come and collect the certificate myself, I will be out of town due to some official purpose, so my ------ (mention the name authorized) will come in my absence to collect the certificates at your office located in ------------- (mention the location).

I am also attaching the documents of verification which include:

List of documents of proof

Passport

Pan Card

Etc…..

These documents will act as verification that the person is related to me and authorized by me to collect the documents in my absence. The authorization is effective from ------ to ------ (mention the dates) and until any further notice there shall be no action that should be taken by ------------------- (mention the name) on my behalf.

In case you have any query or doubt, please feel free to contact me anytime.

I would also like to thank you for your support and cooperation.

Yours sincerely,

(Sign)
Anu Kapoor

Authorization Letter Template in PDF & Word Format

PDF WORD

Authorization Letter Template in PDF Format

Authorization Letter Template in WORD [Doc.] Format

So, these were some of the samples of authorization letter format that will help you in writing the letter in any of the above related case with your situation. These samples will help you in reaching out to the authorities in a formal and effective way and will also explain in detail the reason of the authorization and how imprudent the decision was for you to take at the moment. Also, do not forget to mention the dates, location, name and details of both parties along with the reason of the authorization to get a quick response from the other and to get the process of authorization competed successfully.

21+ Free Authorization Letter Sample & Example

May 11, 2019 Leave a Comment

Authorization Letter: In the busy routine of your daily life, there may be a thousand things you are trying to do, which need your personal attention and presence. But, as we all know, it is not possible to be present everywhere, all the time. This is exactly where an authorization can be your savior!

These Types of Letters are, as the name suggests, letters written to give someone else, the authority to take certain actions on your behalf. These actions can be legal, medical or financial in nature. A letter of authorization gives the other person authorized to enter into a legally binding contract on your behalf. Thus, it needs to be extremely carefully evaluated whether you really need to give this authorization and are you giving it to the right person.

If used discreetly and for the right reasons, these letters can make life a lot easier for busy professionals. Let us look at how to write them properly.

Below is a sample of how a typical letter looks

[Writer’s Name]
[Writer’s Address]

[Date of the letter]

[Recipient’s Name]
[Recipient’s Designation]
[Recipient’s Address]

Subject: Authorization for [Title of the letter]

[Salutations] Dear Mr. / Miss. / Justice [Name of the Recipient]

I, [Writer’s Name] resident of [Writer’s Address], do hereby authorize [Name of the person being authorized] who is my [relation of the authorized person with the writer] to carry out [list of transactions to be carried out] on my behalf.
I am authorizing them as I am myself unable to [information about the transaction] due to [reason of authorization].

Thank you for your time and consideration.

Sincerely,
[Signature of the writer]
[Name of the writer]

Authorization Letter Sample with Examples

Below is a set of examples of letters.
This is a letter written for a proxy to claim a certain item on your behalf and may be written to authorize someone to collect your passport, visa, government documents, money, a package from the post office or any delivery company, etc.

Sample 1: Sample Authorization Letter to Claim

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

Date: 09-01-2019

To,
Ina Burt
Ap #130-1685 Ut Street
Tyler KS 73510

Subject: Authorization for collecting the package

To Ina Burt,

I, Cleo Best resident of [Writer’s Address], do hereby authorize [Name of the person being authorized] who is my [relation of the authorized person with the writer] to collect my package from [Delivery provider’s name]’s office on my behalf as I am out of station and will not be able to collect the same myself.
I also authorize [Name of the person being authorized] to complete any formalities as may be required to complete the transaction. I understand that once the package has been delivered to [Name of the person being authorized], [Delivery Provider’s name] will not be responsible for any loss or damage to the package. Also [Name of the person being authorized] should furnish proof of ID for verification, if being asked, before receiving the package.

Sincerely,

[Signature of the writer]
Cleo Best

Sample 2: Authorization Letter to Travel

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

Date: 09-01-2019

To,
Palmer Gaymer
557-2026 Purus St.
Watertown TN 07367

Subject: Authorization to travel as guardian

Dear Palmer Gaymer,

I, [Writer’s Name] resident of [Writer’s Address] am the [father/mother/ guardian] of [Minor’s name], who is traveling by the [flight number] of your airlines having [PNR number]. I am writing this letter to authorize [Name of the person being authorized] who is my [your relation to the person traveling with the child] to travel with him/her as a guardian.

Sincerely,

[Signature of the writer]
Lyle Sutton

Sample 3: Authorization Letter for Passport

From,
Wilma Pace
Ap #676-6532 Odio Rd.
Darlington CO 06963
(926) 709-3295

Date: 09-01-2019

To,
Vielka Nielsen
Ap #517-7326 Elementum Rd.
Fort Smith North Dakota 79637

Subject: Authorization Note to submit a passport application letter

Dear Vielka Nielsen,

I, Wilma Pace resident of [Writer’s Address] hereby authorize [Name of the person being authorized] who is my [relation with the writer] to submit my documents and application form to your office as I am personally unable to submit the same because [reason for not submitting yourself].
Also, [Name of the person being authorized]’s signature is provided and attested below for verification purposes.

[Proxy’s Signature] - Sincerely,
[Signature of the writer]
Wilma Pace

Sample 4: Letter of Authorization to Collect Certificate

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

Date: 09-01-2019

To,
Palmer Gaymer
557-2026 Purus St.
Watertown TN 07367

Subject: Letter of Authorization to collect college certificates

Dear Palmer Gaymer,

I, Lyle Sutton resident of [Writer’s Address] have been a student of your institute from [Course Duration]. I hereby authorize [Name of the person being authorized] who is my [relation with the writer] to collect my course completion certificate from the institute’s office as I am personally unable to collect the same because [reason for not collecting yourself].
Kindly allow [Name of the person being authorized] to collect the certificates on my behalf.

Thanking you,

Yours Sincerely,
[Signature of the writer]
Lyle Sutton

Sample 5: Authorization Letter to Collect Marksheet from College

From,
Jasper Carney
1195 Lobortis Rd.
New Orleans New Hampshire 71983
(763) 409-5446

Date: 09-01-2019

To,
Remedios Hester
487-5787 Mollis St.
City of Industry Louisiana 67973

Subject: Letter For Authorization to collect the college mark sheet

Dear Remedios Hester,

I, Jasper Carney resident of [Writer’s Address] have been a student of your institute from [Course Duration]. I hereby authorize [Name of the person being authorized] who is my [relation with the writer] to collect my college mark sheet from the institute as I need to submit them at my work for verification purposes. I am personally unable to collect the same as I have joined the job recently and am unable to get leaves.
Kindly allow [Name of the person being authorized] to collect the mark sheets on my behalf.

Thanking you,

Yours Sincerely,
[Signature of the writer]
Jasper Carney

Sample 6: Sample Letter of Authorization to Represent

From,
Eleanor Jennings
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

Date: 09-01-2019

To,
Ezra Duffy
Ap #782-7348 Dis Rd.
Austin KY 50710

Subject: Letter for Authorization to Represent

Dear Ezra Duffy,

I, Eleanor Jennings resident of [Writer’s Address] hereby authorize [Name of the person being authorized] to represent me in front of the bench as my lawyer. I also authorize him / her to present arguments and submissions to the court, as required, on my behalf. I understand that I will be liable to follow the court’s orders as a result of [Name of the person being authorized]’s representation.

Thanking you,

Yours Sincerely,
[Signature of the writer]
Eleanor Jennings

Sample 7: Sample Authorization Letter to Bank

From,
Haviva Holcomb
P.O. Box 642 3450 In Road
Isle of Palms New York 03828
(896) 303-1164

Date: 09-01-2019

To,
McKenzie Hernandez
Ap #367-674 Mi Street
Greensboro VT 40684

Subject: Letter of Authorization to Collect ATM Card

Dear McKenzie Hernandez,

I, Haviva Holcomb resident of [Writer’s Address] hold an account number [Account Number] in your bank at the [Branch Address] branch. I hereby authorize [Name of the person being authorized] who is my [relation with the writer] to collect my ATM card from the bank. I am personally unable to collect the same as I am out of the station on work and will not be able to return before 2 weeks.
Kindly allow [Name of the person being authorized] to collect the card on my behalf.

Thanking you,

Yours Sincerely,
[Signature of the writer]
Haviva Holcomb

Sample 8: Sample Letter of Authorization to Act on Behalf

From,
Dale Griffin
Cara Whitehead
Sonya Ray
BDC Inc
P.O. Box 854 8580 In Ave
Revere South Dakota 43841
(639) 360-7590

Date: 09-01-2019

To,
Blythe Carroll
7709 Justo. Ave
Princeton TX 77987

Dear Blythe Carroll

Subject: Letter for Authorization to acting on behalf of the company

We, [Name of Director 1], [Name of Director 2] and [Name of Director 3], directors of [Name of the organization], hereby authorize [Name of Director 2] to act on behalf of the company in all financial matters. This decision was taken unanimously during the Board Meeting held on [Date of the Board Meeting] and is hereby authorized by all the undersigned.

[Signature of the Director 1] [Signature of the Director 2] [Signature of the Director 3]

[Name of the Director 1]. [Name of the Director 2]. [Name of the Director 3]

Sample 9: Power of Attorney Authorization Letter Sample

From,
Cara Whitehead
4005 Praesent St.
Torrance Wyoming 22767
(725) 757-4047

Date: 09-01-2019

To,
Sonya Ray
Ap #315-8441 Eleifend Street
Fairbanks RI 96892

Dear Sonya Ray,

I, Cara Whitehead, Son / Daughter of [Writer’s Father’s Name], aged [Age in Years] years and residing at [Address of the Writer]
do hereby appoint [Name of the person being given the authorization] (hereinafter referred to as Attorney), Son / Daughter of [Name of the proxy’s father], aged [Age in years] and residing at [Address of the person being given the authorization] as my Attorney
to look after my business, immovable properties and look after my affairs, which the Attorney has agreed to. I confirm in the presence of following witnesses that the Attorney is my true and lawful attorney and is authorized to execute the deeds as mentioned hereinafter

Deed 1 description
Deed 2 description
Deed 3 description

AND I, do hereby undertake to ratify whatever the Attorney or any substitute or agent appointed by him under the power In that behalf hereinbefore contained may lawfully do or cause to be done in and by virtue of these presents.

Signed, sealed and delivered in the presence of [Name and signature of the witnesses]
Cara Whitehead

Sample 10: Authorization Letter for Minor to Travel Without Parents

From,
Dahlia Lee
1293 Tincidunt Street
Atwater Pennsylvania 76865
(882) 399-5084

Date: 09-01-2019

To,
Jeanette Sharpe
Ap #364-2006 Ipsum Avenue
Wilmington Ohio 91750

Subject: Letter of Authorization for minor to travel without parents

Dear Jeanette Sharpe,

I, Dahlia Lee resident of [Writer’s Address] am the [father/mother] of [Minor’s name], who is traveling by the [flight number] of your airlines having [PNR number]. I am writing this letter to authorize [Name of the person being authorized] who is my [your relation to the person traveling with the child] to travel with him/her as a guardian and none of the minor’s parents will be traveling with him/her.
We hereby authorize [Name of the person being authorized] to make decisions on behalf of [minor’s name] keeping their well-being in mind, should any emergency situation (medical or otherwise) arise during the flight.

Sincerely,
[Signature of the writer]
Dahlia Lee

Sample 11: Sample Notarized Letter of Authorization

From,
Rigel Koch
P.O. Box 558 9561 Lacus. Road
Laughlin Hawaii 99602
(725) 342-0650

Date: 09-01-2019

To,
Kim Fletcher
Ap #345-3847 Metus Road
Independence CO 30135

Dear Kim Fletcher,

On this [Date] the day of [month] [year], before me, a Notary of [State and Country], the above-mentioned representative, [Name of the writer], has personally appeared and is known by me.
I hereunto set my hand and affix by Official Seal, the date and year mentioned above.

[Name of Notary]
Rigel Koch

Sample 12: Medical Authorization Letter

From,
Hiram Mullins
754-6427 Nunc Ave
Kennewick AL 41329
(716) 977-5775

Date: 09-01-2019

To,
Qamar Rivera
427-5827 Ac St.
Schaumburg Arkansas 84872

Subject: Letter of Authorization for medical decisions for a minor

Dear Qamar Rivera,

I, [Writer’s Name] am the [father/mother] of [Minor’s name], who is admitted in your hospital for the treatment of [name of issue]. I am writing this letter to authorize [Name of the person being authorized] who is my [your relation to the person traveling with the child] to make decisions regarding medical procedures for [name of the minor] in our absence for his / her proper and prompt treatment.
The authorization is valid, unless we are ourselves present to make the decision or release another authorization nullifying this one.

Sincerely,

[Signature of the writer]
Hiram Mullins

Sample 13: Authorization Letter for Child to Travel

From,
Nehru Holmes
P.O. Box 547 4764 Sed Road
Grand Rapids CT 87323
(948) 600-8503

Date: 09-01-2019

To,
Merritt Watson
P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246
(622) 594-1662

Dear Merritt Watson,

I, Nehru Holmes am the [father/mother] of [Child’s name], who is a student of Standard [Class Number] in your school and wishes to travel with the group on a tour to the northern part of the country. I am writing this letter to authorize him/her to travel with the group on this tour.
We understand that the school will be making necessary arrangements for travel and stay.

Sincerely,
[Signature of the writer]
Nehru Holmes

Sample 14: Sample Letter of Authorization Giving Permission

From,
Driscoll Leach
P.O. Box 120 2410 Odio Avenue
Pass Christian Delaware 03869
(726) 710-9826

Date: 09-01-2019

To,
Lacy Eaton
1379 Nulla. Av.
Asbury Park Montana 69679

Subject: Authorization giving permission to attend the meeting on new projects

Dear Lacy Eaton,

This is with reference to our discussion last week, where you mentioned that Mr. Y, who has recently joined is keen on working in the field of [name of field] and would like to join our team for the discussions of new projects in the area.
I hereby authorize Mr. Y to attend the next meeting this Wednesday with my permission. Looking forward to his new ideas.

Best Regards,

[Signature of the writer]
Driscoll Leach

Sample 15: Authorization Letter to Get Documents

From,
Driscoll Leach
P.O. Box 120 2410 Odio Avenue
Pass Christian Delaware 03869
(726) 710-9826

Date: 09-01-2019

To,
Lacy Eaton
1379 Nulla. Av.
Asbury Park Montana 69679

Dear Lacy Eaton,

I, [Writer’s Name] resident of [Writer’s Address] have been associated with your organization as [relation – student/employee etc.]. I hereby authorize [Name of the person being authorized] who is my [relation with the writer] to collect my documents as submitted from the office as I am personally unable to collect the same because [reason for not collecting yourself].
Kindly allow [Name of the person being authorized] to collect the documents on my behalf.

Thanking you,
Yours Sincerely,
Driscoll Leach
(Your Signature)

Sample 16: Credit Card Authorization Letter

From,
Katelyn Cooper
6059 Sollicitudin Road
Burlingame Colorado 26278
(414) 876-0865

Date: 09-01-2019

To,
Lee Preston
981 Eget Rd.
Clemson GA 04645

Dear Sir / Madam,

I, Katelyn Cooper hereby authorize [Name of the person being authorized] who is my [relation with the writer] to use my credit card for my grocery needs while I am on complete bed rest for the next month, following an accident and a leg surgery. He/she can conduct a transaction as he/she deems appropriate.
Details on the credit card are authorized
[Card Details]

Thanking you,

Yours Sincerely,
Katelyn Cooper

Sample 17: Child Care Authorization Letter

From,
Craig Williams
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
(545) 604-9386

Date: 09-01-2019

To,
Calista Merritt
Ap #938-5470 Posuere Ave
Chickasha LA 58520

Dear Calista Merritt

I, Craig Williams the [father / mother] of [Child’s name], am writing this letter to authorize [Name of authorized person] who is my [your relation to the person travelling with the child] to take care of my child until the pending case for the child’s custody gets over.
I also authorize them to make decisions on behalf of [child’s name] keeping their well-being in mind, should any emergency situation (medical or otherwise) arise during the period.

Sincerely,
[Signature of the writer]
Craig Williams

Sample 19: Payment Authorization Letter

From,
Craig Williams
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
(545) 604-9386

Date: 09-01-2019

To,
Calista Merritt
Ap #938-5470 Posuere Ave
Chickasha LA 58520

Subject: (*********************)

Dear Craig Williams

I, Calista Merritt, employed as the Treasurer in [Organization Name] do hereby authorize all the payments made by the organization on or after [Date of authorization] as valid. The company will be responsible and liable for any dispute arising out of these payments.

Sincerely,
Craig Williams
[Designation of Writer]
[Organization Address]

Sample 20: Company Authorization Letter for Employee

From,
Craig Williams
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
(545) 604-9386

Date: 09-01-2019

To,
Calista Merritt
Ap #938-5470 Posuere Ave
Chickasha LA 58520

Subject: (****************************)

Dear Calista Merritt,

We hereby authorize [Name of the person being authorized and their organization] to carry out the activities as listed below on behalf of [Organization Name] as our legally employed employee.

Activity 1: Description
Activity 2: Description

Sincerely,
Craig Williams
[Designation of Writer]
[Organization Address]

Sample 21: Authorization Letter for Payment on Behalf

From,
Zephaniah Sanders
3714 Nascetur St.
Hawthorne Louisiana 10626
(539) 567-3573

Date: 09-01-2019

To,
Seth Farley
6216 Denman Avenue
Seattle Utah 81202

Subject: (****************************)

Dear Seth Farley,

We hereby authorize [Name of the person being authorized] to make payments to the vendors and suppliers on behalf of [Organization Name] after proper consideration. It is also ascertained that any dispute with regards to such payment will be settled by the [Designation and Department] should it be brought to their notice.

Sincerely,
Zephaniah Sanders
[Designation of Writer]
[Organization Address]

Sample 22: Authorization Letter to Collect Certificate

From,
Judith Floyd
361-7936 Feugiat St.
Williston Nevada 58521
(774) 914-2510

Date: 09-01-2019

To,
Willow Hunt
Ap #784-1887 Lobortis Ave
Cudahy Ohio 31522

Dear Sir / Madam,

I, [Writer’s Name] have been an emloyee of your institute from [Tenure]. I hereby authorize my ex-colleague [Name of the person being authorized] to collect my employment certificate from the office as I am personally unable to collect the same because [reason for not collecting yourself].
Kindly allow [Name of the person being authorized] to collect the certificate on my behalf.

Thanking you,

Yours Sincerely,
[Signature of the writer]
Judith Floyd

Sample 24: Third Party Authorization Letter

From,
Chaney Bennett
P.O. Box 721 902 Dolor Rd.
Fremont AK 19408
(187) 582-9707

Date: 09-01-2019

To,
Anne Beasley
987-4223 Urna St.
Savannah Illinois 85794

Subject: (*****************)

Dear

We hereby authorize [Name of the third party] to be our representative as arbitrators in the ongoing dispute between the firm [Name of the organization] and [Name of the other party]. This letter also authorizes [Name of the third party] to make an offer or accept a counteroffer on our behalf.

Sincerely,

Chaney Bennett
[Designation of Writer]
[Organization Address]

Authorization Letter to Process Documents – Sample & Example

May 1, 2019 Leave a Comment

Authorization Letter for Documents: You passed your college a year ago, signed for a contract month ago or any other such circumstance that you did in the past, but the final documents need to be collected now. Then comes the other situation, which is that at the present moment you are unable to collect the documents on the mentioned date and place. So, what to do now? In such a scenario a favorable solution will be to have someone trustworthy to collect the documents on your behalf. Yes, you got that right. To avoid any misplacing or missing out of a collection of documents, you can have someone claim the documents and get them to you safely.

But, that’s not the only thing that you have to do. You will have to also write a letter in order to get permission for the 3rd party to collect your documents in your absence. It is important because the documents require an authorized person to have them and when you are not there, so it becomes the responsibility of both the parties to have the clearance as to how to complete the process smoothly. However, before writing it is also important to know the crucial elements of writing the letter, so you don’t miss out on any point.

Format of Authorization Letter for Documents

First, let’s have a look at the reasons to use the sample letter of authorization for documents. It will help you to know about the formatting and what all needs to be included in the letter.
The format will enable to know the vital points that are needed to add in the letter to get the collection of the document by the 3rd party.
Having a sample format with you also makes it easier to write the letter in a short span of time.

Sample Authorization Letter for Documents Example

Now, let’s have a look at the formatting of the letter to collect the documents.

Sample of Authorization Letter For Documents

22-11-2010

To,
Rahim Henderson
5037 Diam Rd.
Daly City Ohio 90255
(453) 391-4650

Subject: (*************)

Dear Rahim Henderson,

I Noelle Adams am writing this letter to inform you about the collection of my ---- (add the document name) for ---- (mention the purpose). So, I am authorizing --- (3rd party name) to take the document in my absence, as I won’t be present on the ---- (mention date) in the town. Through this letter, I acknowledge the fact that and authorize the 3rd party to collect the documents.

Yours Sincerely,
(Signature)
Noelle Adams

Authorization Letter to Get Documents

I, Bryar Pitts, in my complete knowledge authorize Mr/Ms -------------------------------- to visit your office on ---------------, located at ------------------ to get my documents on my behalf as I will not be present in the town.
Below are the listed documents to be collected:
Document 1 (For ex: Birth certificate)
Document 2 (For ex: Certificate of Domicile)
This letter is the formal way of giving out the information that I permit Mr/Ms ---------- to come, sign and collect the documents on my behalf and he/she has the complete permission of collecting the copy of documents from your above-stated office.

Yours Sincerely,
(Signature)
Bryar Pitts

Sample Authorization Letter to Process Documents

This letter is to inform you about the collection of my documents by Mr/Ms -------- (Name) on my behalf. I grant the permission to Mr/Ms ----- to come at your office ------ on ------------- (process the documents with their written signature) and collect the documents in my absence.
Below are the listed verification ids’ that are being sent along with this letter to complete the process formally.
Authorized person: (Complete name)
Identity Type: (For ex: Passport) Mention the document submitted for identity proof
Identity Number: (123456)
Authorized Person’s Signature:
Scope of Authorization: (Process documents)

Start Date:
End Date:

Yours Sincerely,
(Signature)
Leilani Boyer

Authorization Letter to Collect Documents

From,
Daniel Bernard
AP 67 1561 Duis Rd.
Pomona TN 08609
(678) 545-5777

22-02-2019

To,
Chaney Bennett
21 454 Dolor Rd.
Fremont AK 19408

Subject: (--------------------)

Dear Sir/Madam,
I, Daniel Bernard, work/study as ------------------- (mention title), at ------------------------------- (work/university name) need to collect the following documents from your office.

Document 1
Document 2
Document 3

Through this letter, I would like to inform you that I won’t be able to present at your office on the mentioned date and to get the document(s). So, I am authorizing ------- (person name) in my absence to come and collect the document(s). I am requesting you to verify the details and complete process of handing over my documents smoothly.
I, Daniel Bernard, hereby authorize ------- (3rd party name) that all the details provided in the letter are true, and in case of any loss or damage I am taking the complete responsibility.

Yours Sincerely,
Chaney Bennett
(678) 545-5777

Details of Authorized Person:
Complete Name of the Party: ----------------------------
Relationship with the Sender: ----------------------------- CNIC: ----------------------
Call Number:

Authorization Letter to Get Documents on My Behalf

From,
Anne Beasley
223 Urna St.
Savannah Illinois 85794
(145) 987-4547

22-02-2019

To,
Griffith Daniels
7787 Eget St.
Tacoma AL 92508

Subject: (--------------------)

Respected Sir,

I, Griffith Daniels, writing this letter to notify you formally that, I will not be present to collect the ------ (document name) as I will be out of town due to some personal reasons. So, I am authorizing Mr/Ms ---------- in my absence to come to your office ------- (name) on -------- (DD/MM/YYYY) located at -------- (address) and collect the documents.
I am authorizing Mr/Ms ------- to be my representative in completing the process. For the verification of this process, I am also sending the following documents confirming the identity of Mr/Ms --------.
The validity of this notice will remain effective until you receive another letter for me stating something else. Also, are the signatures of Mr/Ms -------- as identity proof ------ in this letter, so you can verify the same when they come to get the documents.
In case you have any further doubt or confusion in relation to the confirmation of the identity or any other point, please feel free to contact me anytime.
I would like to thank you for your support and cooperation in completing this process.

Sincerely,
Anne Beasley
Name of the 3rd party:
Signature:
Enclosed: Identity Proof of the Party

Authorization Letter to Pick Up Documents

From,
Priya Gupta
Chudi Wali Gali
Kanpur,334455
priya@gmail.com
(+76)-6789-8767-908

Date: 22/09/2019

To,
Shivam Bansal
Big Market,
Kannauj-110010
(+099)-4556-7654-986

Subject:

Dear Shivam Sir,

I Priya Gupta, is about to collect my documents on ------ (DD/MM/YYYY) from your office ------- (address). Through this letter, I would like to inform you that I will not be present on that day in the town and hereby, authorize Mr/Ms ------- to come to your office and collect my documents.
This letter is a confirmation from my end that I authorize Mr/Ms ------- as my representative to get the documents on my behalf and also complete all the signing of the documents related to this matter. I am also sending verification documents of me and the ------ (3rd party).
I would like to thank you for your cooperation and support in giving my documents in my absence.

Yours Sincerely,
(Your Signature)
Priya Gupta

Authorization Letter Template to Claim – Format Sample & Example

May 1, 2019 Leave a Comment

Authorization Letter to Claim: Every once in a while there comes a situation when you find to be something wrong in the product/service that you have purchased/taken. However, in your daily hectic schedule, you do not get much time to invest in getting the product/service rectified. And, letting time go from your hand is something you do not want to do because ultimately it will make you lose the usability of the product that you use. The daily errands may put a halt in getting your personal documents, school records, medical records, passport, and other necessary documents. But, there are situations when you need all these documents in an emergency and you are unable to get them. So in such cases, you need someone to act on your behalf and with the support of a letter of authorization to get all those documents.

The letter will address your need to get the document and the authority with which you can have it. The letter must be written in a way that it not only solves your purpose but also enable you to get the required documents in your absence in a smooth and easy way.

Format of Authorization Letter to Claim

[Yash Singhal] Name
[New Delhi] Address
(Including Country, State, and Zip)
[333-222-1111] Contact details

Date (21/1/2015)

[Pooja Singh] Name of the person the letter is referred to
[Bangalore] Address
(Including City, State, and Zip)
[666-234-4352] Contact details

Dear Mr/Ms/Mrs,

Subject:(--------------------)

To whom it may concern,
The letter is a formal notice written on my behalf (mention your name), is giving the complete authority to (name of the third party person) to get from (organization or individual to transact from) the following (document, money, passport, Id, package or salary). I am requesting he/she to go on my behalf as I won’t be able to be present at the mentioned date because of some personal reasons.
I —– (mention your name), give complete authority to ——– (third party complete name) visit your office in my absence and fulfill all the responsibilities/duties/requirements to get the process completed. —— (Mention name of the third party) will submit all the proofs/documents to get the process of verification completed (Passport/Id). Through this letter, I am also giving the —– (mention 3rd party’s name) the permission to receive the —— (requested item). I also agree to the point that the —– (3rd party) is not to be held responsible for any kind of loss in terms of documents/items happen during the process/procedure.
I would also like to bring to notice that the 3rd party (mention name) will not use the document/item as written in the letter and he/she also does not have the power to make any decision on my behalf and without my consent. The —- (mention organization) cannot also give any written consent to the 3rd party to take on my behalf.
In conclusion, the 3rd party (name) will have the authority to collect the required —– (document/letter) on — (mention date). The 3rd party is residing at —– (mention the present address). This letter is my acceptance to give authorization and granting permission to —– (3rd party) to get me —– from —– (organization name or person to make any transaction from).

Sincerely,
(Signature)
(Your Name)

Authorization Letter to Claim Sample with Example

From,
Chester Bennett
34534 Aliquet. Ave
Minot AZ 34534
(837) 196-3274
chesterbennett88@rediffmail.com

Date:08/08/2004

To,
Wallace Ross
345 Pellentesque Ave
Villa Park Hawaii 56756

Subject: (---------------------)

To whom it may concern,

I (mention your name) would like to give authority to ----- (person’s name) to receive the ----- (amount of money) at your ------ (office/individual’s address) as I won’t be present at in the town on the mentioned date.
In order to give verification of my claim, hereby, I am attaching the following documents:

ID: Company ID
ID: Passport ID

These documents are the source of proof that the 3rd party (name) is permitted ethically to receive the money in my absence ------- (mention the amount) and in case of any misunderstanding/confusion, you can directly contact me at ---- (add contact details).
All my relevant details are mentioned in the proof ids’ that I have submitted with this letter.
I would like to thank you for your cooperation and support during my non-availability to collect the money.

Yours’ Sincerely,
(Your Signature)
Chester Bennett

From,
Xyla Cash
969-7878 Tincidunt Rd.
Boise CT 35282
xyla@rediffmail.com

Date:08/08/2001

To,
David Mathews
1011 Malesuada Road
Moscow Kentucky 77382
(357) 616-578

Subject: (---------------------)

Dear David Mathews,

Through this letter in writing, I Xyla Cash, hereby authorize my wedded wife ----- (mention her name) to get the cheque that I am yet to receive from your office ---- (organization name). I am also attaching my identification documents to verify the process to claim the cheque.

Thanking you for your support and cooperation.

Respectfully yours,
Xyla Cash

From,
Hedley Ingram
737-465 At Street
Independence Texas 45645
(993) 343-5464
heddley@rediffmail.com

Date:08/08/2001

To,
Raymond Levy
Ap 544 Risus St.
Beaumont New Mexico 43544

Subject: (---------------------)

Dear Sir,

This letter is to notify about the 3rd party (name of the person) to receive the ------ (mention about the package) on my behalf ----- (mention your name) at your office ----- (mention the organization name/address) as I am currently not available in the town.
Hereby, I am also attaching my documents as a verification proof of my identity to complete this process smoothly.
ID: 1 (Company Id)
Id: 2 (Passport)

These letters will also permit the 3rd party (mention name) to get the package in my absence.
In case, you have any queries or concerns in regard to the identity of the 3rd party (mention name) or my identity, then please feel free to contact me anytime.

Yours Sincerely,
(Signature)
Hedley Ingram

From,
Malcolm Long
9291 Proin Road
Lake Charles Maine 11292
(176) 805-4108
malcolmlong12@rediffmail.com

Date:08/08/2001

To,
Harrison Mcguire
454-3454Arcu Street
San Fernando ID 3423

Subject: (---------------------)

Dear Sir,

I would like to inform you that I Malcolm Long, will not be able to present on ----- (Mention Date) at ---- (Mention office address) to collect the documents. So, I refer Mark Long to claim the following document/policy/license at your end. This letter in writing, I give permission to Mr. Mark Long to collect the document in my absence.

Thanking You,

Yours Truly,
Specimen Signature
Malcolm Long

From,
Sonya Jordan
Ap 877 Ullamcorper. Street
Visalia VA 54886
(850) 987-9880
sonya@rediffmail.com

Date:08/08/2001

To,
Castor Richardson
472 Ullamcorper Street
Lynchburg DC 87676

Subject: (---------------------)

Dear Sir,

To whom it may concern:

I Sonya Jordan wanted to inform you in writing that, I am authorizing Ronny Freza residing in ---- (mention their address) to collect the ----- (ATM Card) from the Bank ----- (Name of the bank, also mention the expiry date, card number, etc.) located in ---- (mention the location of the bank branch) as I will not be able to collect it on the requested date.
In order to support and verify the process of claim for receiving the ATM Card, hereby, I am attaching the documents:

ID 1: Company ID
ID 2: Passport ID

These documents are proof that I am giving my permission to Ronny Freza collect the card in my absence.

So, if you found any of the information doubtful or need to get any clearance in regard to the identification of the (3rd party name), you can contact me anytime. All my details are mentioned in the identification and verification proof that I have submitted in this letter.
So, I thank you and the bank for your cooperation and support in completing this process without any issue.

Yours Sincerely,

(Your Signature)
Sonya Jordan

How to Write Authorization Letter | Authorization Letter Format

April 26, 2019 Leave a Comment

In your daily schedule, it is not every day that you need to seek permission from someone that too through a formal procedure. Well, putting it in simple words that means seeking permission to perform a specific action by the desired party through a formal letter. And this letter is formally called an Authorization Letter. It is a document in which one party asks for permission from the second party to perform a specific action. One of the most common examples of Letter for Authorization is a permission slip of a school trip that a parent has to sign to send his kid on that trip. It is a formal way of acknowledgment between parents and school that their kid will be out for the trip and they have no problem with it.

Though there are different types of Letter of Authorization, they are mostly put up in specific templates to be used. So, let’s understand the different types of this letter.

For business purposes, this letter is necessary to carry out different business activities as everyone is not available all the time.
For school students, this letter is to seek permission when they have to go outside the school premises for a trip or exhibition.
For official tasks, a person of authority is not available all the time, so this letter helps in carrying out the daily activities.
For property related matters also, this letter helps as someone cannot be in the same city, thus would help to keep such matters signed timely.
This letter can also help a person to collect medical records on behalf of someone.
For a university student, this letter will help them to acquire important documents in order to move abroad.
To receive a delivery package this letter will help in signing this document to collect it.
For legal documents, an individual can use this format to sign the template.

Now, let’s have a look at this Letter Format Tips

Format of Authorization Letter

Before getting into the details, let us look at what are the important components of these letters. Since it is of formal nature and can be used for entering into legally binding contracts, there is some information that must be a part of authorization including:

Writer’s Name and Full Information – It is important to clearly mention the writer’s name and information including address, so that it is clearly identified who is writing the letter and whether or not they have the authority to write this letter.
Date of the letter – Another critical information to be added to an authorization letter is the date on which it is being written. This comes in handy, especially when the authorization is being given to carry out legal or financial transactions.
Recipient’s Name and details – The next information to be covered is who is this letter being written to. It must be someone who has some authority and should be notified for any transaction. For example, a judge for a legal transaction to be handled by the authorized person.
Declaration of the authorization – This is the crux of the authorization and must include
A) The name of the person being authorized
B) The transactions they are authorized to carry out
C) The dates between which they are authorized to carry out these transactions
Reason for giving the authorization – This is important for all letters to ascertain that the letter is being written voluntarily and there is a valid reason behind someone else conducting your business in your place. It is sometimes in the jurisdiction of the recipient to reject the request of honoring the letter.
Signature of the writer – The most important validation of the letter being written is a verifiable signature of the writer since the authorization can be used to carry out legal as well as financial transactions.

Tips: How to make an authorization letter

Writing a letter for authorization can be a little tricky as it bestows another person to carry out actions on your behalf. Here are a few tips to keep in mind while writing one

Clearly identify the need – The first step is an in depth analysis of why is this letter required. Can this action be completed at another time, when you can do it yourself? What will happen if this action does not happen at all? If you find the answers to these questions leading you to write the letter, go ahead and write it.
Identifying the person to be authorized – Who is the best suited to carry out the transaction in your absence? How much do you trust that person? Will they be willing to do this task for you? It is very important to identify the right person to carry out the task for you.
Identifying the recipient of the letter – It is also equally important to finding out who the letter should be addressed to. In case of a financial transaction, for example, it is better to address the letter to the bank manager instead of some clerical staff.
Duration of the authorization – For how long do you want to authorize the person to carry out any transactions? Is this authorization permanent in nature (lawyer representing you in a case) or is this only for a temporary period (Staff member while you are on leave)?

Tips: How to write an authorization letter

Once you decide to write a letter for authorization, follow the steps as listed below to do the same

Step 1: Ensure that you have clearly identified the need for writing the letter, the person you are going to authorize and the intended recipient of your letter

Step 2: Write down the letter ensuring you have covered all the components including

Your Name and Information
The Date of the letter
Recipient’s Name, Designation and Address
Declaration of the authorization including the authorized person’s name, duration of the authorization, the transactions they are authorized to make and the transactions they are not authorized to make
Reasons for the authorization
Your signature

Step 3: Proofread and edit your letter to ensure that the letter is short and concise, yet completely conveys your intentions.

Step 4: Get the letter signed by at least 2 witnesses and also notarized to make it legally binding.

Step 5: Give the original letter to the authorized person, but ensure to retain a copy for your own records.

Authorization Letter Sample

Example of Authorization Letter

Authorization Letter Sample for Bank

Sample of Authorization Letter for Claiming

Sample Letter of Authorization To Represent

Sample Letter of Authorization to Act on Behalf

Authorization Letter Sample for NSO

Authorization Letter Template in PDF & Word Format

Sample 1: Sample Authorization Letter to Claim

Sample 2: Authorization Letter to Travel

Sample 3: Authorization Letter for Passport

Sample 4: Letter of Authorization to Collect Certificate

Sample 5: Authorization Letter to Collect Marksheet from College

Sample 6: Sample Letter of Authorization to Represent

Sample 7: Sample Authorization Letter to Bank

Sample 8: Sample Letter of Authorization to Act on Behalf

Sample 9: Power of Attorney Authorization Letter Sample

Sample 10: Authorization Letter for Minor to Travel Without Parents

Sample 11: Sample Notarized Letter of Authorization

Sample 12: Medical Authorization Letter

Sample 13: Authorization Letter for Child to Travel

Sample 14: Sample Letter of Authorization Giving Permission

Sample 15: Authorization Letter to Get Documents

Sample 16: Credit Card Authorization Letter

Sample 17: Child Care Authorization Letter

Sample 18: Agent Authorization Letter

Sample 19: Payment Authorization Letter

Sample 20: Company Authorization Letter for Employee

Sample 21: Authorization Letter for Payment on Behalf

Sample 22: Authorization Letter to Collect Certificate

Sample 23: Signature Authorization Letter

Sample 24: Third Party Authorization Letter

Sample of Authorization Letter For Documents

Authorization Letter to Get Documents

Sample Authorization Letter to Process Documents

Authorization Letter to Collect Documents

Authorization Letter to Get Documents on My Behalf

Authorization Letter to Pick Up Documents

Authorization Letter Template For Documents in PDF and Word (doc.) Format

Format of Authorization Letter to Claim

Authorization Letter to Claim Money

Authorization Letter to Claim Check

Authorization Letter to Claim Package

Authorization Letter to Claim Documents

Authorization Letter to Claim Passport

Authorization Letter to Claim ATM Card

Format of Authorization Letter

Tips: How to make an authorization letter

Tips: How to write an authorization letter

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