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39+ Free Proposal Letter Template – Format, Sample & Example

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A proposal letter is a formal business letter in which the sender intends to sell his product or services to the recipient. The proposal can also be that of a project or a deal or to convince the recipient to invest in a project. Nowadays, digital marketing, accounting, and other services are also offered by businesses through a proposal.

Format of a Proposal Letter

The format of this letter is very much like a regular business formal letter. It begins with the name and details of the sender and after that, the date is mentioned. After the date, you will see the name and address of the organization or individual to whom the letter is addressed.

It follows with the subject line and after that, the recipient is addressed in a polite and formal way in the body of the letter. The letter ends with the name and signature of the sender. Usually, this letter has to be crisp and to the point but you also have to ensure that all the details of your proposal are mentioned clearly in the letter itself.

How to write a proposal letter?

A proposal is almost like a request letter. The only difference is that you are requesting the recipient to accept your proposal instead of expecting any favor or reference from him/her. Therefore, the language of the letter must be always polite and respectful towards the recipient and you must also try to be as formal as possible.

Here are a few tips that you can follow while writing a letter for Proposal:

If you are a beginner, then you need to see some samples first before drafting the body of the letter. There are numerous samples available on the internet that would shed light on how a letter is written. Also, while choosing a sample as a reference, be sure that it is the correct sample and its purpose matches with the intent of your letter.

Avoid making spelling mistakes and grammatical errors at all times. Cross check for the same after preparing the final draft of the letter.

Use a polite language in the letter but also make sure that you sound confident while explaining the details of the proposal. Do not forget to mention all the details of the proposal precisely so that you need not draft a second letter for the same.

The reason and subject of your proposal should be accurate and clear enough for the recipient to understand. Try to convince the recipient in a formal way and do not be too aggressive as well.

How to make a proposal letter?

A letter can be sent via an e-mail or you can also mail a physical copy of the letter to the mailing address of the recipient by post. If you are writing the letter on behalf of a company or sending the proposal for a project, then you can also use the letter of the company for writing.

Follow the format of the formal letter perfectly and address the recipient properly. Give the details of your background and mention the purpose of the letter clearly. Also, do not forget to request a prompt response or follow-up letter by the recipient after he/she receives the proposal. Moreover, add necessary documents and other attachments along with your letter that supports your idea of the proposal.

How to write a proposal Email?

The structure and format of a letter remain the same irrespective of whether you are sending a physical copy of the letter or an e-mail. The only difference is that you can directly send to the recipient on his/her e-mail address instead of mentioning the mailing address.

Also, you can provide your contact information, address and other details after concluding the letter when you are writing a proposal e-mail. If you are writing the letter on behalf of your company you can use the company letterhead which already has the contact details and address of your company at the bottom.

The body, language, and size of the letter remain the same while writing a proposal e-mail as well.

Sample Proposal Letter with Example

There are different samples of proposal floating on the internet. Therefore, you can choose a sample if you are writing a business proposal for the first time. The letter can be written for a different business or professional purposes. You can write a proposal for a job or request an appointment with your potential client.

A proposal is usually used to address business issues and nowadays IT companies that provide sales and marketing services are using it on a persistent basis to promote their services. However, sometimes a proposal can also be used for informal purposes such as a proposal for marriage, bridesmaid proposal, etc.

A proposal for services is used to offer services to a particular person or company. Here’s a sample for your perusal:

Sample 1: Proposal Letter For Services

Dear Mr. Cunnings,

I, Richard Master, am writing this letter on behalf of my company Digital Arts Vaidya. We are a digital marketing agency set up in Strings TX. We offer extensive marketing and SEO services that help our clients to realize their business goals.

We have been informed that you are looking for a digital marketing company that would promote the agro-based products of your company. I would like to inform you that we have been associated with many national and international food brands in the past and we have enclosed their details in the attachment.

Our service packages start at a mere $499 per month and that can be further extended based on the scope and requirements of your business. It includes the promotion of your products on Facebook, Instagram, LinkedIn, Twitter and also the SEO of your website or e-commerce portal. The complete details have been attached in the enclosure. Please have a look at it and do let us know what you think about our proposal.

Thanks for your valuable time and consideration.

Yours sincerely,

Richard Master

A proposal for a project is written to send a project proposal to a client or government department. It can also be written to a concerned person of the same company to restart the work of a halted project or to start working on a new project as well.

Sample 2: Proposal Letter For Project

Dear Mr. Hunningluns,

I, Farukh Mirza, am writing this letter on behalf of our company Widewood Bridgestone. Last month, we had assigned a project to your company Rigidstone Works that included the construction of a guesthouse on our company premises.

We have learned that the project has been stalled due to the shortage of construction materials. I request you to send the list of materials that you would require to continue with the work and hope that the guesthouse will be constructed within the stipulated time.

Thanks for your support and co-operation.

Yours truly,

Farrukh Mirza

CEO – Widewood Bridgestone

Signature

This proposal is used to send a marketing proposal to a company or a client.

Sample 3: Marketing Proposal Letter

Dear Mr. Mishra,

I, Anidnya Sen, am writing this letter on behalf of a Smallworld Marketing agency that is based in Illinois. We have been in the marketing industry since 2001 and till date, we have worked with numerous national and international companies and groups.

We have learned that your company is looking to set up a food festival in the city and require someone to design banner hoardings for it. I would like to inform you that we are excel in designing and creating banner hoardings of different sizes according to the requirements of our clients. I have attached the photos of some of our previous works and you will also find our rate card in them.

I’m writing this letter to send our business proposal to you and would appreciate a prompt response from your end. Thanks for your time and consideration.

Regards,

Anindya Sen

Ceo – Smallworld Marketing

Signature

A sales proposal can be written to a potential client or to an existing client who has stopped placing new orders.

Sample 4: Sales Proposal Letter

Dear Mr. Sinha,

I, Vivian Rogers, am writing this letter on behalf of our company Steelwood Infrastructure Pvt. Ltd. Your company Silverline Construction has been associated with us from the past 5 years and we are proud to be associated with your reputed firm.

However, we have noticed that you have stopped placing orders for the supply of construction materials in the past few months. We had also called the sales department of your company regarding the same but we did not receive any satisfactory reason or response from them.

Therefore, I’m writing this letter to you to understand the exact concerns and reasons behind this. Also, I’m hopeful that you would continue working with us in the future as well. Thank you for giving us your valuable time and I’m waiting to hear from you.

Regards,

Vivian Rogers,

Director – Steelwood Infrastructure Pvt. Ltd

Signature

This letter is used to send an advertising proposal to a new or existing client. Here’s a sample for you:

Sample 5: Advertising Proposal Letter

Dear Mr. Benjamin,

I, Peter Samson, am writing this letter on behalf of our Elton Advertising Company. We congratulate your company on the launch of your new beauty products.

I'm writing this letter to convey our advertising proposal for your company. We will be advertising your beauty products in some of the top and elite beauty salons and parlous of the country. This will have a direct impact on your sales as the promotion will expose your products directly to customers.

I have attached the details of this proposal in the attachment. Please have a look at that and let me know what you think of this proposal. Thanks for your time and consideration.

Regards,

Peter Samson

Director – Eltson Advertising Company

This letter is generally written to a candidate who has been selected for a particular position in a firm.

Sample 6: Position Proposal Letter

Dear Mr. Roy,

I'm pleased to inform you that you have been selected for the role of content writer in Graphics Media Solutions. You will be responsible for creating client proposals and drafting social media promotions for their clients.

It will be an internship for the first two months after which you will be considered to a permanent position on the basis of your performance. The remuneration details and benefits provided to all the employees of the company are attached in this mail.

Please have a look at them and convey your response as early as possible.

Regards,

Arundhati Banerjee

Hr – Graphics Media Solutions

This letter is used to send a proposal to a school’s principal or any decision making authority.

Sample 7: School Proposal Letter

Dear Principal,

I, Ruth Kevins, am writing this letter on behalf of Sober Book library located in Chicago. Our library is known for its collection of rare books on academics and literature.

I'm writing this letter to offer you a set of books that guide the students to prepare for any examination or competitive test. I have attached the details and pricing of the books in the attachment. Kindly have a look at them and convey your thoughts on the same.

Thank you for your valuable time and consideration.

Yours truly,

Ruth Kevins

An appointment proposal is used to request a formal meeting with a new or existing client. Here’s a sample for you:

Sample 8: Appointment Proposal Letter

Dear Mr. Samberwood,

I, Harsh Deshkmuk, am writing this letter on behalf of our company Global InfoServices which is a leading IT company in Pune. We offer IT and digital marketing solutions to different industries and businesses.

We have learned that you need a new mobile application for your business. I'm pleased to inform you that we specialize in creating mobile apps and I have enclosed some of our previous works with the letter for your reference.

Please let us know a convenient date and team so that our sales head would come and understand your requirements with a couple of our app developers. I’m hoping for a positive response from your end. Thank you for your precious time.

Regards,

Harsh Deshmukh

CEO – Global InfoServices

Signature

A transport proposal is written to offer transport services to a particular client. Here’s an example for your reference:

Sample 9: Transport Proposal Letter

Dear Ms. Lamgorbort,

I, Steven Stallone, am writing this letter on behalf of my company Stallone Transport Services. We are providing transport and cab services to our clients since 2001.

I have been recently informed that you are looking for a regular transport service for sending your goods to different cities. I would like to inform you that we provide transportation services at the most reasonable prices in the market. Please look at the attachment where I have provided complete details of our services.

Thank you for your valuable time and I hope that you would reply soon on receiving this letter.

Yours truly,

Steven Stallone

Signature

This letter is written to send a proposal for an office space to a potential client.

Sample 10: Proposal letter for office space

Dear Mr. Robinson,

I, Gregory Grey, am writing this letter on behalf of Gregory Constructions & PVT LTD. We are into land development business since 2005 and have been developed numerous residential and commercial complexes and buildings till date.

I have recently heard that your company is looking for a new office in the city area. I’m happy to inform you that one of our commercial projects has just completed and we are offering office spaces on lease and rent. The pricing and other details have been enclosed with this letter.

I’m hoping to hear soon from you. Thank you for your valuable time and consideration.

Yours truly,

Gregory Grey

This letter is used to acquire funds for agricultural or farming projects.

Sample 11: Sample Agricultural Grant Proposal

Dear Mr. Wilkings,

I’m writing this letter on behalf of our organization Agrohealth that focuses on introducing innovative farming methods and agricultural practices. We have been serving rural areas and helping poor farmers of India since 1999.

Over the years we have observed that farmers are not aware of the benefits of multi-crop farming. Therefore, we have decided to initiate a project that will make farmers aware of these benefits. We will also conduct shows and plays for them so that they understand the concept completely.

Though we are confident about the enthusiasm of our volunteers, we are short of funds in a major way. We have heard that being an agro-based industry, you help such reformatory works related to farming and agriculture. Therefore, we request you to grant us some funds so that we could continue working on this project.

Thanks for your time and understanding.

Yours sincerely,

Alay Napkins

Co-Founder – Agrohealth

This letter is used by accounting professionals and firms to convince their prospective clients.

Sample 12: Accounting Proposal Letter

Dear Ms. Sothkins,

Thank you for providing Finix Accounting Services an opportunity to send you an ‘Accounting Proposal’. As per our telephonic conversation dated 13th June 2019, I have discussed your requirements with our team and they have agreed to work for your firm on your proposed budget.

Here are the services that we would be providing to your reputed company:

Tax consultation

Financial assistance

Payroll Process

We have been associated with many IT companies in the past as well and have earned the reputation of being one of the best accounting firms in the market. We are hoping for a positive response from your end and thank you for giving us your valuable time.

Yours sincerely,

Alex Oxford

Founder – Finix Accounting Services

This letter is used to convince a person or company to invest in a particular project.

Sample 13: Investor Proposal Letter

Dear Ms. Sofia,

I'm writing this letter on behalf of our real estate group Sophisticated Developers and Real Estate Brokers. We have been in this industry since last two decades and have been involved in various projects. I have attached the list of our projects for your perusal.

We are planning to build commercial complexes in the suburban areas of Mumbai. However, we need some investors that would be happy to invest in our projects. I have heard that you have been investing in commercial buildings and projects and therefore I request you to consider our proposal as well.

Our profit sharing and reimbursement policies have also been attached in the e-mail. I'm looking forward to a positive response from your end.

Regards,

Kasley Simpson

CEO – Sophisticated Developers and Real Estate brokers

A marriage proposal is mostly written by a guy to a girl with whom he wishes to marry.

Sample 14: Marriage Proposal Letter

Dear Nadia,

I, Umar Akhmal, am writing to send you a marriage proposal. I’m eager to be your life partner and assure you that I would be there with you for the rest of my life.

Our last few meetings have urged me to take this decision and I feel that we are destined to be together forever. If you share the same feelings please let me know.

Yours truly,

Umar Akmal

A maintenance proposal is used to inform about the maintenance services and to request a deal in a polite way. Let us see a sample to understand this better:

Sample 15: Maintenance Proposal Letter

Dear Mr. Rakshe,

I’m writing this letter on behalf of My India Group. We have been providing our housekeeping services for residential and commercial places since 2011.

I have been informed that you are looking for someone to look after your restaurant rooms and premises. I have attached our previous works with similar clients and have also enclosed other details for your perusal.

Please have a look at them and let us know if you are willing to proceed further on this. Thank you for your time and consideration.

Yours sincerely,

Ajith Sawant

Director – My India Group

This letter is generally used by an individual to make his job application visible to the hiring employer. Here’s a sample of this type of proposal:

Sample 16: Proposal Letter for a Job

Dear Mr. Hendricks,

I, Rogan Rowolds, am writing this letter to apply for the position of graphics designer in your company. I'm working as a graphics designer in Big India marketing agency for the last two years and now looking for new opportunities.

I have been informed that your company Astle Marketing Services is hiring graphic designers for their new project. Therefore, I’m eager to work with your reputed firm and looking forward to your response. I’m accustomed to using numerous software applications like Illustrator, Adobe Photoshop, Corel Draw, etc. and always believe in providing inspirational designs.

Further, I have attached my resume and some of my noteworthy works for your reference. Thanks for your time and consideration.

Yours sincerely,

Rogan Rowolds

This letter can be used by a person who wants to request for a salary hike. Here’s a sample:

Sample 17: Salary Increase Proposal Letter

Dear Ms. Sinha,

I, Anay Shimpi, am working in your organization for the past 1 year as a sales executive. I’m writing this letter to you to request an increase in my current salary.

I believe that I have worked to the best of my ability during this year and have been successful in hatching numerous new projects for your reputed company. However, I have not received the expected salary hike that you had promised after every year.

Therefore, I request you to consider my proposal for a salary increase. Thanks for your valuable time and I'm looking forward to your reply.

Yours sincerely,

Anay Shimpi

This letter is written to buy scrap materials for a particular project. Let us see a sample to understand it better:

Sample 18: Proposal Letter for Buying Scrap

Dear Mr. Narayanan,

I, Nilesh Bhegade, am writing this letter on behalf of our company Sarika Industries. We specialize in providing spare parts to various automobile industries of Pune.

Recently, we are working on a new project for which we require metal scrap materials in huge numbers. We have been informed you that your company Deli Scrap Factory is providing scrap materials to industries at a competitive price.

I have enclosed the scale and quantity of our requirements in the attachment for your perusal. Please consider this as a proposal for buying scrap and response from your end in eagerly awaited.

Thank you for your precious time and consideration.

Yours truly,

Nilesh Bhegade

This letter is used if a company has to purchase equipment from another company. Here’s an example for your reference:

Sample 19: Equipment Purchase Proposal Letter

Dear Mr. Matthews,

I, Sobers Garfield, am writing this letter on behalf of Indeep Hospital & Medical Services. We operate a chain of hospitals in the United States and have been in the medical industry since 2005.

We require some medical equipment and tools for our new facilities and we have heard that your company provides the best quality equipment in the market. Therefore, we request you to send a quotation for the required equipment and tools that I have enclosed as an attachment in this letter.

I’m hoping for a quick and positive response from your end. Thank you.

Yours truly

Sobers Garfield

This letter is used to offer services to a client. Let us understand it better through an example:

Sample 20: Proposal Letter Sample for Services

Dear Mr. Ghosh,

I, Harsh Barmukh, am writing on behalf of our company Relevant Manpower Services which has been providing housekeeping and manpower services in Thane since 2011.

We have been informed that your society requires the service of security guards. I'm happy to inform you that we have specially trained and licensed security guards in our team. I have enclosed some files with this letter that will give you an insight into our past work.

Therefore, I request you to consider our proposal for the same. I’m expecting a positive reply from your end and thanks for giving us your valuable time.

Yours sincerely,

Harsh Barmukh

An investment proposal is written to lure an investor for investing in a particular project or business deal.

Sample 21: Investment Proposal Letter

Dear Mr. Sethkins,

I, Robert Margalow, am writing this letter on behalf of Synergy Group Ltd. We have been involved actively in building private and government-sponsored power projects since 2003.

We have recently started working on a new hydroelectric plant in Washington and require a couple of investors to invest in our project. The investors will receive a 30% growth on their capital each year and the invested capital will be returned after 5 years of the project completion.

I have heard that you take interest in such investment projects and thereby I request you to have a look at the details that I have attached with this e-mail. We are looking forward to your reply. Thank you!

Regards,

Robert Margalow

CEO – Synergy Group Ltd.

A maid of the honor proposal is usually written to a relative or a friend when the bride wants her to be the maid of honor in the wedding.

Sample 22: Maid of Honor Proposal Letter

Dear Samantha,

I hope you are doing well and please convey my sincere regards to uncle and aunty. I'm pleased to inform you that my wedding date is fixed and comes on the 13th of July 2019.

We all wish you to be the maid of honor as you are good at dressing, make-up, and everything. Also, it is only you on whom I can trust with the main responsibilities on the wedding day.

I hope that you accept my request and respond quickly over e-mail or call. Thank you and stay blessed as always.

Yours truly,

Sophia Largesse

A debt settlement proposal is written to settle a loan or debt that has been given to you by a financial company or an individual. It is very important to offer an upfront amount to settle your debt. Remember that you are trying to convince a creditor to accept an amount which can be less than the actual debt. Therefore, you need to be polite at all times and also try to convince the creditor by providing acceptable reasons for less payment. Here’s a sample that would help you to understand it better:

Sample 23: How to Write a Debt Settlement Proposal Letter?

Dear Sir/Madam,

I, (Your Name), am writing this letter to settle the debt of (amount) that you are asking me to clear.

Due to some circumstances (explain the reasons in detail) I’m unable to pay the complete amount. However, I’m ready to pay (give an amount that you can pay) given that you provide me some time.

Therefore, I request you to accept my proposal and by accepting you shall free me from all the liabilities. Thank you for your time and co-operation and also provide the account details where I’m expected to make the payment.

Yours faithfully,

(Your name)

Signature

An event proposal is normally used by an event management company to seek permission to carry out the event on a particular time and place from another company or decision making authority. Here’s a sample that will help you to understand it better:

Sample 24: Event Proposal Letter

Dear Mr. Garfield,

I, Mark Simpson, am writing this letter on behalf of Soviet Event Management Group. We have been helping different organizations and political parties in organizing events and festivals since 2010.

I have heard that you allow social events on your private property located at Santa TX. Therefore, I’m writing this letter to seek your permission to organize an event for blind children on 30th July 2019. Please let us know the charges that we will be responsible for utilizing your property on 29th and 30th of July as we will require at least one day to set-up the stage and other arrangements.

I’m hoping a positive reply from your end and thanks for giving us your time and consideration.

Yours sincerely,

Mark Simpson

A sample bid proposal is used to place a bid for a particular project.

Sample 25: Sample Bid Proposal Letter

Dear Mr. Roy,

I, Mukesh Dutt, am writing this letter on behalf of Motion Plumbing Works. I’m pleased to inform you that I'm interested in bidding for a subcontract in your construction project of ‘HCL headquarters'. We have been working in this industry since 2005 and I have attached a few of our previous works in this e-mail for your perusal.

I shall see to it that the estimated $50000 assigned for the plumbing works will be sufficient to complete it. Therefore, I’m requesting you to consider our company for this subcontract.

Thank you for your time and consideration.

Yours sincerely,

Mukesh Dutt

A cleaning proposal is written to offer cleaning services to a company or firm.

Sample 26: Cleaning Proposal Letter

Dear Mr. Walter,

I, Ruston Bullock, am writing this letter to you on behalf of Summerton Cleaning Services. We are offering our cleaning services in residential and commercial accommodations since 2004 and consider ourselves to be one of the best in the business.

We employ only the latest industry standards when it comes to the materials and equipment used for cleaning. We have learned that your theatre needs a thorough cleaning once in a week and therefore I have written this letter to offer our cleaning services to you.

I have enclosed some of our finished works for your reference. Please have a look at them and let us know if you are interested in taking this forward. Thanks for your time and consideration.

Yours truly,

Ruston Bullock

A bridesmaid proposal is used to convince a friend or relative to be a bridesmaid on a wedding.

Sample 27: Bridesmaid Proposal Letter

Dear Margaret,

I, Whiney Storms, am pleased to inform you that my wedding date has been fixed on 13th July 2019. Being my dearest friend I feel elated to invite you to my wedding.

Also, I request you to be my bridesmaid on the day as I will not be able to trust anyone else with this. I hope that you agree with this and we shall meet soon to discuss some important things.

Thank you and do not forget to convey my regards to uncle and aunt.

Yours truly,

Whiney Storms

This letter is written to offer a partnership to a particular individual or company.

Sample 28: Partnership Proposal Letter

Dear Mr. David,

I, William Snakes, am the founder of Witchcraft Studios that excels in designing websites and banners. We have been serving some of the top industries since 2009.

Recently, we are looking to expand our horizons and wish to enter the market of digital marketing. We have heard that your company ‘Mallick InfoServices' offers help to new businesses, especially which are related to IT. However, we shall also be elated if you join us a partner.

I have attached a few projects plans that we are working on. Please have a look at them and convey me if you are interested in taking this forward. Thank you for your time and consideration.

Yours sincerely,

William Snakes

This letter proves to be useful when you want to lease or rent a property.

Sample 29: Lease Proposal Letter of Intent

Dear Mr. Softkins,

I, Rudyard Kipling, am the owner of Malfray Properties and Co. We have been in the real estate business since 2000. Also, I'm proud to tell you that we have been involved in numerous construction projects to date.

One of my clients wants to lease his property located in Summer Springs, California. I have heard that you are also looking for a property in the aforementioned area. Therefore, I’m writing to letter to let you know that we are interested in leasing this property to you.

Please tell a convenient time and date when we shall meet to take this forward. Thank you for your time and consideration.

Yours truly,

Rudyard K.

A settlement proposal can be used to settle a debt which is being claimed by a creditor.

Sample 30: Settlement Proposal Letter

Dear Mr. Golond,

I, Vivian Thomas, am writing this letter to inform you that I’m willing to settle the debt of $5000 that you are claiming for.

Please consider my situation as I have suffered a major loss in the last few years. Therefore, I'm unable to pay the amount in full. However, I'm offering you to settle this at $4000. I shall be able to pay this amount if you give me a time of 4 months.

Also, by accepting this proposal you shall also free me from all the past liabilities and shall not take legal action against me. Please let me know your opinion on this and also provide me the account details where I will have to transfer this amount.

Thanks for your time and co-operation.

Yours faithfully,

Vivian T.

A lawn care proposal is used by a company that offers lawn care services to another person or group that wishes to avail them.

Sample 31: Lawn Care Proposal Letter

Dear Ms. Parker,

I, William Black, am writing this letter on behalf of Accent Lawn Services. We have been providing exceptional lawn care and gardening services for commercial space since 1999.

I came to know that you have been looking for lawn care services for your chain of restaurants. Therefore, I have written this letter to offer our services to you at reasonable rates. I have also enclosed details of our previous clients and works from where you can confirm our expertise.

Thanks for your time and consideration.

Yours sincerely,

William B.

This letter is used to obtain a grant from a company or individual.

Sample 32: Grant Proposal Letter

Dear Mr. Goldricks,

I, Matthew Samson, am writing this letter on behalf of Water Care Foundation. We are a non-profit organization that works for increasing the groundwater level in water-scarce regions.

Recently we have undertaken a project named as My Water that inspires industries and factories to save and implement wastewater management plants. However, we are short of funds currently and we have learned that you assist NGOs in social welfare works.

Therefore, we request you to grant us a sufficient amount so that we can continue the work for our project. Thanks for your valuable time and consideration.

Yours sincerely,

Matthew Samson

A counter proposal is written by an employee to provide an alternate option to an employer’s job offer. Here’s a sample that will help you to understand it better:

Sample 33: Counter Proposal Letter

Dear Mr. Simpson,

I'm Samuel Wilkinson and I had applied for the position of content writer in your reputed organization. I thank you to select me for this position and am looking forward to being a part of your team.

However, I’m not very pleased with the compensation that you are offering. Therefore, I request you to at least pay me $1500 per month that will do justice for my experience and skills.

Thank you for your valuable time and consideration.

Yours sincerely,

Samuel W.

A construction proposal is used to offer construction services to a potential client.

Sample 34: Construction Proposal Letter

Dear Mr. Walkins,

I, Rupert Parkinson, am writing this letter to you on behalf of Sun score Construction Works. We have been offering construction services in Chicago and neighboring areas since 2004.

We have heard that you are planning to construct a mall in one of your properties in Chicago. We are interested in taking up the construction work and request you to consider our proposal for the same. I have attached all the details of our past works in the attachment.

Please have a look at them and let us know as soon as possible. Thank you for your valuable time.

Regards,

Rupert Parkinson

CEO – Sun score Construction Works

This letter is used by individuals and companies when they are interested in buying a specific property.

Sample 35: Real Estate Proposal Letter

Dear Mr. Kevinson,

I, Sammy Thompson, am writing this letter on behalf of Redgreen Constructions. We are providing our services in the market since 2009 and today we are one of the best companies in the market.

We have learned that you are interested in selling your land near California. We are interested in buying that property at $500000. Please let us know about this offer.

Thanks for your valuable time.

Regards,

Sammy T.

A raise proposal is written by an employee to the employer for requesting a raise in his/her salary.

Sample 36: Raise Proposal Letter

Dear Mr. Soberson,

I, Farrukh Baghwan, am working in your reputed organization as a web developer since 2002. I’m happy working in this organization as it lets me learn and grasp new things and concepts.

However, I would like to inform you that my salary has not been revised since last year. Therefore, I request you to look into it as early as possible.

Thank you for your time and consideration.

Yours sincerely,

Farrukh B.

This letter is used by a consultant to offer his/her services to a potential client.

Sample 37: Sample Consultant Proposal Letter

Dear Mr. Walter,

I, Ron Hopkins, am writing this letter to offer my services to your employees. I'm practicing as a health consultant and have provided services to different national and international companies to date.

Recently, I have learned that you are planning to hire a health consultant for your staff and labors. Therefore, I'm requesting you to consider me for this position. I have enclosed my resume and related documents in this letter.

Thanks for your time and consideration.

Yours sincerely,

Ron H.

This letter is used to offer employment to an individual.

Sample 38: Employment/Job Proposal Letter

Dear Mr. Stevenson,

We are pleased to inform you that you have been selected as a sales executive for our organization. Your key role will be pitching our packages to potential clients and also handle the cold calls.

I have enclosed the offer letter as an attachment which also consists of the salary structure and details about benefits. Kindly go through them and let us know if you are ready to take-in the role from the 1st of the coming month.

I’m looking for a reply from your end.

Regards,

Susan Jones,

Hr – Mark IT services

This letter is used by employers to offer employment to a candidate.

Sample 39: Employee Proposal Letter

Dear Mr. Powell,

I’m writing this letter on behalf of Insight Global Solutions. We are pleased to inform you that your resume has been selected for the position of Graphics Designer for our company.

Your primary role would be creating designs for our clients and helping our developers with the website designs as well. The details of your employment are provided in the offer letter attached to this letter.

Please let us know if you have any queries regarding the same.

Regards,

Sushma Manglur,

HR – Insight Global Solutions

Proposal Letter Template in PDF & Word Format

Proposal Letter

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Proposal Letter

PDF  WORD

Proposal Letter

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Proposal Letter

PDF  WORD

Business Proposal Letter Template – Format, Sample & Example

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A proposal letter for business allows a business to create an opportunity for itself by sending the list of services, the probable outcome and process of the deal to a potential client or customer. A business proposal letter is crucial for an individual or organization since it allows them to explore new opportunities in the market. It is also a part of your effective communication strategy as it describes the details of your professional goals accurately before you send the actual business proposal to a company or individual.

Business Proposal Letter Format

A business proposal letter is a formal introduction to your company as it describes its values, goals, and professionalism. Therefore, it is necessary to maintain a formal tone that is usually used in corporate transactions. The fundamental elements of a formal letter should be followed in this letter as well and you can explore the different samples and templates provided on numerous sites on the internet before writing your first business proposal letter.

The letter must start with the name and details of the sender and after that, the name and details of the recipient must be mentioned. A proper salutation for the recipient is a must and the main motive of writing the letter must be short and crisp. Overall, the main body of the letter can contain three of a maximum of four paragraphs and before concluding the letter you thanking the recipient to giving his/her valuable time to read their proposal letter. The letter should be concluded with the sender’s name, his designation in the company and the name of the company.

How to write a business proposal letter?

An effective business proposal letter is a must if you want to present yourself or your organization is the best manner. Apart from using a proper format and following the basic rules of a formal letter, you must also understand how to use a perfect tone and structure for writing an elite proposal letter for business. Here are a few tips that you can follow while writing a business proposal letter:

Mention the date and ‘Re’ after the recipient’s address as you do in a formal letter. Mention the purpose of the letter clearly after the ‘Re’ so that the recipient gets an idea before reading your letter.

Do not forget to mention the background information in the 1st paragraph itself. For example, if you have met the recipient personally before writing this letter, you can use the reference for your meeting.

Mention the intent of your letter clearly in the first paragraph itself and follow it with the list of services provided by you or the features of your products. Avoid making any quotation in this letter as that should be included only in the actual business proposal. Remember that this is just the cover of your proposal.

Attach the necessary documents and details that would further authenticate your business proposal letter.

How to start a business proposal letter?

It is also important to start a business letter properly since many people goof up this part.

Do not start with your name and details if you are writing on company letterhead as the details will be already mentioned in the letterhead.

Always use a proper salutation like ‘Respected’ instead of ‘Dear’ if you are writing to a higher authority or a person who is working at a higher designation than you. Also, address a person as Mr. or Ms. only if you are sure of their gender. If the recipient holds a doctorate degree or honor, you can also use a ‘Dr.’ before his/her name.

Business Proposal Sample Letter Examples

Before writing a formal business proposal letter, you can refer to the different types of business proposal letter templates and samples which are available on the internet. However, before following a particular format or template, make sure that it suits your business and purpose of writing.

If the main purpose of your business is selling products, then you need to focus on the product business proposal letter samples. A perfect letter would help you sell your products easily and you will also be able to earn more customers in the future. While referring to the product business proposal letter sample see that the product mentioned in the letter and its benefits are similar to the ones that you are intending to sell.

A business proposal letter with intent is used when are about to close in on a particular business deal. It could be used for starting a joint venture, for acquiring a new company and any other important business transaction.

Sample 1: Product Business Proposal Letter Sample

From,
Tamara Howe
3415 Lobortis. Avenue
Rocky Mount WA 48580
(655) 840-6139

14-05-2019

To,
Keegan Blair
Ap #761-2515 Egestas. Rd.
Manitowoc TN 07528

Subject: (____________)

Dear Keegan Blair,

Coolmoon Restaurant is presenting this letter of intent with the purpose of buying a commercial space in Starworks Building.
We are a reputed chain of restaurants in Chicago and have many branches across the city. Therefore, we are planning to expand our business further and ‘Starworks Building’ is deemed as a perfect place by our board of directors.
The necessary terms and conditions are mentioned in the attached enclosure. We are confident that our restaurant fits the idea and business purpose of Starworks Building and therefore we are looking forward to closing this deal with you.
Please let me know if you have any queries or doubts regarding this deal.

Yours truly,
Signature
Tamara Howe
Owner, Coolmoon Restaurant

This letter is used if you are offering any services to the recipient.

Sample 2: Sample Business Proposal Letter for Services

From,
Keaton Underwood
Ap #636-8082 Arcu Avenue
Thiensville Maryland 19587
(564) 908-6970

15-05-2019

To,
Nasim Strong
Ap #630-3889 Nulla. Street
Watervliet Oklahoma 70863

Subject: (____________)

Dear Keegan Blair,

I, Keaton Underwood, am writing this letter on behalf of Galaxy Info-Services. Our company is into web and graphic designing services and we can provide them at a reasonable and competitive price range. Your SEO Company might require our services and we will be glad if you consider us perfect for this opportunity.
Thank you for giving us your valuable time and we are looking forward to your response.

Yours truly,
Keaton Underwood
Co-owner, Galaxy Info-Services

Signature

This letter can be used when you are offering a business partnership to someone. Here’s a sample for understanding the format better:

Sample 3: Sample Business Proposal Letter for Partnership

From,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174

15-05-2019

To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317

Subject: (____________)

Dear Ivor Delgado,

I, Ruth Stevens, am writing this on behalf of Global Cloud Services. We are in an IT firm and we have worked on several international projects since 2011.
Recently, we got to know about the exceptional content writing services you offer for your clients. Therefore, we consider it a good opportunity to offer you a partnership with our firm. We ourselves require a lot of content in various niches and we can also use our contacts to get more and profitable work for you. I think that together we can grow exponentially and would like to hear from you soon on this matter.
Thank you for giving us your valuable time.

Regards,
Pascale Patton
CEO – Global Cloud Services
Signature

This letter can be used while offering your transport services to a business or organization.

Sample 4: Sample Business Proposal Letter for Transport Services

From,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174

15-05-2019

To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317

Subject: (____________)

Dear Ivor Delgado,

We, Consol Cab Services, are providing cab services to various organizations and MNCs since 2015.
Recently, we came to know that your organization requires cab services for night-shift employees. We are pleased to offer our services to you at the best competitive market rates. Also, we would like to inform you that we are known for providing timely and user-friendly services. Therefore, I think that you would give us an opportunity to serve your organization.

Thank you!

Regards,
Pascale Patton
MD – Consol Cab Services
Signature

A business proposal cover letter acts as a formal cover letter to a business proposal.

Sample 5: Business Proposal Cover Letter Sample

From,
Jordan Calderon
430-985 Eleifend St.
Duluth Washington 92611
(427) 930-5255

15-05-2019

To,
Zorita Anderson
1964 Facilisis Avenue
Bell Gardens Texas 87065

Subject: (____________)

Dear Zorita Anderson,

I, Richard Timpson, am writing this letter on behalf of Virtual Catering Services. As per our telephonic conversation dated on 9th June 2019, I’m sharing a proposal with you. The complete quotation and terms of business are mentioned in the attachment. Please feel free to call me if you have any queries or doubts regarding the same. I’m hoping for a fast response from your end. Thank you for considering our business proposal.

Yours truly,
Jordan Calderon
Owner – Virtual Catering Services
Signature

This letter can be used to offer distributing services for a particular brand or product.

Sample 6: Business Proposal Letter for Distributorship

From,
Sade Higgins
Ap #287-3260 Ut St.
Wilmington OR 05182
(422) 517-6053

15-05-2019

To,
Dante Bennett
481-8762 Nulla Street
Dearborn OR 62401

Subject: (____________)

Dear Dante Bennett,

I, Wilton Sherling, am writing this letter on behalf of Richard & Co Distributors. We are offering distributorship services in Chicago, Washington, and New York since 2014. In these years, we have provided our services to numerous international brands and businesses.
We came to know that a few of your products need distributors in Washington. Therefore, I’m writing this letter to offer you our best services in the most competitive rates. I have attached the complete details of our services in the attachment. Also, I think that together we can grow at an exponential rate.
Please reply us back after receiving this letter. Thank you for considering our business proposal.

Yours truly,
Sade Higgins
MD – Richard & Co Distributors

This letter can be used to offer a transport business to a client.

Sample 7: Transport Business Proposal Letter

From,
Daniel Malone
2136 Adipiscing Av.
Lima RI 93490
(360) 669-3923

15-05-2019

To,
Emerson Espinoza
Ap #247-5577 Tincidunt St.
Corpus Christi WI 97020

Subject: (____________)

Dear Emerson Espinoza,

I, Rich Stone, am writing this letter on behalf of Docket Goods Transport Services. We are involved in long route goods transport since 2011 and have served many MNCs during this period. We have heard that you require a reliable transport service for delivering some of your products to your outstation customers.
Therefore, I have written this letter to offer our services to you at the most budget-friendly rates. A detailed quotation letter will be sent to you after your confirmation.
I’m waiting for your response. Thank you!

Regards
Daniel Malone
CEO – Docket Goods Transport Services

This letter can be used to offer laundry services to another business.

Sample 8: Laundry Business Proposal Letter

From,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

15-05-2019

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618

Subject: (____________)

Dear Aaron Trujillo,

We, Elite Laundry Services, are working in this industry since 2010. We are known for our user-friendly and reliable services across the state. Recently we have come to know that your garment factory needs laundry services on a regular basis. Therefore, we take this opportunity to offer our services at economical rates to your company.
I’m awaiting your positive response. Thank you!

Yours truly,
Elmo Lopez
CEO- Elite Laundry Services

Signature

This letter can be used to offer a product to a particular business or organization.

Sample 9: Product Business Proposal Letter

From,
Liberty Walton
343-6527 Purus. Avenue
Logan NV 12657
(581) 379-7573

15-05-2019

To,
Hu Park
1429 Netus Rd.
Reedsport NY 48247

Subject: (____________)

Dear Hu Park,

I, Kevin Reaves, am writing this letter on behalf of Aqua Away that supplies water purifiers to industrial and residential projects. We are working in this industry since 2011 and we take pride in being one of the most reliable brands in the market today.
We have heard that your company, Arnold Engineering requires water purifiers for different hydro plants and projects. Therefore, I’m writing this letter to offer our product ‘Escrow Water Purifier’ which is compatible with all the hydro plants. You will find the details of this product in the attachment and you can also call me on 1234-234234 for more details.

I’m awaiting a positive response from your end. Thank you!

Regards,
(Your Signature)
Liberty Walton
MD – Aqua Away

This letter is generally used to reject a business proposal.

Sample 10: Free Business Proposal Rejection Letter

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

15-05-2019

To,
Ina Burt
Ap #130-1685 Ut Street
Tyler KS 73510

Subject: (____________)

Dear Ina Burt,

I, Steve Smith, am writing this letter on behalf of Sun Computer Systems. Last week you had sent a digital marketing proposal to me on behalf of Stole IT Services. We had a detailed look at a proposal but we are sorry to inform you that we are rejecting it on the basis on lack of explanation on the implementation and execution part.
Our company requires a comprehensive digital marketing strategy. While your ideas were innovative and impressive, the proposal did not contain any details on the implementation and execution of those ideas.
I also suggest you work on this and send me a revised business proposal so that we can have a look at it again.

Regards,
Cleo Best
CEO – Sun Computer Systems

This letter is generally used to reject a business proposal.

Sample 11: Business Proposal Contract Letter to Client

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

15-05-2019

To,
Palmer Gay
557-2026 Purus St.
Watertown TN 07367

Subject: (____________)

Dear Palmer Gay,

I, Wilson Margot, am sending this letter on behalf of Devolt Microsystems. Last week we had a telephonic conversation regarding the installation of computer systems in your office. You had asked about the specifications and details and I have attached them in this mail.
Please have a look at them and also send a line of confirmation if you agree on the same so that I can send you a detailed business proposal. Thank you for your time and consideration.

Yours truly,
(Your Signature)
Lyle Sutton
Director – Devolt Microsystems

You can use this letter to get approval for a business loan.

Sample 12: Business Funding Proposal Cover Letter

From,
Wilma Pace
Ap #676-6532 Odio Rd.
Darlington CO 06963
(926) 709-3295

15-05-2019

To,
Vielka Nielsen
Ap #517-7326 Elementum Rd.
Fort Smith North Dakota 79637

Subject: (____________)

Dear Vielka Nielsen,

I, Roger Thompson, am writing this letter on behalf of Thompson Industries PVT LTD. Established in 2011, we have several plants in New York and Washington DC. Also, we are planning to start a new plant in Chicago this year.
Therefore, I'm writing this letter to your NFBC to grant me a loan of $500000 for the purchase of infrastructure and other expenses. I will send you the details of my business and other documents once you confirm that you are willing to grant this loan.
I’m hoping for a quick and positive reply from your end. Thank you for your time and consideration.

Yours truly,
Wilma Pace
Director – Thompson Industries

This letter is usually used by non-profit organizations and NGOs to collect funds from a business.

Sample 13: Business Sponsorship Proposal Letter

From,
Jasper Carney
1195 Lobortis Rd.
New Orleans New Hampshire 71983
(763) 409-5446

15-05-2019

To,
Remedios Hester
487-5787 Mollis St.
City of Industry Louisiana 67973

Subject: (____________)

Dear Remedios Hester,

We are running a restaurant named ‘Govind Bhojanalay’ where we provide free meals to orphan and poor children. Of late, we are unable to meet our financial needs due to a shortage of funds.
We learned that your company, Stuttgart Industries provides sponsorship for those institutions and organizations that are involved in humanitarian causes. Therefore, we request you to sponsor our daily meal program where we provide 2-meals daily to orphan and poor children.
I have enclosed details of our work in the attachment. Please call me on 1234-223435 for further details.

Yours Truly,
Jasper Carney
Founder & Co-owner – Govind Bhojanalay

If you are writing a business proposal letter to your client then you can have a look at this example.

Sample 14: Business Proposal Letter to Client

From,
Eleanor Jennings
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

15-05-2019

To,
Ezra Duffy
Ap #782-7348 Dis Rd.
Austin KY 50710

Subject: (____________)

Dear Ezra Duffy,

I, Eleanor Jennings, am writing this letter to you on behalf of Three-G Digital Studios. We are in this business since 2005 and have worked for numerous national and international clients.
We have learned that your company is looking for someone who can design banners and hoardings for their clients. Therefore, I'm writing this letter to offer our banner and hoarding designing services at competitive rates to your company.
Please call me on 1234-42345 if you have any queries or doubts. Thank you for your time and consideration.

Yours truly,
Eleanor Jennings
CEO – Three-G Digital Studios

A follow-up letter is used to take a follow-up of your business proposals.

Sample 15: Business Proposal Follow-Up Letter

From,
Haviva Holcomb
P.O. Box 642 3450 In Road
Isle of Palms New York 03828
(896) 303-1164

15-05-2019

To,
McKenzie Hernandez
Ap #367-674 Mi Street
Greensboro VT 40684

Subject: (____________)

Dear McKenzie Hernandez,

I, Haviva Holcomb, am writing this letter to you on behalf of Moon Marketing Agency. Last week, I had sent a business proposal to your company, The Bombay Vikings regarding our digital marketing services.
I have not received any response or feedback from your end regarding our proposal. Therefore, I request you to take a look at it on an urgent basis and let us know what you think about our business proposal.
We are expecting a quick response from your end. Thank you for your time and consideration.

Yours truly,
Haviva Holcomb
Management head – Moon Marketing Agency

Signature

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Sponsorship Proposal Letter Template – Format, Sample & Example

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We feel very proud to invite Proposal Sponsorship Letters and applications for our organization. We invite sponsorship proposals and extent a hand for a strategic alliance which may pioneer huge success stories in our various events, exhibitions and activities in upcoming future.

Sponsorship Proposal Letter Format

We would like to introduce our standard format for sending letter for sponsorship. An application in standard format would be processed and cleared quickly. The following is a sample this letter for you to understand the standard format.

Your Name:
Company Name :
Your Designation :
City:
Address:

Remarks (about 20 to 30 words):

Content of proposal:

How to write Sponsorship Proposal Letter

This letter should include full name, company name and city. Remarks section is the definition or a moral you want to note down for the proposal you are sending. Address is to be written in Precise and correct manner as it is major source of contact for official exchange of documents and our documentation formalities. Content of proposal is the part of sponsorship letter which may include your personal or company views on the proposal, your suggestions and comments for the activity and future expectations with our organization. A sponsorship letter drafted in prescribed format will be accepted and you may add other add ons like conclusion, suggestions and various other contents related to the proposal. This letter will be helpful for organization to understand views, Reviews and expectations of our sponsors and it would guide us to plan future events and activities as per choice of sponsors.

Sample Sponsorship Proposal Letter Example

The following is a sample just to understand the topics and aspects of proposal. Sample letter will show an example to understand format in a better way.

Name: John Karter
Company name: ABC Media Services Private Limited
Your Designation: Managing Director
City: London, United Kingdom
Address: 2/3, Pride Complex, Honesty lane, North London – AG08

Remarks: ABC Media services a company providing outsourcing solutions services at very low cost. We are a team of experienced translators and writers who provide end to end solutions for movies, dramas, and serials.
Content Proposal: I John Karter Managing director of ABC Media Services Private Limited extend my sponsorship on your proposal. I would like to be part of your strategic alliance and we would like to take part in management and handling of events and exhibitions in United Kingdom. We carry out various shows, seminars and events across the city of London and throughout the United Kingdom. We have got expert social media teams and we would like to be your official digital media partner in future events. Further our company chairman would like to have an appointment with your management for discussing aspects like donation, our policies and cooperation.

A sample proposal for sponsoring an event is as below and it is to explain a standard format of proposal. If your company is having expertise in specific technology or category then you can sponsor our organization for a specific event and be our partner.

Proposal for Event Sponsorship Letter Sample

To,
Mark Steve
President
UK Events and Exhibitions department

Sub: Event sponsorship proposal letter

Dear sir,

My name is Grey Nicholas and I am vice president of Nicholas jewelry limited. Our company was founded 20 years ago and we are a leading gem and jewelry trader, retailer and wholesaler. Nicholas jewelry is a brand on its own our branches are located all over London with headquarter at Birmingham. Some of the reputed clients include politicians of London and rich class people. We would like to participate in your gem and jewelry exhibition in London. We would like to have a stall for free at the exhibition and we would offer a special 10% discount on all our products for members of your organization. We are open for any suggestions, reviews and further discussions for the event.
I would like to share that Nicholas Jewelry has taken part in more than 10 exhibitions and we are the only firm to represent original gemstones with guaranteed certificates. Our alliance would add a boost to our business.

Thanks!

Nicholas Grey
President
Nicholas jewelry limited

Our organisation is included in various sports like cricket, football and wrestling and we do organise big events annually. The sponsors wishing to support our supports program can write a sports sponsor letter with their suggestions and views on it.

Sports sponsorship proposal must be standard format and it must include the details of sports you are associated.

Sports Sponsorship Proposal Letter Sample

To,
Mark Steve
Chairman
North State Cricket Academy

Dear sir,

We are a cricket academy started 5 years ago with a mission to nourish the skills of youth interested in cricket. We provide best in class practice sessions and regular tournaments to keep the challenge and excitement for our players. Every year we select 500 players from all over the state and our coaches provide them regular sessions of practice which includes bowling, batting, and fielding.
We are interested to sponsor you for your cricket event in the next month. Your cricket event is a huge fair of cricket where national and international players arrive there to showcase their skills. We would like to offer free cold drinks service for all your matches, we would provide ground staff for free and we would provide cameraman service for as well. In return for our service, we would expect our cricket academy banners to advertised on ground screen in each and every match. We feel proud to work with such a big cricket tournament and we hope for a long term relationship in upcoming matches and tournaments.

We are waiting for your confirmation of the same.

Thanking you!

G G John
General Manager
Master cricket academy

A conference sponsorship proposal is something different then writing a proposal for events, sports and exhibitions. Sponsorship proposal for a conference may belong to professional benefits and concerns of an organisation.

The following are the points which must be kept in mind while writing conference sponsorship letter:

  1. Conference sponsorship proposal should be written in professional manner with limited content and it should convey the message very clearly.
  2. Conference proposals are similar to business proposal and they are to be written considering business oriented ideas.
  3. Proposal Conference letter should be of interest for both parties and we need to generate an excitement and interest in readers mind for our proposal.

Conference Sponsorship Proposal

To,
Madan Tata
Manager, HR department and planning committee
Business Expo - 2019

Sub: Proposal for a conference during Business Expo - 2019

Dear sir,

Our company GBS business and investment is an investment based firm located at Mumbai since 10 years and we provide investment ideas and business opportunities to our clients in various sections of the market like equity, real estate, and constructions.
GBS business and investment is awarded as the best investment opportunity provider for the year 2018 by the great nation magazine. We have a client base all over the state and at the national level.
We would like to join your business event conference business Expo - 2019 as your partner. We are glad to offer our market research report for free to visitors of your conference and we will organize a seminar by an expert reputed speaker for free for all visitors to your business Expo. We write a business and market-oriented article in various magazines and there we would like to share details and photos of your business Expo conference and it will ultimately be a great advertisement and a campaign for you which may lead to the more successful conference than last year.
For providing our above-mentioned proposal we would like to demand in return a few stalls and seats for our foundation in your business expo-2019. We may use the stalls and seat to advertise our company and use the audience to share our market views and reports for a Business oriented discussion.

Thank you!

SP Bannerje
Vice President
GBS Business and investment

A racing sponsorship proposal is similar to sports proposal but the template must be somewhat racing oriented and it must highlights racing as main aspect of the proposal.

Following points must be kept in mind while writing racing proposal:

  1. Racing must be highlighted as main sport in the letter.
  2. Proposal can be offering of money or even services related to the sport and same expected from management side.
  3. Take care not to insult the any sports by praising other sports as its a matter of choice
  4. You can include all what you would like to offer.

The following is sample for writing an efficient racing sponsorship proposal :

Racing Sponsorship Proposal

To,
President
Managing committee
Car racing tournament 2019

Sub: proposal for tournament 2019

Dear sir,

We are a reputed gym and nutritionist firm based in Delhi and we provide special energy booster drinks to members of our gym. But, from last few years we have started to provide our special car racing sportsmen. We offer you a proposal that we would serve our special branded drink to all racers and the audience. Especially for your tournament, we will use your logo on a tin of our drinks to advertise your event at maximum and we will show your logo as our partner in television advertisements as well.
We would like to request you to provide us sufficient space for advertising our banners including our name, logo, and slogan in the audience section. Apart from that, we would like to distribute our brochures which include our services and our plans for the future. If provided an opportunity we can hold a face to face discussion and finalize on our proposal by mutual understanding.

Thank you!

K K Nair,
General Manager
Fitnesspro gym and nutritionist center

Corporate proposals are different than usual proposal as it is written point to point and business oriented. Please note that mention only important points and proposal directly in professional manner.

Corporate Sponsorship Proposal

To,
Managing director
ABC seminars and events
Sub: Corporate sponsorship proposal

Dear sir,

We are a taxation firm and we provide expert solutions for tax saving and filing income reports. We would like sponsor you seminar on taxation and brokerage and we offer free personalized tax saving reports for five lucky winners at your seminar. We would expect you to provide us space for banners and logo and grant us permission to distribute our brochures.

Thank you!

General Manager,
Corporate affairs
XYZ Tax and brokerage advisors

Sponsorship Proposal Letter Template in PDF and Word (doc.) Format:

Sports Sposorship Proposal Letter

PDF | WORD

Racing Sponsorship Proposal

PDF | WORD

Proposal for Event Sponsorship

PDF | WORD

Conference Sponsorship Proposal

PDF | WORD

 

Conclusion:

  1. Always use a standard format for writing A letter and be cautious for spellings and grammar of your content.
  2. Write topic-oriented content to maintain the interest of the reader.
  3. Provide suggestions and innovative ideas in your letter.

Project Proposal Letter Template – Format, Sample & Example

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A proposal letter for project is usually written to convince a client to start working on a project. This project can be a new project or an old one which was halted due to some reason. Therefore, it can also be directed towards the members of the same company to re-initiate a particular project that was halted before.

Project Proposal Letter Format

The project proposal letter format is like any other formal letter. It starts with the name and address of the sender and date is written after that. After the date, name and details of the recipient are mentioned and followed by a subject line. The main body of the letter begins with addressing the recipient and normally the length of the content is brief and to the point.

How to write a proposal letter for a project?

Before writing a proposal letter for a project you must have a basic understanding of writing a formal letter. You can also refer to the numerous samples and templates which are readily available on the internet.

Here are some tips that you should follow while writing a project proposal letter:

  • There is no standard template to write a project proposal letter since it depends on the purpose of writing the letter and the details of a particular project. Therefore, do enough research on the points that you wish to mention in the letter.
  • The tone of the letter should be polite especially when the letter is addressed towards a client. However, the letter can be written in a more demanding or direct way when the letter is written to a subordinate or junior of the same organization.
  • Avoid grammatical and spelling errors at all times. A good practice is to read the letter and make corrections after writing the final draft of the letter.
  • Mention all the details of the project in a clear and precise manner.

Sample Project Proposal Letter Example

You will find numerous samples of project proposal letter floating on different sites on the internet. However, choosing a perfect sample and proposal letter depends on your discretion. It is advisable to go through numerous samples before writing the final draft of your project proposal letter.

This letter is normally written by students to the higher authorities like a principal to request permission for a new project or to restart a halted project. A sample of this letter is as follows:

University Project Proposal Letter Example

19-07-1999

To,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

Subject: (___________)

Dear Forrest Ray,

I, Kyla Olsen, a student of Second year BSC, am writing this letter on behalf of my fellow classmates. Last semester the students who are studying Biology had started a project on biological disorders in insects but we had to stop the project in between due to the interim exams.
However, due to the wide scope of this project and the knowledge it can impact us, we are keen to start working on it again with the help and permission of our biology teacher Mr. Ralf Collins. We also assure you that it will not affect our academic performance or grades at all. Therefore, we request you to grant us permission to re-initiate this project.
I hope you will respond positively to this letter and I thank you for your time and consideration.

Yours sincerely,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

This letter can be used by students of a college, doctors of a medical college, scientists of an institution, professionals of a company, etc. to seek permission for continuing a halted research or to start a new project. Here’s a sample for your reference:

Research Project Proposal Example

19-07-1999

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096
(492) 709-6392

Subject: (___________)

Dear Theodore Lowe,

I, Sam Powell, am working as a Jr. Atomic Scientist in your reputed Bhasha Atomic center. A few of my colleagues and I are planning to start preliminary research on the basic structure of the neutrons.
We assure you that the project will be conducted in a clean manner under the guidance of all our senior scientists. Therefore, I request you to grant us permission for the same. Thank you for your valuable time and consideration.

Yours sincerely,
Theodore Lowe
Ap #867-859 Sit Rd.
Azusa New York 39531
(793) 151-6230

A business project proposal letter can be written to a client or to a particular department or related members of the same company for starting a new project or to continue working on a stalled project. Here’s a sample for your reference:

Business Project Proposal Sample

19-07-1999

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096
(492) 709-6392

Subject: (___________)

Dear Calista Wise,

I, Kevin Heart, the team leader of the digital marketing team, am writing this letter to seek your permission to restart the ongoing project of our client, Mr. Smiths.
We had stopped working on the project due to payment issues but the issue has now been resolved from the client’s end. I’m attaching the screenshot of the conversation with the client where he has agreed to pay the remaining dues by this week.
Please grant us permission to start working so that we complete this project as soon as possible.

Regards,
(Your Signature)
Tamara Howe
3415 Lobortis. Avenue
Rocky Mount WA 48580
(655) 840-6139

This letter can be written by an engineering student or by a professional to start new engineering or to restart a halted project. Here’s a sample for you:

Engineering Project Proposal Sample

19-07-1998

To,
Keegan Blair
Ap #761-2515 Egestas. Rd.
Manitowoc TN 07528
(577) 333-6244

Subject: (___________)

Dear Keegan Blair,

I, Keaton Underwood, am working as a product engineer in your reputed Rasputin Engineering Group. Last month our team had undertaken a project on constructing folding river bridges but it was stopped due to sponsorship issues.
However, we have got new sponsors now and I have enclosed their information and details in the attachments. Please have a look at them and grant us permission to restart the halted project.
I’m hoping for a quick reply and confirmation from your end. Thank you for reading this letter.

Yours sincerely,
Keaton Underwood
Ap #636-8082 Arcu Avenue
Thiensville Maryland 19587
(564) 908-6970

Like all the other project proposal letters this letter also can be written to start or reinitiate an internal project or convince a client on a software project. Here’s a sample for your reference:

Software Project Proposal Sample

19-07-1998

To,
Nasim Strong
Ap #630-3889 Nulla. Street
Watervliet Oklahoma 70863
(437) 994-5270

Subject: (___________)

Dear Nasim Strong,

I, Pascale Patton, am writing this letter on behalf of Singhal Software Institute. Last week we had a telephonic discussion on starting on a joint software project with your software company, Digital Softek.
I’m writing this letter to seek your permission for the same. I have enclosed the details and requirements of this project in the attachment. Please have a look at them and convey your opinion on the same.

Thank you for your time and consideration.

Yours truly,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174

A final year’s project is very important as it has a profound impact on the career of a student. This letter is written to convince a professor or principal for agreeing on the project proposed by a student or a group. Here’s a sample for your reference:

Final Year Project Proposal Sample

19-09-1998

To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317
(689) 721-5145

Subject: (___________)

Dear Ivor Delgado,

I, Jordan Calderon, am writing this letter on behalf of Group 32C of the Physics class. All the groups have been asked to suggest a project and therefore I take this opportunity to explain the nature and scope of the project we have decided to work on.
My group has decided to work on a project called ‘Relative time and space'. This will be focussed on the relation between time and space and will also discuss different theories and evidence provided by astronomers and scientists over the years. Therefore, I request you to grant us permission to start working on this project.
Thank you for your time and consideration.

Yours sincerely,
Jordan Calderon
430-985 Eleifend St.
Duluth Washington 92611
(427) 930-5255

This letter can be used by students to obtain the permission of the school authorities or principal for a particular research paper or project. Here’s a sample for your reference:

Senior Project Proposal Letter

21-09-1998

To,
Zorita Anderson
1964 Facilisis Avenue
Bell Gardens Texas 87065
(126) 940-2753

Subject: (___________)

Dear Zorita Anderson,

I, Sade Higgins, am writing this letter on behalf of group V (A) of mechanical diploma class. My group is planning to put our academic knowledge to test by undertaking a project where we will build a mini robotic crane that could be operated by any smartphone. We require your permission for this project and assure you that we will follow the guidelines of our college at all times.
I’m hoping for a positive response from your end. Thank you for your time and consideration.

Yours sincerely,
Sade Higgins
Ap #287-3260 Ut St.
Wilmington OR 05182
(422) 517-6053

This letter can be used by students to convince a teacher or principal for a particular project. Here’s a sample for your perusal:

Sample School Project Proposal Letter

21-09-1998

To,
Dante Bennett
481-8762 Nulla Street
Dearborn OR 62401
(840) 987-9449

Subject: (___________)

Dear Daniel Malone,

I, Manpreet Singh, student of Class IX, am writing this letter to you on behalf of my science group. We have decided to make a science project for hydroelectric power stations.
The project will include a complete study of hydroelectricity and ways to implement it in real life. Therefore, we request you to grant us your approval for the same. I assure you that all the care and precautions will be taken by us and the project will be completed under the supervision of our parents.
I’m hoping for a positive response from your end. Thank you for giving us your precious time.

Yours sincerely,
(Your Signature)
Daniel Malone
2136 Adipiscing Av.
Lima RI 93490

This letter can be used by undergraduate students to convince their teacher or principal for a particular project. Here’s a sample for your perusal:

Undergraduate Research Proposal Sample

21-09-1998

To,
The Principal,
Ap #247-5577 Tincidunt St.
Corpus Christi WI 97020
(873) 392-8802

Subject: (___________)

Dear Daniel Malone,

I, Elmo Lopez, am writing this letter on behalf of group IV (C) of our diploma in home science class.
My group has decided to conduct a project dedicated to natural ayurvedic medicines of India for this semester. We will examine a few rare herbs and ayurvedic medicines and their practical use and impact on human health. I request you to grant us permission for the same.
The project will last for one month and we request you to grant us permission for the same. We assure that we will follow all the guidelines of the college while conducting the research work.
I’m hoping for a positive response from your end. Thank you for your time and consideration.

Yours sincerely,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

Qualitative research can be performed by university students or scientists. Therefore, they can use this letter to seek permission from their respective heads. Here’s a sample for your reference:

Qualitative Research Proposal Sample

21-09-1998

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618
(983) 632-8597

Subject: (___________)

Dear Aaron Trujillo,

I, Liberty Walton, am writing this letter on behalf of Group 3 (B) of psychology division of the final year. My group has decided to undertake qualitative research on ‘The Effect of hormones on human behavior'.
In this research, we shall focus on different hormones that regular our behavioral patterns. Our project may include some visits to psychological departments and divisions. We assure you that we will follow all the rules of our college during our visits and research work. Therefore, we request you to approve our research proposal at the earliest so that we can start working on it.

Thank you for your valuable time and consideration.

Yours sincerely,
Liberty Walton
343-6527 Purus. Avenue
Logan NV 12657
(581) 379-7573

This is a letter that can be used as a cover for a project proposal.

Simple Project Proposal Example

21-09-1998

To,
Hu Park
1429 Netus Rd.
Reedsport NY 48247
(874) 886-4174

Subject: (___________)

Dear Hu Park,

I, Cleo Best, am the head of the software development team of Cory Software Services. We had a brief telephonic conversation last night about the software project both our companies could collaborate on.
We have heard many positive things about the kind of work you are doing and therefore we feel grateful for your time and consideration. I have attached the details of the project as an attachment. Kindly go through them and let me know how you feel about it.

Yours truly,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

This letter can be used for acquiring funds for projects undertaken by NGO’s or non-profit organizations.

Sample Project Proposal for Funding

01-08-2014

To,
Ina Burt
Ap #130-1685 Ut Street
Tyler KS 73510
(410) 483-0352

Dear Ina Burt,

I, Lyle Sutton, am writing this letter on behalf of our water foundation named as ‘Jal'. Founded in 2005, we have worked to improve the groundwater level in different remote and rural parts of India.
We have started a new project named as ‘Irrigation' where we will guide the poor and underprivileged farmers to irrigate their land without natural rainfall. We will require some equipment for that and therefore I request you to provide some funds if possible.
I have enclosed the list of equipment and tools that we would require for this project. We would also appreciate if you could directly provide some of these tools to us. We have heard that your company has helped various organizations in the past and we hope that you would help us in this social cause as well.
Thank you for your precious time and valuable consideration.

Yours sincerely,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

Project Proposal Letter Template in PDF and Word (doc.) Format:

Research Project Proposal

PDF | WORD

Post Internship Thank you Letter

PDF | WORD

Engineering Project Proposal

PDF | WORD

Business Poject Proposal

PDF | WORD