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Sponsorship Letter for Event Template- Format, Sample & Example

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Sponsorship Letter for Event: Be it corporates, wedding planners, event management companies, or any other related service; events are an important part of the daily work culture. Every event has a specific objective, target an audience to cater to their needs and requirements. Organizing and managing an event requires a lot of effort and things to look after too. A successful event includes a lot of planning and micro-management that is not a single person’s job and works to complete. Arranging all the stuff and requirements for the event often requires additional funding, which comes in the form of sponsorship. A sponsor can be an individual, corporate, institute or any other place who offers money to fund or add money to make the event successful.

Now coming to how you can get sponsors for your event is something you need to know. Be it quick financial support, or a long term sponsorship for the event, having the right sponsor with you can change the outlook of the entire event planning. So, when you ask for sponsorship it is necessary to look for the right sponsor who can add value and prestige to your event. Writing a sponsorship letter for an event is the best way to reach out to sponsors and look for a positive response from them.

Sample Sponsorship Request Letter for Event

From,
Kim Fletcher
Ap #345-3847 Metus Road
Independence CO 30135
(368) 239-8275

05-05-2000

To,
Hiram Mullins
754-6427 Nunc Ave
Kennewick AL 41329

Subject: {_________________}

Dear Hiram Mullins,
I Kim Fletcher working as a ------------ (mention job title) with ----------- (mention company name) would like to connect with you for a long-term and successful association. Like every year this year also we are organizing the annual ------ (details about the event). For past ----- (mention the years) we have been organizing this event and inviting ------ (mention the audience).
As we are beginning with the planning process for this year’s event, we were shortlisting the list of sponsors who can make the event successful this year. So, we find your company to be a suitable pick for being the main sponsor for the event this year. The event will not only be a platform for corporates but for the public at large as well. So, you can hop the limelight at the event this year.
Attached to this letter is the detailed description of the event you can have a look at it and take your decision. We will be looking forward to a positive response from your end. In case of any query or clarification feel free to contact us anytime.

Yours Sincerely,
Your Signature
Kim Fletcher
Contact Details
Address

Proposal for Event Sponsorship Letter Sample

From,
Quamar Rivera
427-5827 Ac St.
Schaumburg Arkansas 84872
(605) 900-7508

05-05-2000

To,
Nehru Holmes
P.O. Box 547 4764 Sed Road
Grand Rapids CT 87323

Subject: {_________________}

Dear Nehru Holmes,

Hope you are doing great!
I Qamar Rivera would like to connect with you on the behalf of ---- (mention the company name). We are a ----- (mention about the organization) and have been in the industry for ----- (mention years) and have been associated with ---- (mention the origin of the event).
The event is a part of ----- (details about the event) and being the manager of the ---- (mention your job title) I am responsible for organizing this event and turning it into a successful program. I have heard a lot about your company and association with these kinds of events and programs. So, our company has both national and international presence in this industry and would like you to be a major sponsor this year.
Attached are the details of the event and propositions we want to offer you as a sponsor. We would like you to go through the same and discuss with us the process further and what your thoughts about the same are. In case you have any queries please feel free to contact us anytime.
We will be looking forward to hearing from you and having a long-term association with you.

Yours Sincerely,
Signature
Qamar Rivera
Address
Contact Number

Sample Letter for Sponsorship Request for an Event

From,
Merritt Watson
P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246
(622) 594-1662

07-07-2000

To,
Driscoll Leach
P.O. Box 120 2410 Odio Avenue
Pass Christian Delaware 03869

Subject: {_________________}

Dear Driscoll Leach,
Thanks for connecting with us last week. This letter is to take the discussion further for our annual event ----- (mention the name of the event).
We ---- (mention the company name) have been in the industry for ---- (mention the years) and the event is all about ------ (mention the details of the event). The event will be held on ----- (mention date) at ----- (mention location) from ----- (mention time).
As the event is organized at such a huge platform, we would need a sponsor who can make this event successful. Seeing your record and prestige in the industry, we seem you to be the perfect pick for the sponsorship of the event. Along with this letter, we are also sending you a brief about the event and propositions we will be offering you as a gratitude for the event sponsorship and promotion.
Kindly, have a look at them and let us know your feedback on the same.

Yours Sincerely,
Signature
Merritt Watson

Sample Letter Asking for Sponsorship for an Event

ABCD Company
T- 703, 1208
Alaska, USA
444-444-2222

Date – 09/09/2000

Zoya Ken
Manager
XYC Bank
T-309, 12067
Budapest, USA
223-332-8888

Subject: -----

Dear Zoya Ken,

Hope you are doing great!

We at --------- (name of the organization) are looking forward to organizing our annual event ------ (name of the event). For making the event a success, we are looking for sponsors who can make it successful and help us in reaching out to people all across the industry.
While going through your company portfolio, we found you to be a great association in this regard. The event details are listed below:

Date ----
Time ----
Location ------
Program --------
(Mention all the programs to be included in the event).
So, as a sponsor, we are giving you an opportunity to take a package of your choice and also have a look at the different propositions we are offering to our potential sponsors.
Sponsorship packages
Contribution
Benefits
Kindly, have a look at all the packages and let us know your thoughts on sponsorship of the event. We will be looking forward to hearing a positive response from your side.

Yours Sincerely,
Signature
ABC Company

Sponsorship Confirmation Letter for Event

Alex Rechal
T-308, 2344
Dallas, USA,
70001
788-678-4567

Date: DD/MM/YYYY

Sid Robin
G-809, 3499
Alaska, USA
70001
999-666-9898

Subject: ____________

Dear Sid Robin,
Please accept this letter as our confirmation for the sponsorship of the event ----- (mention the name of the event). We will be offering ------- (mention the amount) that will be used for different purposes by your organization in planning the event.
As a sponsor, I agree to pay the discussed cost of planning the event, and as invoiced to our organization. We understand that the response of the event is not a part of the sponsorship proposal.
However, the basic points that are discussed to achieve by the end of the event remain the same and the propositions offered by to our organization in terms of the planning of the event should be followed as per mentioned in your letter.
In case you have any additional points or need to change anything in the proposition please do so before we sign this letter.
Signature of person responsible to approve the sponsorship: ----------------------

Thank You

Company Name: -------------
Invoice should be Billed to: -----------
Mailing Address of the Company: ------------
Contact Details: ----------------------------
Email details: -----------------

Sponsorship Letter For Event Template in PDF and Word (doc.) Format: 

SPONSORSHIP REQUEST LETTER FOR EVENT

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SPONSORSHIP CONFIRMATION LETTER FOR EVENT

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SAMPLE LETTER FOR SPONSORSHIP REQUEST FOR AN EVENT

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PROPOSAL FOR EVENT SPONSORSHIP LETTER

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Sponsorship Letter Template For Event in PDF Format

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Sponsorship Letter Template For Event in Word Format

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Corporate Sponsorship Letter Sample – Format, Template & Example

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Sponsorship Letter For Corporate: The corporate world is full of presentations, meetings, events and annual discussions that require proper arrangements, scheduling and planning. Events are one of the most important parts of corporates. Be it an official, socially responsible or unofficial event there is a lot of planning and scheduling required to make that event successful and memorable for everyone. So, to avoid any kind of trouble or problem many corporates opt for having sponsorship to make all the arrangements perfect for the guests. Sponsoring an event mainly happen for two reasons including business marketing and the company wants to have better recognition in the industry and among the public.

However, to get sponsorship from the right place for your event is important. But, it is not an easy task to find the appropriate sponsor for your event. Yes, you need to reach out to the potential sponsors who can bring your event to success and will be beneficial for you in future. Being the event organizer, you will have to find an appropriate sponsor. One of the best ways to do that is to write a corporate sponsorship letter for event explaining the purpose and all the relevant details of your event. When it comes to writing the letter there are certain do’s and don’ts that you need to look after before you send your letter of sponsorship for the event.

How to Write Sponsorship Letter for Corporate

Sponsorship letter for corporates needs to have a clear understanding of the reason of organizing the event. The nature of the event explains why the event is being organized and what the core is of the event. According to the reason the planning, arrangement and everything are done for the event.

The next step is to find out who should be contacted while finding out the sponsors for the event. Taking out the list of sponsors will enable you to find the best possible sponsors who can make your event a big success and will also help you in making a mark among the public and also will make it successful.

While writing the letter, the tone you use matters. It does not have to be too pushy and all about you/the organization. It has to be formal and receptive of the nature of the industry that you are associated with. Adding a personal touch while writing will also help you in getting a better understanding with the sponsor you are about to reach out to.

Corporate sponsorship Letter Sample

Tarak Mehta
Superviser
Glassidoor Pvt Ltd
Florida, USA
567-896-5670
tarak@rediffmail.com

Date – 01/10/2013

Subject: {PQRST}

Dear Johnn Linkon,
I -------- (mention your name) working as a -------- (mention job title) with the ------------ (mention the company name) would like to connect with you over a discussion of our ----------- (mention about the event).

It is our annual event and like every year, we are planning to organize this event and for this year as well, we are looking out for sponsors who can make the event a huge success. For this year, we are looking for sponsors, who can help us with the funding estimating to the amount --------------- (mention the amount).

As we were going through your profile, we have seen that in the past also you have supported such events and you have a huge interest in this industry. The event will be of complete benefit for both the parties and will be of great use in getting the limelight among the public.

As you must know about the background of our company, and we are not as big as your organization, so we rely on external sponsors to help us in raising funds for the event.

Hereby, we are also enclosing the event brief and essential documents that will help you in getting some more insight about the event. In case, you have any query or doubt please feel free to contact us anytime.

We are looking forward to hearing from you soon and to have a great association with your organization.

Yours Sincerely,

Tarak Mehta
567-896-5670

Sponsorship letter for Corporate Example

To,
Robinsfruit Singoru
IT TL
Fruit Pvt Ltd
Texas, USA
234-678-9876
robinert@gmail.com

Date – 06/06/2006

Subject: {Suitable Title}

Dear Bella,
Hi! Hope you are doing great!
At ---------- (mention company name), we are glad to connect with you. I ---- (mention your name) working as ------- (mention designation) with the company since ----- (mention years) is responsible for organizing --------- (mention about the event).

The ---------- (mention event name) is all about -------- (mention the details of the event) and is associated with the social cause of ------- (mention if any). The highlight of the event is ------ (mention the key points). So, for making this event a huge success, we are looking out for sponsors who can make the event perfectly organized by sponsoring it.

Going through your profile, we had seen your interest in the similar events and you have also sponsored them in the past too. So, this year we are planning to have you as a major sponsor on board and to help us reach out to the right audience.

We are enclosing all the details and documents of the event and our company that will help you in knowing about the both in brief. In case you need any clarification, please feel free to reach out to us.

We are looking forward to hearing from you soon.

Yours Sincerely,

Robinsfruit Singoru
IT Team Lead
Fruit USA Pvt Ltd
1203 - Street, Texas, USA
234-678-9876, 6789-568-455
robinert@gmail.com

Business Sponsorship Letter

To,
Meghna Naydo
RTC Company Pvt Ltd
607, Mall Road, Canada
456-456-4444
ny@mail.com

Date – DD/MM/YYYY

Subject:[Related To Your Application]

Dear Pumniol,

I ------- (mention your name) working as --------- (mention job title) with the company ------- (mention name) would like to connect with you over a business association. We are looking out for sponsors to --------- (mention the reason).

The sponsorship will be a step forward toward a great association in the future for both the organizations. The association will help in building up the ------ (mention the benefits).

We are enclosing all the documents and brief about the association that will help you in getting insight about the deal and will enable you to take a right decision.

In case you have any query or doubt please feel free to contact us anytime.

Yours Sincerely,

Roobal John
4021- Common Street, Berut, Canada
1223-4321-564
rt@rediffmail.com

Company Sponsorship Letter Sample

To,
PP Decuise
IT Company Class Pvt Ltd
Assistance Executive
6045-12/56, Calling Road,
Alaska, USA
3232-5454-908
uiodfg@mail.com

Date – 8/3/2016

Subject: Sponsorship Letter For Company

Dear Michecl,

Hi! Hope you are doing great!

This letter is a formal invitation from the behalf of my company --------- (mention name) for associating with you over a sponsorship. We have been in the industry since ------ (mention the years).

Now, as we are growing and moving forward in a new direction, we are looking out for sponsors who will help us in creating a strong base for our new venture ------ (mention about the business). The nature of the business ---- (give a little brief).

Going through your profile, we have noticed that you are not only a large organization, but also fund companies in setting up their business dreams and proposals. So, with the intent of association with you, we are reaching out to you to become a sponsor for our venture.

We have attached all the documents that will help you in learning more about our company and the deal we are working on. In case of any doubt or query, please feel free to contact us anytime.

We are looking forward to hearing from you soon.

Yours Sincerely,

Alex Robo
1305 -G, 1 Floor, 45/32
FilmCity
LasVegas,USA
4509-0909-879

Corporate Sponsorship Letter Template in PDF & Word Format

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Sponsorship Letter for Visa Template – Format, Sample & Example

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Sponsorship Letter For Visa: Once in lifetime, everyone dreams of visiting a foreign country. The reason can be education, vacation, work leisure or any other. However, having a dream is just not enough to make it come true. You need to have all your documents at the place, your passport and visa approved and cleared. Getting your passport is still not a difficult task, but getting your visa approved is not easy for sure. You need to follow all the processes and steps to get your visa approved. One of the crucial steps to get your visa approved is a Sponsorship for Visa.

A sponsorship letter is given as a kind of guarantee/responsibility letter that can be used as a verification proof in the process of visa approval. But, one should be aware of how to write a sponsorship letter, so that it can get approved and you can visit your dream country easily.

How to write a sponsorship letter for visa

  1. The first thing you should notice while writing this letter is “The To” reference in the letter. It should be the country name or the embassy you are being referred to for the approval of the visa.
  2. Next is to clear the intention of visiting the place. You should be clear and well aware of your purpose of visit. This will be the base of getting your visa approved.
  3. You should also mention the dates of your visit so that the embassy will carry forward your case accordingly.
  4. In your letter, you will also have to write about where you reside and where you work with. These details will work as verification proof in the process of getting your visa approved.

Sponsorship Letter for Visa Samples with Examples

Sponsorship Letter for Visa Application Sample

From,
Anne Beasley
987-4223 Urna St.
Savannah Illinois 85794
(145) 987-4962
xyz12@gmail.com

02-08-2018

To,
Griffith Daniels
6818 Eget St.
Tacoma AL 92508

Subject: (***********************)

Dear Griffith Daniels,

This letter is written to introduce myself Anne Beasley lives in ------ (place name), a citizen of ----- living in ----- (country). This letter is written to support the application of ------ (name of the applicant). I know the applicant from ------- (number of years) and is ---- (mention the relation).
I am visiting the country because ------ (mention the reason) to be with my ----- (mention the name of the person you are visiting) residing in ---- (country name) and working with ---- (organization name). He/she has been in the country from ---- (mention the years). During my visit, I will be staying with them from ------ to ------ (mention the dates).
I would also like to bring to your notice that all the required documents are attached to this letter. Kindly do the needful.

Kind Regards
Anne Beasley
[Address]
[Contact Details]
[Signature]

Financial Sponsorship Letter for Visa

From,
Madeline Gregory
977-4841 Ut Ave
Walla Walla Michigan 82776
(304) 506-6314
xyz12@gmail.com

02-08-2018

To,
Xyla Cash
969-1762 Tincidunt Rd.
Boise CT 35282

Subject: (***********************)

Dear Xyla Cash,

I Madeline Gregory living in ---- (location) is writing this letter to verify that I can support financially ----- (name of the applicant) for ------- (mention the purpose).  All the documents required to verify that I am capable of financially supporting XYZ during their entire course completion. I have adequate funds to support him/her in pursuing the course without any hindrance.
In case you have any queries or doubts related to the documents or my relationship with the applicant, please feel free to contact me anytime.

Yours Truly,
Original Signature of the Sponsor
Madeline Gregory

Sponsorship Letter for Visa from Father

From,
David Mathews
1011 Malesuada Road
Moscow Kentucky 77382
(357) 616-5411
xyz12@gmail.com

02-08-2018

To,
Hedley Ingram
737-2580 At Street
Independence Texas 87535

Subject: (***********************)

Dear Hedley Ingram,

I David Mathews residing in ------------- (country name) with passport number ------- would like to inform in writing that I would like to support my daughter ---- (her name) in her ongoing visa application process.
She is ----- (working/studying) and will be visiting me for ---- (mention the purpose). The duration of her visit will be from ----- to ------ (mention dates).
Below are some of the additional details of the trip:
Details of the Trip
Details of the places to be visited during the trip
I am also attaching the documents required for verification of the process.
In case you have any questions please feel free to contact me. I would also request you to please consider the application of --------.

Yours Sincerely,
(Your Original Signature)
David Mathews

Sponsorship Letter for Schengen Visa

From,
Raymond Levy
Ap #643-7006 Risus St.
Beaumont New Mexico 73585
(715) 912-6931
xyz12@gmail.com

02-08-2000

To,
Malcolm Long
9291 Proin Road
Lake Charles Maine 11292

Subject: (***********************)

Dear Malcolm Long,

I Malcolm Long, associated with ------- (organization name), located at ----- (address), certifies that ------- (name of the applicant) with passport number ----- is an employee of the company.
This letter is to inform you that the trip is -------------- (official/unofficial) and the purpose of this trip is -------------- (mention the reason) and will be on the tour from ------ to ------- (Date).
The location of the official meeting is --------- and the complete tour of ----- (him/her) is planned by the company and will be booked in advance.
We are also sending you the required documents to complete the process of verification for the visa application. You can contact us anytime, in case you have any doubt.

Yours Sincerely,

(Your Signature)
Raymond Levy

Letter of Sponsorship for Student Visa

From,
Raymond Levy
Ap #643-7006 Risus St.
Beaumont New Mexico 73585
(715) 912-6931
xyz12@gmail.com

02-08-2000

To,
Malcolm Long
9291 Proin Road
Lake Charles Maine 11292

Subject: (***********************)

Dear Malcolm Long,

Respected Sir/Ma’am,
I Raymond Levy am writing this letter to ----- (the reason for writing). Currently, I am living in ----- (location) and citizen of ----- (name of the country).
Through this letter, I want to inform you about the sponsorship letter of the ----- (Name of student) who will be ---- (studying/working) in and live in ----- (country name). I take the complete responsibility of sponsoring ---- (name of the student) during the entire duration of the program. I also verify that I will be funding the entire education amounting to be ------- (fees). The funding will include the complete coverage of all the expenses of ABC during the course.

Yours Sincerely,
(Signature)
Raymond Levy
Address
Contact details

Sponsorship Letter for Visa UK

From,
Harrison Mcguire
574-8633 Arcu Street
San Fernando ID 77373
(861) 546-5032
xyz12@gmail.com

02-08-2000

To,
Sonya Jordan
Ap #443-336 Ullamcorper. Street
Visalia VA 54886

Subject: (***********************)

Dear Sonya Jordan,

Application for Family Visitor visa: [Name of family member]

I Harrison Mcguire writing this letter for my ----- (name of the family member) to come and visit me in UK. He/she is visiting UK ------ (mention the purpose) and will be staying with me from ------ to ------ (date). I am sending this letter as an invitation to my ------- (name of the family member).
I also want to tell you about my position ---- (mention your occupation) at ------ (company name) located in -------- (mention location). I have been living in the UK from ----- (mention years) and my citizen status is ------ (mention your status).
I live in ---- (mention location) in a ---- (mention house/apartment) which is rented and all the rents are paid duly. All the processes and documents are cleared and also I have permission from my landlord of the stay.
All the documents are attached in the letter for the complete verification. If you have any further doubt or need any clarification please feel free to contact me anytime.

Yours sincerely
Signature
Harrison Mcguire
Address
Contact details

Sponsorship Letter for Indian Visa

From,
Castor Richardson
P.O. Box 902 3472 Ullamcorper Street
Lynchburg DC 29738
(268) 442-2428
xyz12@gmail.com

02-09-2000

To,
Chester Bennett
3476 Aliquet. Ave
Minot AZ 95302

Subject: (***********************)

Dear Sonya Jordan,

I Chester Bennett, s/o, d/o, w/o -------- (mention name) hereby certify that my nationality is ------ (mention the nationality) and have been residing here from ----- (mention the years). My relationship with the ----- (mention the name) is ----- (mention the relationship).
I ------ hereby declare that I am taking the complete sponsorship of the ------ (mention the name). He/she will be staying with me at ---- (mention the address) and I will be taking the complete responsibility of every requirement during their stay.
All the documents required are attached to this letter and hence I will give full cooperation in completing the process. You can contact me for any further clarification.

Yours Sincerely,
Castor Richardson
Signature

Sponsorship Letter for USA Visa

From,
Castor Richardson
P.O. Box 902 3472 Ullamcorper Street
Lynchburg DC 29738
(268) 442-2428
xyz12@gmail.com

02-09-2000

To,
Chester Bennett
3476 Aliquet. Ave
Minot AZ 95302

Subject: (***********************)

Dear Sonya Jordan,

I Castor Richardson working as ----- (mention occupation) at ------ (company name), located at ------ (mention the location) and my yearly earning is ------ (mention your earning).
Through this letter, I would like to inform you that I would like to invite ------ (Mr/Ms) to visit ---- (mention the company name) to spend their vacations with me. He/She will be staying with me in my apartment for the entire duration of the stay.
All the requirements and responsibilities of the visitor will be duly filled by me during their stay. Their food, clothes and everything will be fulfilled by me. We will also visit ---- (mention the name of the places) and you will love to experience new cultures and experiences.
With this mail, I am also attaching the documents to support the entire visa process.
I would request you to please consider the application and grant visa to ---- (mention the name). If you have any questions regarding any stage of the process, please feel free to contact me.

Yours Sincerely,
Castor Richardson

Employment Verification Letter for visa Sponsorship

From,
Bertha Riggs
P.O. Box 206 6639 In St.
Easthampton TN 31626
xyz12@gmail.com
(832) 109-0213

02-09-2000

To,
Wallace Ross
313 Pellentesque Ave
Villa Park Hawaii 43526

Subject: (***********************)

Dear Sonya Jordan,

I Bertha Riggs writing this letter to inform you about the verification of the employment status. I am working at ---- (mention the company name) located in ----- (mention the location) and posited at ---- (mention the title of the profile).
The yearly compensation according to the company rules and regulations is ----- (mention your annual salary) and I am working at ---- (company name) from ----- to ----- (mention the dates).
All the documents for the verification are attached with this mail and you can also contact me for any further clarification or clearance.

Yours sincerely,
Bertha Riggs
Company name
Company address

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Sponsorship Letter for Visa

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15+ Free Sponsorship Letter Template – Format, Sample & Example

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Sponsorship Letter: There are some projects or educational courses that demand special funding options and sponsorship that can only be given by a professional or expert.  They can be someone’s dream or program designed for the benefit of society, which means that they hold importance and thus needs adequate funding. But, then comes the big question that from where and how to get the right to fund you? This is something that many people fail to achieve because of incomplete and inadequate knowledge. However, not many people know the best way of getting funding/sponsorship is to write a formal and well-researched letter.

Understanding a letter for sponsorship is important in order to write an effective one. There are many types of letters of sponsorship, but writing the one according to your needs and requirement is important. Knowing about the different ways of writing a letter and having samples and formats with you will help you in forming an impressive letter.

Sponsorship Letter Format

(Name of sender)
Address

Date

(Name of the receiver)
Address

Subject:

Dear ABC,
I, —— (mention name), would like to introduce myself, working ——- (mention your position), at —- (organization/institution name) has been associated with —— (mention the reason of sponsorship) from past —– (mention years). With the upcoming and new —- (mention the reason) is hugely dependent on getting the right sponsorship and at the earliest.

This year is special for us because we have researched well upon getting sponsors, and we are more than glad to mention that you are one of the sponsors we are looking forward to have this year. The program has not only to face value for both the organizations, but also has a social responsibility and positive public response associated with it.

Through writing this email, we would like to welcome you to the team and also attaching a proposal for you to review and share your views on it. In case you have any doubts related to the program or sponsorship process, please feel free to contact us anytime. We will be following up with you for the next steps through mail or a meeting in person, as it suits you the best.

We would like to thank you for taking out the time to being in touch with us and associated with us.

Yours Sincerely,

(Your Name)
Position Title
Contact Details

Asking for sponsorship is not an easy task, especially when you are asking for it for the first time. You should clearly know about the dos’ and don’ts that are needed to be used in the letter. Points like the sender’s address, date, inside address, salutation and many more are important aspects of writing the letter. There are many more things that you should know before writing this letter.

How to Write a Sponsorship Letter

  1. The first and foremost paragraph of the letter means to catch the attention of the receiver towards the subject of the letter. This means that you need to make the receiver understand the importance of the subject and why they should fund the initiative you are working on. You also need to tell them your reason for working on that initiative.
  2. The second paragraph of the letter emphasis the benefits that both parties would get once they come together to work on this project. The receiver should be completely well-informed and satisfied with the points mentioned in your letter once they agree with you. In this paragraph, you can also state the background of your work, projects and what both the parties will gain out of the project. This will make them understand the important list of reasons in knowing your need for contacting them and how it will make the partnership ideal. You also need to list out the reasons for the final details of the project and explain the process of working with the sponsors.
  3. The final paragraph is basically the conclusion where you end the letter and let your prospect sponsor know about the call you want to take with them and the way forward. You can also leave your contact details and let the sponsor reach out to you as and when they would require. You can also leave a follow-up time or date, so they can take their decision till that time. You can close off the letter with a professional salutation such as “Kind regards” or “Yours sincerely”.

Below are some tips to write a letter.

  1. Once you are clear with the idea and the objective, you can root out for the list of sponsors that you would want to sponsor this program. The list should be well-researched and before you write the letter, you should be well aware of who you are contacting, and the credibility of the team they have. Following this step is essential because you simply reduce the risk of getting into a false trap.
  2. While explaining your project it is important to have a little personal touch added to the tone you are writing. This will enable the potential sponsor to connect with you and look at the proposal from your point of view. This will help both parties to reach to a common point.
  3. Though it is clear through this letter that it is your need to have the project sponsored, you do not have to be pushy in asking for sponsorship and keep the tone of the personal yet firm. A friendly way of writing and explaining your project will be the best way to reach out to them.

Sample Sponsorship Letter Example

Sample 1: Letter of Sponsorship for Student

15-09-2009

To,
Keefe Sellers
347-7666 Iaculis St.
Woodruff SC 49854
(468) 353-2641

Subject: (____________)

Dear Keefe Sellers

I, Joan Romero am writing this letter as a representative of ------ (school name) located at ------- (address) has ----- (years) of serving in the education industry.
Being in the industry for so many years, now we are looking forward to ----- (add the reason for funding). While looking out for sponsors, we got to know about you and it will be our pleasure to have you as a sponsor in the upcoming financial year.
To complete the process of sponsorship we are organizing a fundraising event on ----  (DD/MM/YYYY) at a---- location. You and your team are cordially invited to be a part of this event.
We would also like to tell you that by having a sponsor like you, we would want the children at school to have the best of the facilities available with them in every part.
We would be looking forward to your presence at the vent and for a positive and long association with you.

Yours sincerely,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253
(248) 675-4007

Sample 2: Nonprofit Sponsorship Letter

Organization/Institution Letterhead

15-09-2009

To,
Keefe Sellers
347-7666 Iaculis St.
Woodruff SC 49854
(468) 353-2641

Subject: (____________)

Dear Keefe Sellers

The letter is to connect with you on behalf of ----- (organization/institution) can achieve its annual goal with a roundup of donation/funding. Serving people at large will only be possible with the help of donation.
The nature of our organization works closely with an organization like yours’. So, we are looking to associate with you as a donor towards the cause we are working for and help those in the need. It will help both of us in being a part of society at large.
We hope that you will support us in our endeavor and would like to thank you in advance.

Yours Sincerely,
Melvin Porter
P.O. Box 132 1599 Curabitur Rd.
Bandera South Dakota 45149
(959) 119-8364

Contact Details

Sample 3: Pageant Sponsorship Letter

To,
Hedy Greene
Ap #696-3279 Viverra. Avenue
Latrobe DE 38100
(608) 265-2215

Subject: (____________)

Dear Hedy Greene,

I Aaron Hawkins associated with ------ (name of the organization) is glad to connect with you and inform you about the beauty pageant being held this year. Unlike other pageants and contests, ours is not a typical beauty show where you just have models dolled up. The pageant will have the models to be aware of all the current affairs and in-depth knowledge of political, social and economic updates. There is competition at every level and the contestants are also known to be associated with a social issue.
We are an independent organization and are not partnered with any other body. So, we are looking for sponsors who can take this pageant to another level and make the dream of a model reality.
We are looking for a positive response from your team and hoping for a great show this year.

Yours Sincerely,
Aaron Hawkins
5587 Nunc. Avenue
Erie Rhode Island 24975
(660) 663-4518

Sample 4: Team Sponsorship Letter

To,
Ina Moran
P.O. Box 929 4189 Nunc Road
Lebanon KY 69409
(389) 737-2852

Subject: (____________)

Dear Ina Moran,

This letter is to inform you about our ------ (team name) that has been known in the field ------ (mention the field) for so many ----- (mention years).
We find you the right fit for sponsoring our team as you have a keen interest in the community we are associated with and you can expand your market as well. The team we have consists of ---- (number of players), and we are competing against ----- (team name). Associating with our team will also enable you to be in the eyes of the public and gain followers.

Following is our proposal for the sponsor of this year:
The logo of the company on the team outfit.
Invite to be a part of the game.
Thank you email among our internal family.
Updates and mention on our social media channels.
Thank you card and picture with our team.
Being a known name in the market, we hope that you would love to explore this new opportunity. We would like to thank you for supporting us.

Thank you,

Your Signature
Lawrence Moreno
935-9940 Tortor. Street
Santa Rosa MN 98804
(684) 579-1879

Sample 5: Sponsorship Letter for Donations

18-04-2019

To,
Nyssa Vazquez
511-5762 At Rd.
Chelsea MI 67708
(947) 278-5929

Subject: (___________)

Dear Nyssa Vazquez,

I Hiroko Potter associated with ------- (organization/institution) is looking forward to having sponsors who can make the ------- (project/course) a success. The amount you will donate will help me/us in completing the dream we have as a community together. Also, coming together will help both the parties in achieving the goal of social upliftment.
In case you have any doubt about the project/process of sponsorship please feel free to contact us anytime. Looking forward to a positive response and I would like to thank you for your support and cooperation.

Yours Sincerely,
Hiroko Potter
P.O. Box 887 2508 Dolor. Av.
Muskegon KY 12482
(314) 244-6306

Sample 6: Immigration Sponsorship Letter

18-04-2019

To,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

Subject: (___________)

Dear Forrest Ray,

This letter is to inform you about the reference letter of immigration for my close friend (Name of referred person) who has applied to visit (name of the country).
Through this letter, I (Your name) am referring to you (mention name of the referee) and have known him for ----- (mention number of years) and was associated with him/her while ----- (working/living) at ----- (name of the place). I found him/her to be completely hard-working & honest in his/her projects and meet and greet everyone with complete good faith and respect.

So, I would request you to please consider his/her application and let’s take this process further.

Yours Sincerely,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

Contact information

Sample 7: Fundraising Sponsorship Letter

18-04-2019

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096
(492) 709-6392

Subject: (___________)

Dear Calista Wise,

This letter is written to inform you about the ----- (name of the organization) has been working in the ------- (industry name) and serving the industry for the last ------ (number of years). The letter is written to inform you about the ----- (reason of asking for funds). While doing some research we came across your organization and the work you have been associated with. Coming together will help us both in creating a great social presence and helping the society at large as well.
Your support toward the cause and problem we are facing will be appreciated and supported in every way. In case you are facing any problem or issue, please feel free to contact us anytime.
Thank you for your time and we are looking forward in having a long association with you.

Thank you,

Yours Sincerely,
Theodore Lowe
Ap #867-859 Sit Rd.
Azusa New York 39531
(793) 151-6230

Sample 8: Solicitation Letter for Sponsorship

18-04-2019

To,
Celeste Slater
606-3727 Ullamcorper. Street
Roseville NH 11523
(786) 713-8616

Subject: (___________)

Dear Celeste Slater,

I Iris Watson, would like to introduce myself as a representative of ----- (organization name), and like all the years, this year also we are coming up with ---- (reason of sponsorship).
We have been organizing this (reason of sponsorship) from ----- (number of years). The project is associated with the overall social enhancement and will help the public at large. While looking over your past records, we found out that you have similar interests and have been supporting causes like these in the past as well.
The benefits of sponsorship are:

  • You will be mentioned as the main sponsor in all the promotional briefings.
  • (Mention several other reasons like these to get the confidence of the sponsor).

In case of any doubt or query, please feel free to contact us anytime.
We would like to thank you and appreciate your support for the cause.

Yours sincerely,
Iris Watson
P.O. Box 283 8562 Fusce Rd.
Frederick Nebraska 20620
(372) 587-2335

Sample 9: Cheer leading Sponsorship Letter

Sender’s name

Address

Contact details

Date (DD/MM/YYYY)

Receiver’s name

Address

Contact Details

Dear -----,

Subject -----------------

This letter is to introduce you about our ----- (team name) which is associated with our institution -----(university name) and is also one of the best teams in the ----(mention the area).

With immense proud, we would like to tell you that like all the past years, this year also we are participating in the -------- (champion name) and would like you to be as the cheerleader of the team. We have heard a lot about your past performances and it would be our pleasure to have you as the cheerleader.

We are looking forward to hear from you soon on our proposal.

Yours Truly,

Your Name

Sample 10: Church Sponsorship Letter

Name of the Sender

Address

Contact Details

Date (DD/MM/YYYY)

Name of the Reciever

Address

Contact Details

Dear -----,

Subject -----------------

----- (mention the area) is one of the most respected and decent area of the town. The families residing here are not only well-respected, but also have complete faith and believe in God. I (Mention your name) being associated with the committee of this area would like to bring to your notice that we would like to construct and have a church in the area.

We have heard about you and your esteemed organization that have been associated with sponsoring and funding churches and institutions. So, we would request you to help in establishing a church in our area as well and would like to have you as a sponsor.

In case of any further details, please feel free to contact us. We would be looking forward to associate with you for this pious deed.

Yours Sincerely,

Your Name

Sample 11: Sponsorship Agreement Letter

DATE: 12-12-2015
BETWEEN: Tamara Howe (Sponsor)
Keegan Blair (Sponsee)

Hi,

I would like to inform you on behalf of the organization that this letter is a formal notice stating the terms of the agreement between both the parties to complete the process of sponsorship.
We are associating with you to ----- (project name) and have been coming on the following terms and condition of the sponsorship.

TERMS OF AGREEMENT:

1.(Mention all the terms of the agreement)

Signed:
__________________________ __________________________

The sponsor The sponsee
__________________________ __________________________

Title Title
__________________________ __________________________

Date
Please feel free to contact us for any further details and enquiry.

Yours Sincerely,
Your Name

Sample 12: Wedding Sponsorship Letter

From,
Tamara Howe
3415 Lobortis. Avenue
Rocky Mount WA 48580

19-12-2017

To,
Keegan Blair
Ap #761-2515 Egestas. Rd.
Manitowoc TN 07528
(577) 333-6244

Subject: (______________)

Dear Keegan Blair,

With great happiness and pleasure, I would like to bring to your notice about my wedding on ----- (Date) at (----). I would like to invite you as a sponsor at my wedding. With your cooperation and support, I would be able to make this day as a great event and memorable moment for me and all my friends and family.
I would also like to inform you that many esteemed personalities will be a part of this wedding and hence, I want to make it as a grand celebration and one that can be remembered for years.

So, I am looking forward to hear a positive response from your end soon.

Sincerely,
Tamara Howe

Sample 13: Fishing Sponsorship Letter

From,
Keaton Underwood
Ap #636-8082 Arcu Avenue
Thiensville Maryland 19587
(564) 908-6970

19-12-2017

To,
Nasim Strong
Ap #630-3889 Nulla. Street
Watervliet Oklahoma 70863
(437) 994-5270

Subject: (______________)

Dear Nasim Strong,

I Keaton Underwood, would like to introduce myself (tell about yourself) and have been living at ---- (mention location). Around so many years I have been associated with fishing and have been dealing in organizing events and competitions.
This year also I am looking forward to (mention the reason) and I am looking for sponsors who can help me make this event a great success. So, I would like you to be a sponsor with us and help us in making this event a great success.
We have come to know about your keen interest in fishing and would like to extend it through this event and gain you social exposure as well.
In case you have any doubt, please feel free to contact us anytime. We are looking forward to having a great association with you.

Yours Sincerely,
(Your Signature)
Keaton Underwood

Sample 14: Dance Sponsorship Letter

From,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174

19-12-2017

To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317
(689) 721-5145

Subject: (______________)

Dear Ivor Delgado,

Through this letter, I (mention your name) would like to introduce myself as a professional dancer who has learning dance from ----(mention years) at ---- (mention institute). Now, I would like to establish myself ---- (mention the reason). To fulfill my dream, I am looking for a sponsor who not only has a keen interest in dancing but would also help me in getting established.
With your esteemed organization, I would have this great opportunity to be known as a ---- (mention your dream).
I would be looking forward to hearing a positive response from your end.

Yours Sincerely
(Your Signature)
Pascale Patton

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