Authorization Letters are, as the name suggests, letters written to give someone else, the authority to take certain actions on your behalf. These actions can be legal, medical or financial in nature. An authorization gives the other person authorized to enter into a legally binding contract on your behalf. Thus, it needs to be extremely carefully evaluated whether you really need to give this authorization and are you giving it to the right person.
In the busy routine of your daily life, there may be a thousand things you are trying to do, which need your personal attention and presence. But, as we all know, it is not possible to be present everywhere, all the time. This is exactly where a letter of authorization can be your savior!
If used discreetly and for the right reasons, authorization can make life a lot easier for busy professionals. Let us look at how to write them properly.
Circumstances and reality go hand-in-hand in life. There are certain situations where you have to be available at a certain place and another place also demands your attention, but you cannot be present at both the places at the same time. It becomes all the more important if there are certain documents or emergency case that needs you to be present before the authorities, so in this case what you can do is send someone on your behalf and get the process completed. But, when it comes to authorities and legal bodies, you need to have proper permission to send that person on your behalf and get the proper consent. This is the formal way of making sure that you are free of all the legalities and formalities that may become a problem in getting the person the required documents than get in any kind of trouble because of your absence.
The best way to do this is to write authorization to the authority that will be a formal document with the reason stating that why you will not be present to collect the documents. The letter will also explain in detail why it is important to collect the documents on time and date mentioned by the authorities. There is a proper format and terms that you should know while writing this letter as it will help you in telling about your concern in a formal yet informative way.
So, let’s have a look at the sample that will give you some insights about the do’s and don’ts of writing this letter.
Now, let’s have a look at the tips of writing the letter effectively:
This letter is mostly used for official or business purposes. Specifically, a person of authority uses this letter to give someone the authority to make purpose complete and successful. Here are some guidelines outlined to write this letter.
- The first and most crucial aspect is to use the correct tone while writing, so that the letter explains your message clearly. As it is an official letter it should be kept formal and direct to deliver the message appropriately.
- It is also important to keep the letter short, brief and straight to the point, so that the reader does not thinks that they have to invest a lot of their time while reading it. Sometimes, long letters or stories can make the reader bored of reading the letter.
- So, you are keeping it short, but then most importantly, you should mention about the person who will be given authorization on your behalf. Also give detailed information about the relation this person has with you.
- You also need to specify about the person giving out the authorization and explaining in detail the reason of giving out the authorization.
- While mentioning all the details, make sure that you give out the duration of authorization and also the dates the authorization begins.
So, keep these points in mind while writing the letter and use the tips for an effective response.
Date – 16 May, 3089
I ———- (mention your name) residing in ——- (mention the place) wants to connect with you regarding ——— (mention the reason of writing this letter).
This is a formal notice that this letter is to specify about the authorization of ——– (mention the name of the person). The person is authorized to act on my behalf to ——— (mention the role).
I am also enclosing verification documents that will enable you to verify the identity of the person. We will be awaiting your response on the approval of the authorization and the person will be available on the date mentioned to complete the process successfully.
Authorization Letter Sample
Idaho, USA -556677
(+234) - 890-098-9876
Date: May 8, 2017
Dear Manni Sir,
This letter is to inform you that we Juty Gyupo, hereby authorize Priya Sharma to be our representative in our absence and any deed conducted during this time by ----------- (name of person authorized) to act on our behalf same as we would have performed the duties.
The letter of authorization is valid until you get a notice from ---------- (organization name) takes the decision to end the authorization. We are also attaching the documents that will work as a proof of identity of the authorized person.
Thanking you for your cooperation and support.
Example of Authorization Letter
Las Vegas, USA,
Date: 5 March, 2017
To Whomsoever it May Concern
I ---------- (mention your name) authorize (mention the party name) and their agents/appointed personnel to (mention the reason of authorization).
The letter is a formal notice to authorize and give permission to --------- (mention the name) and authorize the party with complete authority and rights to complete the process in my absence successfully.
Hereby, I am also attaching the documents that will act as a proof of identity of the person authorized that will help you in completing the process.
Authorization Letter Sample for Bank
Branch - Delhi,
55/9, BaclolPur, Delhi,
Date: 20 Aug, 2078
Subject: Letter For Authorization
The letter is written to inform you about that I ------ (mention your name) holds account --------- (mention the number) in your brank with branch ----- (mention the branch name) has applied for ------ (mention the reason of writing the letter).
Now, as I want to take steps in the process, I am authorizing ------ (mention the name of the party) to act as my representative on my behalf to complete the process. He/she will come and discuss the matter with you further on ----- (mention the date) at ------ (mention the location). You can explain them the complete process and will let you know what needs to be done on my behalf. I am giving them the complete authorization to act on my behalf and take the right decision in the matter further and complete the process as soon as possible.
I am also attaching the verification documents of the authorized person, so that there is no point left undisclosed between all the parties. In case you have any query or doubt, please feel free to contact me anytime.
Sample of Authorization Letter for Claiming
To Whom It May Concern
I, Rinio Desuio, hereby authorize BJP to collect from (organization or individual to transact from) the following (money, ID, Passport, package, or salary). As I won’t be able to come and collect the document as I will be out of town due to some personals I am confirming this act of authorization through this letter.
I hereby authorize (name of the party) ……. to act on in my absence and perform all the necessary transaction required to complete the process ………. (Mention the amount/document name). I am also attaching the documents for verification that will help you in taking the next steps in the process.
-------- (The party) is not allowed to use the received ……. to any use other than mentioned in the letter. They can only act as a representative to collect the document required and cannot take any decision on my behalf. This letter is a confirmation of giving permission to collect the documents on my behalf. They are permitted to collect the ……… while residing at ……… from ……. (Date) to ………
Sample Letter of Authorization To Represent
Date – 30 June 2089
Abu dhabi, UAE
Subject: Authorization Letter
I/We Meghnna Naydu, in the industry ----------- (mention the industry) located at ------------------- (mention the location) would like to authorize ---------- (mention the name) to ------- (mention the reason of the authorization).
He/she will represent me/us in the -------- (mention about the reason) and have full authorization in completing the process successfully. However, they are authorized with the date effective from the letter you receive and shall be the person of authority until you receive the notice further from our side. They cannot take any decision on the behalf of the organization and they are only authorized to act on the steps mention in this letter.
I am also attaching verification documents of the identity that will help you to complete the process. In case of any query please feel free to contact us/me anytime.
I/we would like to thank you for the complete support and cooperation.
Sample Letter of Authorization to Act on Behalf
Date: Dec 10, 2018
56/97, Bhagpat Zila,
I, am Nupur Joshi, hereby authorize my Brother, Arif Joshi, to conduct all activities regarding my properties and fill the forms and sign all the documents on my behalf. Through this letter in writing, I am granting the permission to Arif Joshi to come at your office on 15 Dec and collect the documents for identification purposes.
This letter of authorization will be in effect from 10 Dec , to 25 Dec. As per our discussion in the letter, you can give the ----------- (party name) the complete authority to come and visit the place in my absence and complete all the formalities and responsibilities that were to be completed by me. If you have any question, feel free to contact me on ------------- (contact details) for any further clarification needed.
Authorization Letter Sample for NSO
Date: May 7, 2056
Balcony Gate, MP
To whom it may concern,
Hope you are doing great!
I ------ (mention your name) residing at ------ (mention the location) with the nationality ------- hereby authorize ------- (mention the name of the party) to claim a copy of my authenticated NSO Birth Certificate as well as my --------- (mention the name of the relation) birth certificate.
As I won’t be able to come and collect the certificate myself, I will be out of town due to some official purpose, so my ------ (mention the name authorized) will come in my absence to collect the certificates at your office located in ------------- (mention the location).
I am also attaching the documents of verification which include:
List of documents of proof
These documents will act as verification that the person is related to me and authorized by me to collect the documents in my absence. The authorization is effective from ------ to ------ (mention the dates) and until any further notice there shall be no action that should be taken by ------------------- (mention the name) on my behalf.
In case you have any query or doubt, please feel free to contact me anytime.
I would also like to thank you for your support and cooperation.
Authorization Letter Template in PDF & Word Format
Authorization Letter Template in PDF Format
Authorization Letter Template in WORD [Doc.] Format
So, these were some of the samples of authorization letter format that will help you in writing the letter in any of the above related case with your situation. These samples will help you in reaching out to the authorities in a formal and effective way and will also explain in detail the reason of the authorization and how imprudent the decision was for you to take at the moment. Also, do not forget to mention the dates, location, name and details of both parties along with the reason of the authorization to get a quick response from the other and to get the process of authorization competed successfully.