Authorization Letter Templates are, as the name suggests, letters written to give someone else, the authority to take certain actions on your behalf. These actions can be legal, medical or financial in nature. An authorization gives the other person authorized to enter into a legally binding contract on your behalf. Thus, it needs to be extremely carefully evaluated whether you really need to give this authorization and are you giving it to the right person.
Circumstances and reality go hand-in-hand in life. There are certain situations where you have to be available at a certain place and another place also demands your attention, but you cannot be present at both the places at the same time. It becomes all the more important if there are certain documents or emergency case that needs you to be present before the authorities, so in this case what you can do is send someone on your behalf and get the process completed. But, when it comes to authorities and legal bodies, you need to have proper permission to send that person on your behalf and get the proper consent. This is the formal way of making sure that you are free of all the legalities and formalities that may become a problem in getting the person the required documents than get in any kind of trouble because of your absence.
The best way to do this is to write authorization to the authority that will be a formal document with the reason stating that why you will not be present to collect the documents. The letter will also explain in detail why it is important to collect the documents on time and date mentioned by the authorities. There is a proper format and terms that you should know while writing this letter as it will help you in telling about your concern in a formal yet informative way.
So, let’s have a look at the sample that will give you some insights about the do’s and don’ts of writing this letter.
Now, let’s have a look at the tips of writing the letter effectively:
This letter is mostly used for official or business purposes. Specifically, a person of authority uses this letter to give someone the authority to make purpose complete and successful. Here are some guidelines outlined to write this letter.
- The first and most crucial aspect is to use the correct tone while writing, so that the letter explains your message clearly. As it is an official letter it should be kept formal and direct to deliver the message appropriately.
- It is also important to keep the letter short, brief and straight to the point, so that the reader does not thinks that they have to invest a lot of their time while reading it. Sometimes, long letters or stories can make the reader bored of reading the letter.
- So, you are keeping it short, but then most importantly, you should mention about the person who will be given authorization on your behalf. Also give detailed information about the relation this person has with you.
- You also need to specify about the person giving out the authorization and explaining in detail the reason of giving out the authorization.
- While mentioning all the details, make sure that you give out the duration of authorization and also the dates the authorization begins.
So, keep these points in mind while writing the letter and use the tips for an effective response.
Date – 16 May, 3089
Canada
(Panam/Pnama City/234678)
Dear,
I ———- (mention your name) residing in ——- (mention the place) wants to connect with you regarding ——— (mention the reason of writing this letter).
This is a formal notice that this letter is to specify about the authorization of ——– (mention the name of the person). The person is authorized to act on my behalf to ——— (mention the role).
I am also enclosing verification documents that will enable you to verify the identity of the person. We will be awaiting your response on the approval of the authorization and the person will be available on the date mentioned to complete the process successfully.
Yours sincerely,
Your name
Authorization Letter Template in PDF & Word Format
Authorization Letter Template in PDF Format
Authorization Letter Template in WORD [Doc.] Format
So, these were some of the samples of authorization letter format that will help you in writing the letter in any of the above related case with your situation. These samples will help you in reaching out to the authorities in a formal and effective way and will also explain in detail the reason of the authorization and how imprudent the decision was for you to take at the moment. Also, do not forget to mention the dates, location, name and details of both parties along with the reason of the authorization to get a quick response from the other and to get the process of authorization competed successfully.