Authorization Letter Template to Claim – Format Sample & Example

Authorization Letter to Claim: Every once in a while there comes a situation when you find to be something wrong in the product/service that you have purchased/taken. However, in your daily hectic schedule, you do not get much time to invest in getting the product/service rectified. And, letting time go from your hand is something you do not want to do because ultimately it will make you lose the usability of the product that you use. The daily errands may put a halt in getting your personal documents, school records, medical records, passport, and other necessary documents. But, there are situations when you need all these documents in an emergency and you are unable to get them. So in such cases, you need someone to act on your behalf and with the support of a letter of authorization to get all those documents.

The letter will address your need to get the document and the authority with which you can have it. The letter must be written in a way that it not only solves your purpose but also enable you to get the required documents in your absence in a smooth and easy way.

Format of Authorization Letter to Claim

[Yash Singhal] Name
[New Delhi] Address
(Including Country, State, and Zip)
[333-222-1111] Contact details

Date (21/1/2015)

[Pooja Singh] Name of the person the letter is referred to
[Bangalore] Address
(Including City, State, and Zip)
[666-234-4352] Contact details

Dear Mr/Ms/Mrs,

Subject:(--------------------)

To whom it may concern,
The letter is a formal notice written on my behalf (mention your name), is giving the complete authority to (name of the third party person) to get from (organization or individual to transact from) the following (document, money, passport, Id, package or salary). I am requesting he/she to go on my behalf as I won’t be able to be present at the mentioned date because of some personal reasons.
I —– (mention your name), give complete authority to ——– (third party complete name) visit your office in my absence and fulfill all the responsibilities/duties/requirements to get the process completed. —— (Mention name of the third party) will submit all the proofs/documents to get the process of verification completed (Passport/Id). Through this letter, I am also giving the —– (mention 3rd party’s name) the permission to receive the —— (requested item). I also agree to the point that the —– (3rd party) is not to be held responsible for any kind of loss in terms of documents/items happen during the process/procedure.
I would also like to bring to notice that the 3rd party (mention name) will not use the document/item as written in the letter and he/she also does not have the power to make any decision on my behalf and without my consent. The —- (mention organization) cannot also give any written consent to the 3rd party to take on my behalf.
In conclusion, the 3rd party (name) will have the authority to collect the required —– (document/letter) on — (mention date). The 3rd party is residing at —– (mention the present address). This letter is my acceptance to give authorization and granting permission to —– (3rd party) to get me —– from —– (organization name or person to make any transaction from).

Sincerely,
(Signature)
(Your Name)

Authorization Letter to Claim Sample with Example

Authorization Letter to Claim Money

From,
Chester Bennett
34534 Aliquet. Ave
Minot AZ 34534
(837) 196-3274
chesterbennett88@rediffmail.com

Date:08/08/2004

To,
Wallace Ross
345 Pellentesque Ave
Villa Park Hawaii 56756

Subject: (---------------------)

To whom it may concern,

I (mention your name) would like to give authority to ----- (person’s name) to receive the ----- (amount of money) at your ------ (office/individual’s address) as I won’t be present at in the town on the mentioned date.
In order to give verification of my claim, hereby, I am attaching the following documents:

ID: Company ID
ID: Passport ID

These documents are the source of proof that the 3rd party (name) is permitted ethically to receive the money in my absence ------- (mention the amount) and in case of any misunderstanding/confusion, you can directly contact me at ---- (add contact details).
All my relevant details are mentioned in the proof ids’ that I have submitted with this letter.
I would like to thank you for your cooperation and support during my non-availability to collect the money.

Yours’ Sincerely,
(Your Signature)
Chester Bennett

Authorization Letter to Claim Check

From,
Xyla Cash
969-7878 Tincidunt Rd.
Boise CT 35282
xyla@rediffmail.com

Date:08/08/2001

To,
David Mathews
1011 Malesuada Road
Moscow Kentucky 77382
(357) 616-578

Subject: (---------------------)

Dear David Mathews,

Through this letter in writing, I Xyla Cash, hereby authorize my wedded wife ----- (mention her name) to get the cheque that I am yet to receive from your office ---- (organization name). I am also attaching my identification documents to verify the process to claim the cheque.

Thanking you for your support and cooperation.

Respectfully yours,
Xyla Cash

Authorization Letter to Claim Package

From,
Hedley Ingram
737-465 At Street
Independence Texas 45645
(993) 343-5464
heddley@rediffmail.com

Date:08/08/2001

To,
Raymond Levy
Ap 544 Risus St.
Beaumont New Mexico 43544

Subject: (---------------------)

Dear Sir,

This letter is to notify about the 3rd party (name of the person) to receive the ------ (mention about the package) on my behalf ----- (mention your name) at your office ----- (mention the organization name/address) as I am currently not available in the town.
Hereby, I am also attaching my documents as a verification proof of my identity to complete this process smoothly.
ID: 1 (Company Id)
Id: 2 (Passport)

These letters will also permit the 3rd party (mention name) to get the package in my absence.
In case, you have any queries or concerns in regard to the identity of the 3rd party (mention name) or my identity, then please feel free to contact me anytime.

Yours Sincerely,
(Signature)
Hedley Ingram

Authorization Letter to Claim Documents

From,
Malcolm Long
9291 Proin Road
Lake Charles Maine 11292
(176) 805-4108
malcolmlong12@rediffmail.com

Date:08/08/2001

To,
Harrison Mcguire
454-3454Arcu Street
San Fernando ID 3423

Subject: (---------------------)

Dear Sir,

I would like to inform you that I Malcolm Long, will not be able to present on ----- (Mention Date) at ---- (Mention office address) to collect the documents. So, I refer Mark Long to claim the following document/policy/license at your end. This letter in writing, I give permission to Mr. Mark Long to collect the document in my absence.

Thanking You,

Yours Truly,
Specimen Signature
Malcolm Long

1

2  

Authorization Letter to Claim Passport

Consulate general of ----- (Mention country name)

I, (Mention your name) the undersigned Mr/Mrs --------- holding a ------------ (Mention your nationality) with Passport number ----- authorize -------- holding a valid ID no (-----) to collect the passport in my absence.

Hereby, I am also mentioning my application receipt number:

Signature: ------

Contact details: ------

Authorization Letter to Claim ATM Card

From,
Sonya Jordan
Ap 877 Ullamcorper. Street
Visalia VA 54886
(850) 987-9880
sonya@rediffmail.com

Date:08/08/2001

To,
Castor Richardson
472 Ullamcorper Street
Lynchburg DC 87676

Subject: (---------------------)

Dear Sir,

To whom it may concern:

I Sonya Jordan wanted to inform you in writing that, I am authorizing Ronny Freza residing in ---- (mention their address) to collect the ----- (ATM Card) from the Bank ----- (Name of the bank, also mention the expiry date, card number, etc.) located in ---- (mention the location of the bank branch) as I will not be able to collect it on the requested date.
In order to support and verify the process of claim for receiving the ATM Card, hereby, I am attaching the documents:

ID 1: Company ID
ID 2: Passport ID

These documents are proof that I am giving my permission to Ronny Freza collect the card in my absence.

So, if you found any of the information doubtful or need to get any clearance in regard to the identification of the (3rd party name), you can contact me anytime. All my details are mentioned in the identification and verification proof that I have submitted in this letter.
So, I thank you and the bank for your cooperation and support in completing this process without any issue.

Yours Sincerely,

(Your Signature)
Sonya Jordan

Authorization Letter Template To Claim in PDF and Word (doc.) Format

Authorization Letter to Claim Package

PDF | WORD

Authorization Letter to Claim Money

PDF | WORD

Authorization Letter to Claim Documents

PDF | WORD

Authorization Letter to Claim Check

PDF | WORD

Authorization Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Authorization Letter Template in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3
  4. Word [Doc.] Template 4

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