Sample Request Letter Template for Documents with Example

Request Letter for Documents: Be it a personal or professional document, it tends to play an important role in various aspects of life. Every document holds crucial information that is used for keeping a record of different stages of life. These documents are known to hold information for various purposes like family requirements, mark sheets, birth or death certificates, marriage certificates, etc. At times the documents take time to be formed and you might need to collect it later or after some time. But, it is quite possible that you might not be available at the time of collecting documents. So, you might need someone to collect it on your behalf or the best way is how to write a request letter to the respected authority or institution about getting your documents.

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Writing a letter will help you in reaching out to the authorities in a formal way and requesting them to hand out your important documents to someone who is trustworthy and reliable for taking them. So, knowing the basics of writing this letter will help you in drafting an effective letter. The most important thing is to use the right format and tone of the letter because it is you who wants to have the letter with you.

Request Letter For Documents Sample with Examples

So, let’s have a look at the samples of writing the letter of Request for documents, which will be helpful for you.

Formal Request Letter for Documents

Edward Nieves

928-3313 Vel Av.
Idaho Falls Rhode Island 37232
(802) 668-8240


Margaret Joseph

P.O. Box 508 3919 Gravida St.
Tamuning Washington 55797

Subject: (_________________)

Dear Margaret Joseph,
I Edward Nieves working/student enrolled with -------- (mention name) located at ------ (mention the location). I have been associated with the company/institution since ----- (mention years). The letter is to inform you about the collection of my document ----- (mention document name) to be collected from your office on ---- (date) and located at ------ (mention location). However, I won’t be able to come and collect the document from the authorities, so, I would request you to send the documents at the below-mentioned address.
Address ------
For your reference, I am also attaching the list of verification documents that can be used as proof of my identity and authenticity. I will be looking forward to receiving the document at the mentioned date and at the address stated above.

I would also like to thank you for your support and cooperation.

Yours truly,
Edward Nieves

Sample Letter Requesting Documents From Employer

Nevada Ware

P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759
(985) 834-8285


Christian Emerson

P.O. Box 886 4118 Arcu St.
Rolling Hills Georgia 92358

Subject: (_________________)

Dear Christian Emerson,

I Nevada Ware was working with the company since ---- (mention the time) as a ------- (mention the job title). I have moved to a new place and found a new opportunity for myself, so I would need certain documents for completing the formalities with the new company.
Below is the list of documents I need from your end:
(------- List of documents)
|I would request you to send the aforesaid documents at the address mentioned below at the earliest. Also, I am attaching the list of certificates and documents that are a proof of my identity verification.
Address -------
I would like to request you to take prompt action on this matter.

Yours sincerely,
Your Signature

Nevada Ware
Contact Details

Sample Letter Requesting Documents From Client

Hilda Haynes

778-9383 Suspendisse Av.
Weirton IN 93479
(326) 677-3419


Adria Russell

414-7533 Non-Rd.
Miami Beach North Dakota 58563

Subject: (_________________)

Dear Hilda Haynes,

I Hilda Haynes working with ------ (company name) as a (job title) would like to connect with you to complete the process of receiving documents ------- (mention the list of documents).
The deal/contract ------ (mention the purpose of the document) was finalized ----- (mention the time) and now as we are reaching to the completion stage of the ----- (purpose) it is important that we receive the above-stated documents, so that all the formalities can be completed on time.
We would request you to send the below-listed documents at the address mentioned below:
Address ---------
In case you have query or doubt, then please feel free to contact us anytime. We would request to process these documents at the earliest as we have to follow certain steps to complete the process. We have also attached a list of documents that will help you in the verification process and will enable you to issue the documents as soon as possible.

Yours thankfully,

Your Sincerely,
Your Signature
Hilda Haynes

Sample Letter Requesting Documents From Employee

Lillith Daniel
935-1670 Neque. St.
Centennial Delaware 48432
(387) 142-9434


Noelle Adams

6351 Fringilla Avenue
Gardena Colorado 37547

Subject: (-------------------)

Dear Noelle Adams,

We hope you are doing fine!

This letter is from the Human Resources department following your document process completion with the organization. As you have joined as ------ (mention job title) with us on ------- (mention date). So, it is important that you submit the following documents with us by ------ (mention date).
List of documents:
In case you have any doubt, then feel free to reach out to us anytime. We would request you to submit all the documents at the earliest.    

Yours Sincerely,
Lillith Daniel

Sample Letter Requesting Documents From Bank

Rahim Henderson
5037 Diam Rd.
Daly City Ohio 90255
(453) 391-4650


Bryar Pitts

5543 Aliquet St.
Fort Dodge GA 20783

Subject: (-------------------)

Respected Sir/Madam,
I Rahim Henderson living in (mention complete address) is having an account with your bank since ------ (mention date).
The account number is ------ (mention account number) in the branch ----- (mention branch name) with your bank.  As I am ------ (mention the purpose of needing documents). So, I would request you to kindly send me these documents as soon as possible.
I am also attaching the list of documents that will serve as proof of my verification and will enable you to complete the process.

Yours Faithfully,
Rahim Henderson

Sample Letter Requesting Documents From Court

Rupam Decruise,
W-690/45, Huge Road
California, USA - 60098

Date – 9 March 2019

Vivante Neweriyt,
Both Waste Building,
Hawai, USA - 890123

Subject: ------

Respected ---------------,

I am a Rupam resident of California would request you to issue a copy of the documents for completing the legal process of ------ (mention the purpose).
Below is the list of documents needed to complete the process:
I am also attaching the documents that will work as my identity of verification. I would request you to please all these documents as soon as possible.

Address -------
Yours Sincerely,
Rupam Decruise


Request Letter Template for Documents Template in PDF and Word (doc.) Format:SAMPLE LETTER REQUESTING DOCUMENTS FROM EMPLOYER








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