6+ Free Request Letter for Transfer – Format, Sample & Example

An employee may seek transfer from his current work location for various reasons. In this case, a transfer request letter is written to the company HR and the employee’s project manager to inform that he requires a transfer from his location mentioning his reasons. The reason should be valid enough to justify his transfer. The letter will be a kind of humble request to be granted the transfer. There should be a proper explanation of the reason. The letter will be formal, polite and composed in simple sentences.

Format of Transfer Request Letter 

The basic format of a Transfer letter is formal and a request in nature. First, the letter should start with appreciation to the employer for the opportunities the employee has been provided. It should be also mentioned how satisfied the employee is in the company and be thankful for it.

In the next section, the reason for taking the transfer should be mentioned. If it is anyone’s sickness or marriage or any other personal reason, the reason should be explained clearly why the relocation is unavoidable. The supporting documents, if any, should be accordingly attached. Thirdly, the employer will be requested to grant the transfer to the employee. The language will be gracious and simple.

To conclude with, there should be enough to mention how much obliged the employee will be if his request gets the approval.

How to Write a Transfer Request Letter 

The below request format is a basic example of how a request for transfer should be.

“Hello (employer or HR name),

I have been working with (mention the company name) for five long years ( or the number of years of experience). I have been serving the organization with full dedication since then. But as life is not always like we expect it should be, I will have to take a transfer for my father’s health condition. He has lungs infection which is getting spread day by day and may turn to a malignant form. The doctor has advised an operation but before that my family needs me to be on the side of them.
I will be extremely obliged if you grant me transfer to Gurgaon from Bangalore. Please initiate my release from the current project my the month end so that I can also initiate my exit process.

Sincerely,
( Applicant’s name)

Sample Letter of Request for Transfer Example 

Here’s an example to be referred to as a letter of request for transfer:

From,
Rebecca Chambers
P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324
(455) 430-0989

12-05-2016

To,
Sheila Mcintosh
P.O. Box 360 4407 Et Rd.
Santa Monica FL 30309

Subject: (************************)

Dear Sheila Mcintosh,

I am here to inform you that I require an immediate transfer to Nagpur from Noida location, as my mother is not keeping well and she needs me to be on her side. Last year she had a major heart attack which made her partially paralyzed, in this situation, it’s better I shift to my hometown to take care of her.
I am sure you will understand my situation and grant permission for the transfer. This organization has been very generous by far to its employees, and I know I won’t be disappointed this time.
Thanks in advance for your kind help.

Yours sincerely,
Your SIgnature
Rebecca Chambers

It is often noticed that an organization has multiple branches in the same city. An employee, although not seeking for relocation to a different city, may need to relocate to another branch due to the distance and time taken for daily travel. Here’s a letter that is an example for transfer to another branch:

Request Letter for Transfer to Another Branch

From,
Hilda Haynes
778-9383 Suspendisse Av.
Weirton IN 93479
(326) 677-3419

21-05-2016

To,
Adria Russell
414-7533 Non-Rd.
Miami Beach North Dakota 58563

Subject: (************************)

Hello Adria Russell,

I am working in this company for five years now and I have working in IPB project for two years in Whitefield Branch. Recently I have bought a house near Electronic City and therefore it has been quite difficult to travel every day from Electronic City to Whitefield,  considering the traffic in Bangalore. I will request you to check if I can be transferred to our Electronic City Branch. It will be very helpful for me and I can concentrate more on my productivity.

I believe you can surely help me out in it. Thank you in advance.

Sincerely,
(Your Signature)
Hilda Haynes

Request Letter to Transfer to Another Department

From,
Lillith Daniel
935-1670 Neque. St.
Centennial Delaware 48432
(387) 142-9434

21-05-2016

To,
Noelle Adams
6351 Fringilla Avenue
Gardena Colorado 37547

Subject: (************************)

Hi Noelle Adams,

I have been in the CACIB project from the last two tears in DB technology. Although I have learned a lot about DB and the business domain, I want my career to keep going. I find my work has reached a saturation point and I want to learn new technologies.
Thus, I would like to request you a transfer to the pharmaceutical domain so that I can explore my skill sets. I think the Physer project which is located at Green Park Building will be a good suitable option for me.
I hope you will think about it and will take the necessary actions.

Sincerely,
Lillith Daniel

For marriage purposes, an employee may ask for a transfer if the spouse is situated to another location. Here’s an example of such a letter :

Transfer Request Letter Due to Marriage

From,
Rahim Henderson
5037 Diam Rd.
Daly City Ohio 90255
(453) 391-4650

21-05-2016

To,
Bryar Pitts
5543 Aliquet St.
Fort Dodge GA 20783

Subject: (************************)

Dear Bryar Pitts,

I have four years of experience in this company as a Web Developer and has been working with dedication all through. Recently my marriage date is fixed and my future husband is located at Pune as his work location.
For this reason, I would like to seek transfer from this office and relocate to Pune location. Please consider my situation and grant me transfer by 12th of November.

Thank you.

Sincerely,
(Your Signature)
Rahim Henderson

Often employees rake transfer on the ground of spouse’s transfer to another city. Below is a letter regarding this concern:

Transfer Request Letter on Spouse/Medical Ground

From,
Colby Bernard
Ap #285-7193 Ullamcorper Avenue
Amesbury HI 93373
(302) 259-2375

21-05-2016

To,
Leilani Boyer
557-6308 Lacinia Road
San Bernardino ND 09289

Subject: (************************)

Dear Leilani Boyer,

I have been serving this company for the past three years and have always been a trustworthy resource in the project. I would like to convey this information that my husband is getting transferred to New Jersey for his treatment on July 18th this year. The treatment seems to be of long term and hence I also have to join him. Thus, I would like to ask for an internal transfer to our branch of New Jersey. It will be very kind of you if you please process my concern.

Thank you.

Sincerely,
(Signature)
Colby Bernard

A payment transfer is generally requested through the HR and accounts department. Here’s a letter of such request:

Letter of Request for Transfer of Payment

From,
Davis Patrick
P.O. Box 147 2546 Sociosqu Rd.
Bethlehem Utah 02913
(939) 353-1107

21-05-2016

To,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253

Subject: (************************)

Dear Joan Romero,

This is to state that due to some personal reasons I have to close my account in XXXX bank from the coming year. Thus I would like to request you to transfer my payment to the new account in ABC bank on account number 9807XXXXXXXX175.
My previous account will be inactive from 01st January 2019.

Please let me know if any more details is needed for the process.

Sincerely,
(Your Signature)
Davis Patrick

Employees ask for transfer due to parents health issues. In this kind of cases, the employee should also produce medical prescriptions and other documents to support the reason.

Transfer Request Letter Due to Parents Health Problem

From,
Davis Patrick
P.O. Box 147 2546 Sociosqu Rd.
Bethlehem Utah 02913
(939) 353-1107

21-05-2016

To,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253

Subject: (************************)

Hi Joan Romero,

This is to state that I am serving as a senior supervisor in this company for the past two years and I have always shown my dedication to wars my work. Due to my father’s untimely illness, I need a transfer to Pune, my hometown, by April 15th.
I hope you understand my circumstances and will grant me the transfer. I have attached my father’s medical documents to support my request.

Thank you.

Sincerely,
(Signature)
Davis Patrick

Other than job or work location, students also seek transfer to different schools for several reasons. Most of the time the parents write to the school on behalf of the students. The letter will include a request for transfer in case the school has another branch in the city, the student is going to relocate, or a transfer certificate in case of a Transfer to a different school. Below is such a letter.

School Transfer Request Letter Sample

From,
Davis Patrick
P.O. Box 147 2546 Sociosqu Rd.
Bethlehem Utah 02913
(939) 353-1107

21-05-2016

To,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253

Subject: (************************)

Dear Joan Romero,

I beg to state that My son, Thomas Patrik, is a student of the fourth standard will need a transfer from the school, as I have been transferred from the department in my workplace. We are shifting to west Boston and I believe there is another branch of St.Francis School. If you please arrange an internal transfer to the same school, it will be so helpful for us.
I am confident that you will get my situation and help my son accordingly.

Thank you.

Sincerely,
Davis Patrick

A personal reason can be anything. It can be a illness one doesn’t want to discuss or some other personal issues. For this , an employee writes a formal letter with the humble request to the HR to help him transfer to his required location. The letter will be formal, brief and to the point.

Job Transfer Request Letter for a Personal Reason

From,
Raktim Saha
4/9 - Juhu Beach,
Mumbai- 667788
raktim@gmail.com
(+78)-789-678-987

Date: 18 Sept 2067

To,
Deklop, Hjrth
Romila Gola Course Station
Bostan, USA-899007

Subject

Hi Martha

I would like to request you to grant me a transfer to Delhi location from the month of May due to some personal reasons. I have been a dedicated resource to this company for last six years and worked in various offices of Mumbai. Now that my family is going to shift to Delhi, I will have to get this transfer.
I am hopeful that you will understand my concern and help me in the transfer process.

Thank you.

Yours Sincerely,
Raktim Saha

Letter of Request Template For Transfer in PDF and Word (doc.) Format:

Transfer Request Letter Due to Marriage

PDF | WORD

Request Letter to Transfer to Another Department

PDF | WORD

Request Letter for Transfer to Another Branch

PDF | WORD

Request Letter for Transfer of Payment

PDF | WORD

Transfer Request Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Transfer Request Letter Template in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3
  4. Word [Doc.] Template 4

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