6+ Free Request Letter for Transfer – Format, Sample & Example
An employee may seek transfer from his current work location for various reasons. In this case, a transfer request letter is written to the company HR and the employee’s project manager to inform that he requires a transfer from his location mentioning his reasons. The reason should be valid enough to justify his transfer. The letter will be a kind of humble request to be granted the transfer. There should be a proper explanation of the reason. The letter will be formal, polite and composed in simple sentences.
Format of Transfer Request Letter
The basic format of a Transfer letter is formal and a request in nature. First, the letter should start with appreciation to the employer for the opportunities the employee has been provided. It should be also mentioned how satisfied the employee is in the company and be thankful for it.
In the next section, the reason for taking the transfer should be mentioned. If it is anyone’s sickness or marriage or any other personal reason, the reason should be explained clearly why the relocation is unavoidable. The supporting documents, if any, should be accordingly attached. Thirdly, the employer will be requested to grant the transfer to the employee. The language will be gracious and simple.
To conclude with, there should be enough to mention how much obliged the employee will be if his request gets the approval.
How to Write a Transfer Request Letter
The below request format is a basic example of how a request for transfer should be.
“Hello (employer or HR name),
I have been working with (mention the company name) for five long years ( or the number of years of experience). I have been serving the organization with full dedication since then. But as life is not always like we expect it should be, I will have to take a transfer for my father’s health condition. He has lungs infection which is getting spread day by day and may turn to a malignant form. The doctor has advised an operation but before that my family needs me to be on the side of them.
I will be extremely obliged if you grant me transfer to Gurgaon from Bangalore. Please initiate my release from the current project my the month end so that I can also initiate my exit process.
Sincerely,
( Applicant’s name)
Sample Letter of Request for Transfer Example
Here’s an example to be referred to as a letter of request for transfer:
Letter of Request Template For Transfer in PDF and Word (doc.) Format:
Transfer Request Letter Template in PDF Format
Transfer Request Letter Template in Word [Doc.] Format
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