Request Letter Template for Materials – Sample & Example

May 30, 2019

Materials Request Letter: Every business has its needs and requirements that need to be fulfilled in order to get the work process completed smoothly. When it comes to fulfilling internal needs and demands it is usually done by office administration and human resource department. But, when it comes to taking material from external sources and extracting resources from outer places such as warehouses, other firms, individuals and partners; you need to maintain contracts and agreements to get them fulfilled. As it is a part of everyday working life; it is necessary to look after the details required to get the materials on time and within the process of the organization. Every organization has its own rules and regulations when it comes to requesting for your requirements.

The best way to communicate all you need is writing a formal letter listing all the materials you require explaining the need, nature and demand of your business and organization. However, there are certain do’s and don’ts when it comes to writing a request letter. From the tone, which should be formal and polite to the format, which needs to be professional everything has to be specific. An appropriate ‘Request Letter For Materials’ letter will help in getting your order completed on time and formally.

From,
CP Mehta,
23-X, Big City Kanpur
cp@yahoo.com
+91-568-978-9654

Date: 5th, June 2018

To,
Somnath Plaza,
11-C, Banger Gali,
Kanpur City-09090
sonath@gmail.com
+87-666-909-8888

Dear Somnath,
Hope you are doing great!
I CP Mehta, working as ------------ (mention job title) with --------- (mention company name) would like to connect with you over a request of ----------------- (mention about the material) from your organization.
We have worked together earlier as well in the year ------- on ----------- (mention about the project) on a contract basis. So, this time also we would like to revive the contract and would also like to inform you that this is a request of the letter for materials required to assure you that we will also proceed with the advance payment of pre-ordered stock of -------- material needed for our ----------- in -------------.
So, you can proceed with the shipment of ----------- order no ----------------------- for ------------------------. We will also share a credit statement from the bank, as attached in this sample letter of request for materials needed. In case you need any more information or any kind of clarification to proceed with the order, then please feel free to contact us anytime.
We would like to thank you for your kind support and assistance.

Yours Sincerely,
CP Mehta

From,
Sanam Puri,
56-D, Pink Gali
New Delhi -50004
sanam@hotmail.com
(+119)-555-777-0909

Date: 8th July, 2019

To,
Vivek Suri
67-Bandra Hill Station
Mumbai-90045
vivek@gmail.com
(+233)-011-110-01010

Hi! Hope you are doing well.

This letter is a formal letter to bring to your notice about the request of --------------------- (mention the supply-demand) on -------------- (mention the date) for our business ----------------- (mention the name) located in ------------- (mention the place).
The order has been placed for --------- from our end and we would request you to send the order as soon as possible. As per the records, we have also proceeded with the payment process and it has been released by our accounts department in your favor.
In case you need any other clarification or information from our side, then please feel free to contact us anytime.
Thank you for your support and cooperation.

Yours sincerely,
Sanam Puri
Organization name
Job title
Address
Contact details

To,
Akhay Sheth
Kandili Puri, Sec - 3
Noida Marg-70034
akhay@yahoo.com
(+001)-119-998-5678

Date – 22/12/2009

Subject: ------------

Dear Akshay Sheth,

I Ajay Saxena working as --------- (mention job title) -------- with -------------- (company name) would like to inform you about the supply of ---------------------- (mention about the material) from your organization ---------------------- located at -----------------.
The order was placed on ---------------------- (mention the date) from our office located at --------------- (mention the location). As discussed while considering the payment, we have finalized on the lowest bid that was agreed by both the parties. We have also proceeded with the initial payment of -------------- (mention the amount) to your office.
So, we would request you to please send us the order as soon as possible to us on the ------------ (mention the location).
In case you need any clarification or information, then please feel free to contact us anytime.

Yours Sincerely,
Ajay Saxena,
East India, South Whale
India-890023
ajay@hotmail.com
+91-9876543210

To,
Md. Irfan Khan,
12/23 - D, Surajpur,
Greater Noida
(+456)-566-666-9899

Date – 11/12/2067

Subject: -----

Dear Irfan Khan,
Hope you are doing great!
We at -------- (mention the company name) would like to associate with you over the contract of --------------- (mention the supply of goods).
I ------ (mention your name) working as ------- 9 mention designation) will be the representative on the behalf of the organization and would also request to initiate all the communications further with me. The order has been placed on ------ (mention the date) from our office -------- (mention name and location). We would request you to kindly, release the order as soon as possible and send at our office---------------.
In case you need any more clarification, then please feel free to contact us anytime.
Thank you for your kind support and cooperation.

Yours Sincerely,
Rahim Khan,
56- A, T- 8, 1203
Paras Season, Sec-60
Noida-9056789
rahin@rediffmail.com
+56-1234567855

From,
KL Sehgal,
760/56-D, Block
Jankipuram
Lucknow-226017
kl@gmail.com
(+134)-678-987-0992

Date: 17 June 2015

To,
Aish Ray Bachchan,
22/7-Shanti Bhavan,
Navi Mumbai--890007
aish@hotmail.com
(+899)-111-111-1111

Subject: -----------

Respected Aish Ma'am,

Hello! Hope you doing great.
This letter is a formal notice by Inc. Company Pvt Ltd. and I KL Sehgal, working as ---------------- (mention job title) working with ------------------- (mention company name) would like to connect with you over ----------------- (mention the request).
We have earlier ordered them ---------------------- with you in the year --------------- and it is again that we would like to order the same material from you. The order was placed on ----------------- (mention date) from our office ---------------- (mention location) and would need it before ----------- (mention the date).
We have also preceded the advance payment of --------------- (mention the amount) at your office -------------- (mention the location). We would request you to kindly, release the order at the earliest.
If you need any clarification or any other information, then please feel free to contact us anytime.
Thank you for your support and cooperation.

Yours Sincerely,
KL Sehgal,
Your name
Organization name
Job title
Contact details

About The Author

Letter Team

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2 Comments

Irshad

how to request for statement of account from supplier by email.
November 8, 2020 Reply

Letter Team

Hi Irshad, Hope this article will help you in statement request letter – https://bestlettertemplate.com/statement-letter/
November 13, 2020 Reply