Sample Statement Letter Template with Examples

A statement letter is a letter that notifies us of any changes in a policy or a rule. They are used in many official works. The process of applying for jobs and internships often require a statement letter.

Statement Letter Format

Here is the format to some of the statement letters:

Addressee's Address





Name and Designation

How to write a Statement Letter?

  1. Be brief, clear, and to the point.
  2. In case you have separate topics, use separate paragraphs.
  3. Indicate the theme of the letter in the first paragraph itself.
  4. Use simple and direct language.

Starting or opening of Statement Letter

  • Avoid repetitive language
  • Always use dear before the person’s name
  • Don’t forget to mention the date.
  • Don’t forget to mention the subject

Closing of Statement Letter 

  • Write your full name with a signature.
  • Always thank the person.
  • Provide a salutation and designation.

Sample Letter of Statement with Examples

There are many types of statement letters. A statement letter is also referred to as an information letter. They convey information about any type of changes done. In this article, we provide you the examples of statement letters.

There are many types of witness letters. Some of the examples are:

  • Accident witness letter
  • Character witness letter
  • Army character witness letter
  • Eye witness letter
  • Affidavit witness letter
  • Marriage witness letter

Here is the format of the accident witness letter:

Witness Statement Letter

Anil Chopra
37 green market.
Green Colony, Delhi

Date: 30 September 2019

Presiding judge
XYZ court

Your Honor,

On September 10, 2019, at around 7.00 am, I was standing near the ABC street. I witnessed an auto accident that involved Mr. Sachin.

I clearly saw that Mr. Sachin was in his car of red color. The car brand was Toyota. Due to some confusion in the traffic lights, there was a clash between the auto and the car of Mr. Sachin.

Yours sincerely

Anil Chopra

Statement of Qualifications Sample Letter

Santosh Chopra
38 green market.
Green Colony, Delhi

Date: April 10, 2020

Harish Chopra, Manager
IT services, ABC college

Dear Mr. Harish,

I am writing this letter to apply for an IT analyst at ABC college. I have done my Bachelor’s degree from XYZ college. I have a sound understanding of all subjects in Computer Science. I have been assisting students, teachers, and staff members with many technical issues. I would be happy to apply my skills to your college.

I have strong communication skills. I am a dedicated and strong team player. I would love to work at your college.

We look forward to speaking further.

Yours sincerely,


Statement of Service Letter

Shivam Chopra
36 White market.
Green Colony, Delhi

Date: April 10, 2020

Anil Chopra, Manager
IT Agency, Delhi

Dear Anil,

This letter contains the details of your service period with our Company.

Name:   Anil Chopra
Commencement Date: 20 April 2017
Termination Date: 20 September 2019
Position: Asst. Manager
Work Pattern: Full time-35 hours per week

Hours worked:

20 April 2017-31 March 2018: 27 hours per week
1 April 2018-20 September 2019- 30 hours per week

This statement certifies employment periods only. This certificate is issued without any alteration on 25 September 2019.

Yours sincerely,


Donor Statement Letter Template

Shivam Dutt
36 White Window
Green Colony, Noida

Date: April 10, 2020

John Abraghm,
The Saint Church
234 Main Street,

Dear John,

Thanks for your generous contribution to the church this year. You have given an amount of Rs 5000. Please keep this document for tax purposes. No goods and services are provided in return for this contribution.


Financial Statement Request Letter

A sample for the loan request letter has been provided:

Mary Chopra
36 White House 26
Gray Colony, Delhi
Phone no: 12334566788

Date: 14 April 2020

Mr. Anil Chopra
244 green colony,

Subject: Loan application of Rs 50,000 against bank account no: 9876543

Dear Mr. Anil,

I am an account holder in your bank. By checking my previous records, you will get to know that I have always followed the rules and regulations of your bank.

Presently, I need some financial help from your bank. It can be in the form of a loan. I request you to please grant me a loan of Rs 50,000 against my savings account (Account No: 9876543).

I will be grateful if you take quick action on my application.

Thanks and Regards,


Personal Statement Letter

A personal statement letter includes your strengths and weakness. It is sometimes a process for applying for jobs or internships. A sample has been provided.

To whomsoever, it may concern

I believe that a strong business relies on excellent administration skills. I am proud to be able to contribute to that process. I hope to be able to contribute to smooth operations in the company. I can handle all logistics and paperwork. It is my goal to continue as an administrative professional. I will use all my interpersonal and leadership skills to enhance the operations and organizations.

Sample Letter of Statement Template in PDF and Word Format

Witness Statement Letter

PDF  | Word

Statement of Qualifications Sample Letter

PDF | Word

Statement of Service Letter

PDF | Word

Donor Statement Letter Template

PDF | Word

Financial Statement Request Letter

PDF | Word

Personal Statement Letter

PDF | Word

Sample Letter of Statement Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4
  5. PDF Template 5

Sample Letter of Statement Template in Word Format

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3
  4. Word Template 4
  5. Word Template 5

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