How to Write Request Email | Request Email Format

A request email is a formal email written to someone for a specific request to do something or ask for something. Since it is a request, the email has to be polite, humble and grateful. A email is usually to the point and short.

Request Email Format

A email for Request has to be direct, courteous, humble, polite, concise and professional. It is always better to follow a proper format as below:

  1. Subject line
  2. Salutation
  3. Body
  4. Signature

How to Write Request Email?

Writing a request email is not that difficult. There just some rules that need to be followed:

  1. Respectful and grateful.
  2. Free of error.
  3. Detailed.
  4. Formal English with proper punctuations.
  5. Paragraph form.
  6. Sentence case.

Sample Request Email Example

Here are a few examples of writing a email for Request.

Request Email for Approval

From,
David Mathews
1011 Malesuada Road
Moscow Kentucky 77382
(357) 616-5411

Date: 12-12-2013

To,
Hedley Ingram
737-2580 At Street
Independence Texas 87535
(993) 554-0563

Subject:(******************)

Dear Hedley Ingram,

In response to your monthly production increase demand, I would like to request your approval for an increase in the team members.
In the last review, you showed your dissatisfaction regarding the output of my team. Following that, I carried out an internal assessment for pinpointing the root cause. It has been found that even by increasing the number of working hours, optimum results are not obtained. Thus, the only other way is to hire two more [job position].
I strongly recommend the increase in the number of team members and request your approval for the same. It will improve productivity and output.
I eagerly await your response.

Regards,
(Your Signature Here)
David Mathews

Sample Leave Request Email

From,
Raymond Levy
Ap #643-7006 Risus St.
Beaumont New Mexico 73585
(715) 912-6931

Date: 12-12-2013

To,
Malcolm Long
9291 Proin Road
Lake Charles Maine 11292

Subject:(******************)

Dear Malcolm Long,

I am requesting for a 1-week leave from tomorrow because of my ill health. I have been under the weather for ten days, and when my health did not improve, I finally decided to go to the doctor yesterday.
I tried managing my health so that it does not affect my work, but yesterday my doctor advised me total bed rest for five days. The doctor assured me that whatever I have is no contagious, and so none of my colleagues are at risk.
I have talked to [name] for helping out here while I am on leave. I will be starting my leave tomorrow because if I do not do so, it may lead to the further detriment of my health.
Hoping a positive response.

Thank you.

Yours Sincerely,
Raymond Levy

Payment Request Email to Client

From,
Harrison Mcguire
574-8633 Arcu Street
San Fernando ID 77373
(861) 546-5032

Date: 12-12-2013

To,
Sonya Jordan
Ap #443-336 Ullamcorper. Street
Visalia VA 54886

Subject:(******************)

Dear Sonya Jordan,

I hope you are well. This is to remind you that according to our records, payment of [amount] on invoice number [invoice number] is overdue by a week today.
The payment was due on [due date]. I am sure you are very busy, but I would appreciate if you could take a moment and look over the invoice whenever you get a chance. If you have lost the invoice, please let me know, I will send across another one.
If the payment has been made already, then disregard the notice. If you have any questions, please reply in this string. I will be happy to answer.

Thanks,

Your Sincerely
Harrison Mcguire
(Your Signature Here)

Performance Feedback Request Email

From,
Castor Richardson
P.O. Box 902 3472 Ullamcorper Street
Lynchburg DC 29738
(268) 442-2428

Date: 12-12-2013

To,
Chester Bennett
3476 Aliquet. Ave
Minot AZ 95302

Subject:(******************)

Dear Chester Bennett,

I want to request you to schedule a meeting with me for discussion on my performance feedback.
I liked a couple of things you have pointed out which can be done better. I have thought about it and would like to have some guidance on that. I will send a meeting invite shortly to block your time for the discussion.
Looking forward to speaking with you.

Regards,
Castor Richardson

Letter of Recommendation Request Email

From,
Castor Richardson
P.O. Box 902 3472 Ullamcorper Street
Lynchburg DC 29738
(268) 442-2428

Date: 12-12-2013

To,
Chester Bennett
3476 Aliquet. Ave
Minot AZ 95302

Subject:(******************)

Dear Chester Bennett,

I am emailing you to request for a letter of recommendation for me as I begin my internship. As you know, I will be completing my graduate studies this summer and have applied for an internship at the [name of company].
As my [subject/relationship], I believe that your reference will matter to my future employer and will have a lot of weight in my application.
Thank you in advance for the consideration and your support.

Sincerely,
(Signature)
Castor Richardson

Reference Request Email Employer

From,
Wallace Ross
313 Pellentesque Ave
Villa Park Hawaii 43526
(832) 109-0213

Date: 12-12-2013

To,
Bertha Riggs
P.O. Box 206 6639 In St.
Easthampton TN 31626

Subject:(******************)

Dear Bertha Riggs,

I am currently seeking employment at the [name of company] as a [job title]. Having worked with you for [number of years] years at [company], I feel you can provide all the necessary information to my potential employers about my skills and improve my chance of getting this job.
Attached to this mail is my current resume. Please let me know if you need anything else for writing the reference. Thank you for considering my request.

Regards,
Wallace Ross

Day Off Request Email

From,
Imani Talley
P.O. Box 262 4978 Sit St.
Yigo Massachusetts 50654
(477) 768-9247

Date: 12-12-2013

To,
Edward Nieves
928-3313 Vel Av.
Idaho Falls Rhode Island 37232

Subject:(******************)

Dear Edward Nieves

I have a quick question. Can I take off on [date] to attend [reason]? I would be available on email all day.
I double-checked with my teammates, and I will be finishing my part of the work a day ahead. Would this work for you and the team?
Let me know what you think, and if you need any more information, I am available on email as well as phone today.

Regards,
(Signature)
Imani Talley

Time Off Request Email

From,
Margaret Joseph
P.O. Box 508 3919 Gravida St.
Tamuning Washington 55797
(662) 661-1446

Date: 12-12-2013

To,
Nevada Ware
P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759

Subject:(******************)

Dear Nevada Ware,

I want to request time off from [day and date] to [day and date] because I will be taking a family vacation over those days.
While I’m gone, I will be available on email all the time. I will complete the pending issues before leaving and leave my details with [name of colleague]. I will make sure the work does not hamper during my absence.
Awaiting your response.

Regards,
Margaret Joseph

Informational Interview Request Email

From,
Christian Emerson
P.O. Box 886 4118 Arcu St.
Rolling Hills Georgia 92358
(490) 936-4694

Date: 12-12-2013

To,
Nevada Ware
P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759

Subject:(******************)

Dear Nevada Ware,

Hope you are doing well.
I am considering a job change and would also like to explore some new career fields. To expand my horizons, I have decided to try for [position] at [company].
Given your vast experience in the field of [field], I would love to get your take on my skills and my chances. If you have some hours to spare, I would love to get together on coffee or even lunch or dinner. Give me a couple of options for date and time that are suitable for you, and we will find a common free time for an informational interview.
Please let me know if you can help.

Thank you.
Sincerely,
Christian Emerson

Job Interview Request Email

From,
Rebecca Chambers
P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324
(455) 430-0989

Date: 12-12-2013

To,
Sheila Mcintosh
P.O. Box 360 4407 Et Rd.
Santa Monica FL 30309

Subject:(******************)

Dear Sheila Mcintosh,

Thank you for submitting your application for the position of [position] at our company. We were impressed by your CV and would like to invite you for a job interview at our office [address] on [date].
Your interview will be held by [name], and it will last for about [number] hours. Please let me know which time suits you: [list of possible time].
We are looking forward to meeting you.

Regards,
Rebecca Chambers
(Signature)

Dissertation Committee Request Email Sample

From,
Hilda Haynes
778-9383 Suspendisse Av.
Weirton IN 93479
(326) 677-3419

Date: 12-12-2013

To,
Adria Russell
414-7533 Non-Rd.
Miami Beach North Dakota 58563

Subject:(******************)

Dear Adria Russell,

I am a student of [course] and am doing a thesis on [topic] under [professor name] as my advisor.
I am in the process of putting together my thesis committee, and you work on [subject] has been extraordinary. Your insights will be really helpful and valuable to me. We are planning to have the first thesis meeting on [date and day].
Would you be willing to be on my dissertation committee?
Thanks in advance for considering.

Sincerely,
Hilda Haynes

Business Meeting Request Email Sample

From,
Lillith Daniel
935-1670 Neque. St.
Centennial Delaware 48432
(387) 142-9434

Date: 12-12-2013

To,
Noelle Adams
6351 Fringilla Avenue
Gardena Colorado 37547

Subject:(******************)

Dear Noelle Adams,

I am glad to know that you are interested in our [product/service] and would like to know more about it. I want to request a personal meeting with you so that I can give you a better idea about our [product/service] in detail and understand your requirements too.
Looking forward to doing business with you.
Hopefully, you will agree to a meeting.

Regards,
Lillith Daniel

Sponsorship Request Email

From,
Rahim Henderson
5037 Diam Rd.
Daly City Ohio 90255
(453) 391-4650

Date: 12-12-2013

To,
Bryar Pitts
5543 Aliquet St.
Fort Dodge GA 20783

Subject:(******************)

Dear Bryar Pitts,

I have recently been invited to compete in the [competition name]. While at the [competition] I have an opportunity to be chosen as the [bigger platform].
I would be grateful if you could sponsor me for the [bigger platform] for my chance to win. The event will be telecast on [TV channel] on [date]. I will be competing against [number] other candidates. All my sponsors will be named on national television.
The amount of sponsorship is flexible. Thank you for your time.

Regards,
Rahim Henderson

Email Autograph Request

From,
Colby Bernard
Ap #285-7193 Ullamcorper Avenue
Amesbury HI 93373
(302) 259-2375

Date: 12-12-2013

To,
Leilani Boyer
557-6308 Lacinia Road
San Bernardino ND 09289

Subject:(******************)

Dear Leilani Boyer,

I am [name] and I live in [place]. I am a huge fan. I enjoy watching you on screen.
Since you are my favorite [occupation], I would love to have your autograph. I sincerely hope of meeting you one day. But till then, I would like you to sign my favorite [thing].
Thank you for reading this. I appreciate it.

Sincerely,
Colby Bernard

Request Email Template in PDF and Word (Doc.)

Sponsorship Request Email

PDF | WORD

Request Email for Approval

PDF | WORD

Leave Request Email

PDF | WORD

Informational Interview Request Email

PDF | WORD

Conclusion

Sending a email For Request does not mean it will be granted. And if granted, it may not be immediate. But a properly drafted request mail does improve the chances of a positive response.

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