How to Write a Meeting Request via Email

May 6, 2019

Meeting Request Email: In the daily work routine meetings are an integral part. Every day there are so many meetings that are arranged and held. The person responsible for arranging the meetings is usually occupied with too many things and informing and inviting people is one of the most difficult tasks. In all these cases, writing a meeting request via mail is something that is easy and also reliable. It reaches everyone and also gives you the confirmation that it has reached to every vital member attending the meeting. A meeting request email is a perfect option to make your work life stress-free.

How to Write a Meeting Request Email

But, another important aspect is to write a meeting request email. There are certain important factors that need to be kept in mind before you send a mail request to anyone. If you know all the crucial elements and points that will make writing a meeting request mail easy, then it is beneficial for you and your career.

Meeting Request Email Subject

Meeting schedule for ——
Meeting reminder ———-
Meeting fix and venue schedule ————–
Let’s meet for a discussion —————
Request you to be present on ————

Sample Meeting Request Email Example

From,
Sender Name
Sender Address

Date

To,
Receiver Name
Receiver Address
xyz@products.com

SUBJECT: ————

Dear MNO,
I ——– (mention your name) am writing this letter to inform you about the scheduled meeting ——- (mention the subject) on ——– (mention the date) and at —————- (mention venue). The meeting is an extensive discussion and your presence in the discussion is vital. We would request you to come and attend the meeting and give your inputs on the topic.

Following are the details of the meeting:

Date –
Time –
Venue –
Subject –

In case, you have any doubt or any update regarding the meeting, then please feel free to contact me.

Yours Sincerely,
(Your Signature)
Your Name

From,
Haviva Holcomb
42 3450 In Road
Isle of Palms New York 03828
(896) 303-1164

11-11-2015

To,
McKenzie Hernandez
Ap 674 Mi Street
Greensboro VT 40684

Subject: (______________)

Dear VWX,
I ------- (mention your name) working as a ----- (mention job title) would like to invite you for a discussion on --------- (mention the subject). The company is associated with the project from a long time ago and now we are moving on to the next phase of the project and would like you to be a part of it and give your valuable suggestions to it.

Following are the details of the client:

Date:
Venue:
Duration:
Subject:

We would be awaiting your esteemed presence in the meeting. Please feel free to contact us anytime, if you require any change in the meeting schedule.

Yours sincerely,
(Your Signature)
Haviva Holcomb

From,
Sonya Ray
Ap 89741 Eleifend Street
Fairbanks RI 96892
(275) 730-6868

11-01-2015

To,
Hyatt Kramer
1011 Massa Av.
Kent ID 63725

Subject: (______________)

Dear Hyatt Kramer,

I Sonya Ray working as a ------ (mention job title) at -------- (mention company name) met you at ----- (mention details). I would like to inform you that now we are working with ----- (mention the deal/project). So, to make a plan about the project the team has planned to arrange a meeting with you on ------ (mention the date) and at ------ (mention the venue).

Below are the details of the meeting:

Date –
Venue –
Duration –
Subject –

Yours Sincerely,
(Your Signature)
Hyatt Kramer

From,
Howard Hayden
19 Facilisis Street
Joliet SC 73490
(287) 755-9948

11-01-2015

To,
Dahlia Lee
1293 Tincidunt Street
Atwater Pennsylvania 76865

Subject: (______________)

Dear -------,

Hope you are doing great!

Through this letter, I would like to introduce myself ----- (mention your name) associated with -------- (mention company name) and working as a ------- (mention job title). We are working as a ------ (mention some details about the company) from ----- (mention the years). My team member ----- (mention the name) also contacted you last week to discuss the project. So, this letter is to inform you that we are planning to have a meeting around the project. We would request you to be a part of the meeting and provide your valuable suggestions and inputs on the topic. In the meeting, we will also discuss the project and the partnership clause in detail during the meeting.

Below mentioned is the schedule of the meeting:

Date:
Venue:
Duration:
Subject:
We would be waiting for you to be a part of the meeting. It will be an honor to work with you as a team and looking forward to have a great association. You can contact me for any clarification about the schedule of the meeting.

Yours sincerely,
(Your Signature)
Howard Hayden

From,
Jeanette Sharpe
Ap 64-2006 Ipsum Avenue
Wilmington Ohio 91750
(711) 993-5187

22-07-2015

To,
Rigel Koch
P.O. Box 558 9561 Lacus. Road
Laughlin Hawaii 99602

Subject: (______________)

Dear Rigel Koch,

The letter is written to introduce myself Jeanette Sharpe as an ------ (job title) in your company. Being the ----- of the ------ (project name), I would like you to inform you that a meeting has been scheduled to discuss the project and all the crucial elements.

Below are the details of the meeting schedule:

Date:
Venue:
Subject:
Duration:

Your presence in the meeting is crucial to discuss the way forward of the project. Your valuable presence will be awaited in the meeting.

Yours sincerely,
(Your Signature)
Jeanette Sharpe

From,
Kim Fletcher
Ap 345-3847 Metus Road
Independence CO 30135
(368) 239-8275

22-07-2015

To,
Hiram Mullins
754-6427 Nunc Ave
Kennewick AL 41329

Subject: (______________)

Dear Hiram Mullins,

Please accept my greetings through the letter in writing.

I Kim Fletcher working with ----- (mention the company name) ---- as a ----- (mention the job title). I am glad to connect with you and would like to introduce ------- (mention details about the company). We are working on a ------ (mention about the project) and ----- (details about the project).
The project is in association with ----- (mention the collaboration, if any).
In order to take the project to the next level, we have arranged a meeting on ---- (mention the date) at ----- (mention the venue). The ------ (duration) will be of the meeting and all the important personalities will be a part of it. Your presence will be valuable in the meeting and we would also request you to give your suggestions towards making the project better.

Thanks & regards

Your Faithfully,
Kim Fletcher

From,
Qamar Rivera
427-5827 Ac St.
Schaumburg Arkansas 84872
(605) 900-7508

26-07-2015

To,
Nehru Holmes
47 4764 Sed Road
Grand Rapids CT 87323

Subject: (______________)

Dear Sir,

I hope you are doing well!

I Qamar Rivera writing this letter as a representative of ------ (company name) in the industry ------ (write the details about the company). The company is experienced and well established ----- (mention the company). Adding to the esteemed list of projects is the new project ------ (mention the name). The project is ------- (mention the details about the project). To take the project ahead, a meeting is scheduled on ---- (mention the date) at ---- (mention the venue). There are some crucial points that are important in order to end the project successfully.

I am inviting you to be a part of the meeting and offer your valuable suggestions and inputs in discussing the project. Your presence in the meeting will be awaited and in case there is any change or clarification required, please feel free to contact me.

Yours sincerely,
(Your Signature)
Qamar Rivera

Tags:How to Request for meeting, Meeting Request Email, Professional Email Meeting Request, Request Email For Meeting, Sample Email for Meeting Request with Supervisor

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