Request Letter Template for Permission – Format Sample & Example


For permission for anything from the authority, one needs to write a letter to request permission. The letter will be formal and every detail of the requirements should be mentioned clearly. The details of the person who is requesting the permission and the purpose of the request should be precisely explained. The language will be humble and on a positive note, that can indicate the purpose of using anyone’s property us genuine and gentle, with the guarantee of no harmful means. The format of the letter will be easy and understandable for the reader.

When someone is willing to use a particular facility of any authority or an individual, he should have a legal permission of it. Be it a community hall for any celebration or any ground for any kind of assembly.

The requester should write a letter to the authority seeking permission for his requirement.

Request Letter for Permission to Use Facilities

From,
Rougue Ftuie
Operational Manager
RT Solution Pvt Ltd
usaflo@mail.com

Date: 12/05/2013

To,
Sapna Guihati
Self Employed
1664- H Block, Offer City,
California, USA
3487-2345-789
rtynm@mail.com

Dear Sir/Ma’am,

I am writing this letter to request you for access to the community hall on 6th of December in the occasion of my brother’s marriage. We have around two hundred guests to be invited and I believe the community hall will be enough space to accommodate the number of guests.
Hence I request to the authority to grant permission to use the hall for the mentioned day, and I promise the venue will not be damaged or harmed by any means.

We will take care of its cleanliness and hygiene.

Thank you in advance.

Sincerely,
Rougue Ftuie
678-569-9898
Operational Manager
RT Solution Pvt Ltd
usaflo@mail.com

In school or college, classrooms are required of many uses. For extra class or rehearsal, student or teacher may seek permission to use a classroom. Below is an example of a letter to the Principal to request permission for access to a classroom.

Request Letter for Permission to Use Classroom

From,
Tommy Cruise
45-T, 11th Floor, Union Society
Alaska, USA
879-345-3245
dfge@mail.com

Date: 09/09/2018

To,
Romil Desuza
56- G, 6 -T, Basement,
California, USA

Dear Romil Desuza,

As you are already aware of that we have organised the “Literature Fest” for this year on 23rd of June and we have already started the rehearsals. As our current music room is found to be less spacious four accommodating the number of participants, we have decided to practice the skit in KG II classroom, which remains unused every day after 1400 hrs. We will be using it for maximum of two hours per day till the “Literature Fair” and I promise it will be as calm as possible.
Please grant permission to access the classroom for a few days, it will be a great help for the students to rehearse.

Thank you for your support.

Sincerely,
Tommy Cruise
The Literature Committee
IVSP School, Noida
789-345-2345, 879-345-3245

If there’s any celebration held or any ceremony is organized, a venue is needed for the requirement. The organizer should seek permission from the authority of the venue.

One should write a letter for permission, explicitly mentioned the purpose and the date it will be availed.

Sample Request Letter for Permission to Use a Venue

From,
Sid Robin
D - 405, 7th Floor, Alaska,
USA, 70001
666-444-8989
riet@rediffmail.com

Date: 3/9/2009

To,
Sunthe Decresa
Big Market, Near Great Mall
Canada,
5555-4545-982

Dear Sir/Ma’am,

This I’d to state that we, from the Samriddhi Welfare Society, has organized a donation camp to distribute books to the underprivileged children. For the camp, we will need some space to organize the distribution. Hence, we found the Sampriti Club Ground as a feasible spot to invite the children and held a small cultural function following the distribution. The camp will be held on 5th September, and I believe the ground will not be used by another party on that day.
We will be highly obliged of you grant permission for that day. We promise the ground will not be damaged by any means.

Thank you.

Sincerely,
Sid Robin
President
Samriddhi Welfare Society

For using any particular equipment of any person or any organisation, there should be a permission from the authority.

Below is an example of this letter for permission to use an equipment:

Request Letter for Permission to Use Equipment

From,
Vielka Nielsen
Ap-7326 Elementum Rd.
Fort Smith North Dakota 79637
(836) 342-3454

Date: 12-12-2019

To,
Jasper Carney
3423 Lobortis Rd.
New Orleans New Hampshire 71983
(111) 123-1232

Subject:

Dear Sir,

This is to state that for the construction work of our new building we require a crane with which, we can easily remove the debris. We found it feasible that you reside very close to our construction location, so we can use it and can hand it over immediately after the use. Please mention the amount you will charge on a daily basis.
We promise to try our best to avoid any kind of damage to the equipment. We will need it from 23 rd March to 26th March.

This will be a great help for us.

Thank you.

Sincerely,
Vielka Nielsen
Gupta Builders

To visit any particular place like a temple or a museum, sometimes special permission is needed from the higher authority. One only has to write a mail with all the details of the writer and his purpose of visit.

Below is a letter for permission to visit such a place:

Request Letter for Permission to Visit

From:
Rupesh Bhatia
Balia, Beirut,
9870-98456-67
fty@mail.com

Date: 09/05/2010

To,
Bhagel Visht
Sangai, Punava

India
123-234-3456
eruid@gmail.com

Subject: 

Dear Sir,

This is to state that my Daughter Anukriti Roy and I have this wish to visit the President’s Residence. As we are aware it requires a broad coating of security and we understand the concern, please let us know the actual process and if actually it is possible. I have no other guest with me other than my seven years old daughter.
For my background, I am serving in the Government Telecom Sector and my ID and other details are mentioned with the attachment.

Thank you for considering.

Sincerely,

Rupesh Bhatia
9870-98456-67
fty@mail.com

If there’s a request to travel to some unusual place that is otherwise prohibited for unavoidable reasons, one needs to seek special permission from the authority.

In this case, the traveler should write a formal request letter to the authority describing his position and identity. If there’s any reference the person can arrange, there should be a mention of it.

Below is an example of a permission letter for a visit.

Sample Letter of Request for Permission to Travel

From,
Nituj Sahgal,
Andher Nagri, Udaipur,
Near RD Mall
tyuj@gmail.com
654-345-7895

Date: 06/07/2014

To,
Aman Ptusht
T-3097, 7th Floor
Dellas, USA
876-435-9876

Hello Sir,

I am Purvi Das and I am a frequent traveler to the land of North East and I am eager to travel to Meghalaya state on the middle of June this year. I heard that there is a beautiful view point at Shillong under BSF constituency and BSF only can authorize someone to visit the point. Learning this, I request you to consider my visit in June. I am sure I will experience the serenity with no complaint. I have attached an approval letter from Mr. Jas want Singh, Superintendent of Police, Shilong.  I take all the responsibility for any kind of action.

In addition, I have attached my Ids with this mail for my background check.

Thank you.

Sincerely,

Nituj Sahgal,
tyuj@gmail.com
654-345-7895

Request Letter Template for Permission Template in PDF and Word (doc.) Format:

REQUEST LETTER FOR PERMISSION TO USE FACILITIES

PDF | WORD

REQUEST LETTER FOR PERMISSION TO USE EQUIPMENT

PDF | WORD

REQUEST LETTER FOR PERMISSION TO USE CLASSROOM

PDF | WORD

REQUEST LETTER FOR PERMISSION TO USE A VENUE

PDF | WORD

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