Resignation Acceptance Letter Template – Format Sample & Example

The resignation of an employee from a job must be taken care of extremely delicately. It is also equally important for the company to respond to that letter professionally. Formality in writing a resignation acceptance letter for a resigning employee is important to maintain good standing and ensure the smooth continuation of work in the employee’s absence.

Resignation Acceptance Letter Format

Dear ———- [Name]

This paragraph introduces the topic of discussion and formally states the acceptance of the resignation letter. It also talks about the specific date of receipt of the letter, clearing up any record discrepancies.

The body contains details of termination of employment, as well as a large chunk of appreciation for the employee’s contribution to the company. It expresses regret for the departure of the employee and provides exact dates and notice periods for the last part of the employee’s responsibilities. These responsibilities must also be enumerated.

This paragraph sums up the letter and expresses positive views about the future of the employee. It should also talk about contact information, reviewing documents, and other things that are needed for a successful transition out of the company.

Sincerely,

Sample Resignation Acceptance Letter Example

Given below are a number of examples of this type of letter. A common theme with all letters is addressing the employee’s contribution and the company’s regret of the employee’s departure. It is important to end the relationship in a professional, polite, and proper manner for future prospects. It is also important to ensure a smooth transition and remind the employee of their responsibilities.