Resignation Acceptance Letter Template – Format Sample & Example


The resignation of an employee from a job must be taken care of extremely delicately. It is also equally important for the company to respond to that letter professionally. Formality in writing a resignation acceptance letter for a resigning employee is important to maintain good standing and ensure the smooth continuation of work in the employee’s absence.

Resignation Acceptance Letter Format

Dear ———- [Name]

This paragraph introduces the topic of discussion and formally states the acceptance of the resignation letter. It also talks about the specific date of receipt of the letter, clearing up any record discrepancies.

The body contains details of termination of employment, as well as a large chunk of appreciation for the employee’s contribution to the company. It expresses regret for the departure of the employee and provides exact dates and notice periods for the last part of the employee’s responsibilities. These responsibilities must also be enumerated.

This paragraph sums up the letter and expresses positive views about the future of the employee. It should also talk about contact information, reviewing documents, and other things that are needed for a successful transition out of the company.

Sincerely,

Sample Resignation Acceptance Letter Example

Given below are a number of examples of this type of letter. A common theme with all letters is addressing the employee’s contribution and the company’s regret of the employee’s departure. It is important to end the relationship in a professional, polite, and proper manner for future prospects. It is also important to ensure a smooth transition and remind the employee of their responsibilities.

Resignation Acceptance Letter from Manager

From,
Lyle Sutton
Ap 34 Elementum St.
South Gate Missouri 68999
(736) 522-8584

01-01-2019

To,
Palmer Gayser
557-2026 Purus St.
Watertown TN 07367

Subject: (_______________)

Dear Palmer Geyser,

We have received your resignation and resignation has been accepted. Your last working day will be -------- [date] according to the employment contract and labor law.
Due to the nature of your work and the team you have been handling, you have been given a period of (time) to wrap up your responsibilities and help the company find or train a suitable replacement. Please ensure that the project will not be terminated or adversely affected by your resignation.
Nevertheless, you have been a valuable employee to the company. Your contribution has consistently been reflected in the high output from your team and the results produced from your project. We wish you all the best in your future endeavors.

Best Wishes,

Your Sincerely
Signature
Lyle Sutton

Resignation Acceptance Letter with Short Notice

From,
Wilma Pace
Ap 76-6532 Odio Rd.
Darlington CO 06963
(926) 709-3295

01-01-2019

To,
Vielka Nielsen
Ap 7326 Elementum Rd.
Fort Smith North Dakota 79637

Subject: (_______________)

Dear Vielka Nielsen,

We have considered your resignation letter and your resignation has been approved. We understand the reasons that led to your resolution, and we will assist you in whatever you wish to choose in the future.
As per your request, your employment shall be terminated on (date). Due to the short deadline you have requested, we expect your full cooperation in helping find or train a suitable replacement. You are also expected to attend a meeting on (date and time) to discuss the specifics of your exit from the company.

Warm Regards,

Yours Sincerely,
(Signature)
Wilma Pace

Resignation Acceptance Letter with Immediate Effect

From,
Jasper Carney
1195 Lobortis Rd.
New Orleans New Hampshire 71983
(763) 409-5446

Date: 01-12-2029

To,
Remedios Hester
487-5787 Mollis St.
City of Industry Louisiana 67973

Subject: (_______________)

Dear Remedios Hester,

This mail regarding approves the receipt of your resignation that you sent on [date]. Your case has been reviewed and your resignation has been approved.
Per your request in the email dated (date), your employment will be terminated effective immediately on (date). You are requested to attend a meeting on (date and time) to discuss the completion of formalities and responsibilities, as well as other obligations regarding the capacity of work and the company.
Obtaining a suitable alternative is not an effortless task. Help us transfer your responsibilities as required and maintain to perform at your maximum. Good luck with your following projects.

Best Wishes,

Your Faithfully,
(Signature)
Jasper Carney

Resignation Acceptance Mail

The formal method of accepting a resignation through mail is an important step to take. Due to the ease of communication in email, as well as the ability to store it for future reference, it is the preferred method of official correspondence. Therefore, acceptance emails follow roughly the same format as the letter, but with the added stamp of the company’s figurehead at the end.

Resignation Acceptance Email Example

From,
Eleanor Jennings
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

01-01-2019

To,
Ezra Duffy
Ap 7348 Dis Rd.
Austin KY 507103

Subject: (_______________)

Dear (Name),

This mail regarding approves the receipt of your resignation that you sent on 02.04.2019. You have been accompanying our effective collaboration for a long time. However, I found your reasons to be consistent enough and conceded your decision as a final.
I appreciate the early announcement and would like to thank the years of commitment and dedication. According to your employment contract, your notice period ends on 03.05.2019 are your last working day.
Obtaining a suitable alternative is not an effortless task. Help us transfer your responsibilities as required and maintain to perform at your maximum. Good luck with your following projects.

Best Wishes,

Yours Faithfully
(Signature)
Eleanor Jennings

Resignation Acceptance Letter Template in PDF and Word (doc.) Format

Resignation Acceptance Letter with Short Notice

PDF | WORD

Resignation Acceptance Letter with Immediate Effect
PDF | WORD

Resignation Acceptance Letter from Manager

PDF | WORD

Resignation Acceptance Email

PDF | WORD

Resignation Acceptance Letter in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Resignation Acceptance Letter in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3
  4. Word [Doc.] Template 4

Conclusion

Any employee’s resignation is a loss to the company in terms of working efficiency and manpower. However, employees are to be appreciated and their resignations handled graciously in order to have a smooth-functioning and free workplace. These points should help write a great acceptance letter for resignation. They also include points like professionalism, politeness, and other such matters of discretion.

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