Job Acceptance Letter Template – Format, Sample & Example


A job acceptance letter is sent in response to an offer letter in preparation for starting a new employment opportunity. It is an important part of business correspondence, as it shows enthusiasm and interest. It is also a good way to begin your job with a good first impression and start off on the right foot with the administration. It also helps confirm the terms of employment and ensure that there is no miscommunication regarding matters such as compensation, benefits, or vacation.

Being accepted into a job is one of the best feelings in the world. To have your efforts recognized and rewarded is an incredible feeling. However, it is now time to solidify your position and establish an impression at your new workplace.

Job Acceptance Letter Format

Dear ———- [HR/Manager Name],

This paragraph is meant to introduce the topic. Begin with thanking the company/manager for the opportunity and express your eagerness to start working with the company. It should begin the correspondence on a positive note.

Use this paragraph to enumerate details about your future job. Talk about the joining date, salary, benefits, and any other terms and conditions of employment that have been discussed and you would like to clear up. This paragraph is meant to clarify with your future employer all details so that there is no discrepancy or miscommunication going into your professional relationship.

The concluding paragraph is for providing contact information. Ask if there are any other formalities you need to complete or obligations you need to fulfil, and sign off by expressing your eagerness and gratitude once again.

Yours sincerely,

How to Write a Job Acceptance Letter

The employment acceptance letter is written for a specific purpose, and it needs to be geared towards that purpose for it to be effective and be relevant to the recipient. Acceptance letters are intended to convey your understanding of the job and make a good first impression. The following points are why it is important to know how to accept a job offer and they must be evident in your letter:

  • Explicit confirmation of acceptance of the offer
  • Gratitude and appreciation for the opportunity
  • Terms and conditions of employment as discussed and agreed upon
  • Joining date

These basic checkpoints of the letter ensure that there is no confusion or disparity on any terms. If any are found, it is important to clear them up before beginning your engagement with the organization. They help a smooth job transition and bring up important matters to that may crop up during the joining process. There are a number of things to be kept in mind while writing the job offer acceptance email reply. The following points should tell you how to write a job acceptance letter:

  • Brevity is important. Your future employer must not have to read and sift through a large amount of text to grasp your point. Given what your offer letter contains and needs to convey, keeping your points brief works to your advantage.
  • Know what you want to convey. You are writing an offer letter for a specific purpose, and it is important for that purpose to come through clearly and effectively in your letter. The recipient must immediately grasp the crux of your letter. Brevity comes into play here, as does etiquette and formality of writing.
  • Be professional. This is one of the first instances of business correspondence with the organization, and it helps to establish a good first impression with your employer. Proper formatting, etiquette, attention to detail, clarity, and punctuality are important factors in affecting how people view you coming into the company.
  • Express gratitude. Make sure to thank your employer for the opportunity and express enthusiasm for the upcoming job. This is also a good chance to display your areas of skill and convey where you would be willing to contribute and learn in the organization. However, formality and brevity are especially important in this section.
  • Confirm details of the employment. It is important to go into the job with all points and conditions cleared and sorted out between you and your employer. Conveying the terms of employment as you understand them will help your employer double-check and clear up any misunderstandings before your engagement begins. It also serves as a record of correspondence and confirmation for future reference.
  • Edit, proofread, and double-check everything. The final step is especially important to ensure professionalism and make a good first impression. Errors in grammar and unprofessional language are extremely detrimental to your image. Make sure to be as thorough with your letter as possible, and establish a baseline standard for all future business correspondence with, within, and outside of the organization.

Sample of Job Acceptance Letter with Example

Given below are a number of examples of job offer acceptance letter, each with their own kind of writing style and focus. These will prove helpful while drafting your own. Make sure to choose the one that best matches your company’s profile and your own position with the company, and feel free to improvise and modify as much as needed.

Job Acceptance Letter from Employer

From,
Tamara Howe
3415 Lobortis. Avenue
Rocky Mount WA 48580
(655) 840-6139
Date 11-05-2009
To,
Keegan Blair
Ap #761-2515 Egestas. Rd.
Manitowoc TN 07528
Subject: (_______________)

Dear Keegan Blair,

Congratulations on your acceptance to the position of (position name in full) at our company. After careful consideration, we have decided that you are the best-suited person to helm these responsibilities.
Your employment will begin from (date). You are requested to appear at the office at (date and time) in order to discuss further details of your employment. Please note that any terms, conditions, and discussions about the particulars of your employment will be taken up in this meeting, so it is important that you attend.
If you have any questions or queries, please feel free to contact us at (contact information). Once again, congratulations on your acceptance to this position. We look forward to working with you.

Thank You,

Yours Sincerely,
(Your Signature)
Tamara Howe

Job Offer Acceptance Letter with Conditions

In this letter, you need to mention explicitly the conditions of employment. You may refer to any previous communication, oral or written, in order to enumerate these details. There may also be conditions attached to the communications, or the job itself. These must be cleared up before beginning the job, for the sake of the employer and employee both. Other than these special conditions, the basic format of the letter is effectively similar to the rest of the letters discussed.

This is a comprehensive letter that expresses gratitude, acknowledges the company’s role through the hiring process, and displays enthusiasm. It also explicitly states acceptance of the offer’s conditions.

Acceptance Letter for Job with Conditions

From,
Keaton Underwood
Ap #636-8082 Arcu Avenue
Thiensville Maryland 19587
(564) 908-6970
Date 05-05-2009
To,
Nasim Strong
Ap #630-3889 Nulla. Street
Watervliet Oklahoma 70863
Subject: (_______________)

Dear Nasim Strong,

I pleased to thank you for the privilege of joining your company [company name] on [date]. You were extremely professional and accommodating throughout this hiring process. I look forward to making a useful contribution and helping the company achieve success.
Kindly consider this as a formal acceptance to join your group as a [position name]. I agree and accept the conditions of the jobs which you have demonstrated in your offer letter.

Thank you for your faith and support.

Sincerely,
(Your Signature)
Keaton Underwood

Teaching Job Acceptance Letter

From,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174
Date 05-05-2009
To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317
Subject: (_______________)
Dear Principal,

Thank you for offering me the teaching position in <institution name>. I am very excited to accept your offer.
I am eager to meet the staff on (date) to begin planning class activities, curriculum, and other such aspects of the task. I hope to use my skill set to the best of my abilities for the good of the students and the institute.
Please let me know if there is any necessary information or documentation yet to be submitted. I am eager to adequately complete all formalities before my joining date so that I can begin my employment as successfully as possible.

Yours Sincerely,
(Your SIgnature)
Pascale Patton

How to accept a job offer

When a job offer is made, it is made with respect to the candidate’s competence, professional conduct, adaptability, merit, and a number of other factors. If you receive such a letter from a company, it is your professional responsibility to send them an official employment acceptance letter pertaining to the offer. It displays a professional work ethic and helps establish an impression of responsiveness, eagerness, and competence.

This especially talks about the benefits associated with the job that have already been discussed with the employer. It is also a confirmation of acceptance and expresses gratitude for the opportunity.

Acceptance Letter for Employment

From,
Jordan Calderon
430-985 Eleifend St.
Duluth Washington 92611
(427) 930-5255
Date 04-05-2009
To,
Zorita Anderson
1964 Facilisis Avenue
Bell Gardens Texas 87065
Subject: (_______________)

Dear Zorita Anderson,

Thank you for giving me the offer of [position name] with [the name of the company]. I am grateful to accept this job offer, and I look forward to starting my career with your company on [date of joining].
As we have discussed earlier, I expect the salary I get paid of [salary] and the medical insurance benefits also be provided in 45 days after my joining.
Once again, I thank you for giving me this opportunity and waiting to join your team to do my best for the company in the future.
Please contact me in case of any further requirements.

Yours Sincerely,
(Your Signature)
Jordan Calderon

Nursing Job Acceptance Letter

From,
Sade Higgins
Ap #287-3260 Ut St.
Wilmington OR 05182
(422) 517-6053
Date 04-11-2009
To,
Dante Bennett
481-8762 Nulla Street
Dearborn OR 62401
Subject: (_______________)

Dear Dante Bennett,

Thank you for giving me this golden opportunity as a nurse with [hospital/institution name]. I welcome this offer, and I am looking forward to starting my work on [starting date].
I am thankful for the trust you have placed in me to handle your patients and will discharge my duties to the best of my abilities. As discussed previously, the scope of my work includes [list of responsibilities]. Thank you once again for giving me this great opportunity. I will do my best to meet your expectations.
If there is any additional information needed or any other paperwork to be performed, please let me know by sending an email to this same address.

Yours Sincerely,
{Your Signature}
Sade Higgins

How to Write a Job Acceptance Email

Accepting a job offer that arrived in an email has basically the same format and purpose as a traditional letter. In a job offer acceptance email reply, promptness in reply and appropriateness of language is especially important due to the online, instant, and permanent nature of communication.  The basic structure of the letter remains the same, along with a few changes in salutation design and attachment etiquette. In the end, keeping the communication short, crisp, informative, and professional is what really matters in the long run.

Job Offer Acceptance Email Sample

From,
Daniel Malone
2136 Adipiscing Av.
Lima RI 93490
(360) 669-3923
Date 04-11-2009
To,
Emerson Espinoza
Ap #247-5577 Tincidunt St.
Corpus Christi WI 97020
Subject: (_______________)

Dear ———- [HR/Manager Name],

Thank you for giving me this golden opportunity as a/an [designation name] with [company]. I welcome this offer, and I am looking forward to starting a job with your company on [starting date].
In our last email correspondence, we discussed that my initial salary would be [salary] and health and life insurance benefits would be provided by [company name] after [number of days] days. Thank you once again for giving me this great opportunity. I am deeply honored to join your team, and I will do my best to meet your expectations for the company.
If there is any additional information needed or any other paperwork to be performed, please let me know by sending an email to this same address.

Yours Sincerely,
(Your Signature)
Daniel Malone

This is an e-mail acceptance of the job offer. It tenders a formal acceptance of the offer mail, and confirms the terms of employment including salary and benefits.

How to Accept a Job Offer Email

From,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618
(983) 632-8597
Date 04-10-2009
To,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
Subject: (_______________)

Dear Elmo Lopez,

I was quite surprised when I received the offer mail for the position of [position name] from [company name]. Kindly, consider this email as my formal acceptance for the mentioned designation.
I am gladly accepting your offer with an annual salary of [salary]. I concede that my yearly salary and other medical benefits will begin after 30 days of my joining.

Yours sincerely,
(Your Signature)
Aaron Trujillo

This expresses the employee’s enthusiasm towards the opportunity. It clarifies the terms of employment as discussed earlier, and provides a specific line of contact in case of any requirements.

Job Acceptance Thank You Email

From,
Liberty Walton
343-6527 Purus. Avenue
Logan NV 12657
(581) 379-7573
Date 04-10-2000
To,
Hu Park
1429 Netus Rd.
Reedsport NY 48247
Subject: (_______________)

Dear Hu Park,

Thank you for giving me this golden opportunity as a/an [designation name] with [company]. I welcome this offer, and I am looking forward to starting a job with your company on [starting date].
We discussed that my initial salary would be [salary] and health and life insurance benefits would be provided by [company name] after [number of days] days. The benefits are greatly appreciated.
Thank you once again for giving me this great opportunity. I am deeply honored to join your team, and I will do my best to meet your expectations for the company.
If there is any additional information needed or any other paperwork to be performed, please let me know by sending an email to this same address.

Yours sincerely,
(Signature)
Liberty Walton

Job Acceptance Letter Template in PDF and Word Format

Job Acceptance Letter Template

PDF WORD

Job Acceptance Letter Template

PDF WORD

PDF WORD

Job Acceptance Letter Template

PDF WORD

Job Acceptance Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Job Acceptance Letter Template in Word(.Docs) Format

  1. Word (Doc.) Template 1
  2. Word (Doc.) Template 2
  3. Word (Doc.) Template 3
  4. Word (Doc.) Template 4

Conclusion

A job acceptance letter is an important part of business correspondence. It ensures a good first impression and starts you off on the right foot with your future employer. It also helps to explicitly confirm your involvement with the company and clear up terms and conditions of employment before you begin your job. A professionally written and smartly executed acceptance letter can be a great boost to your career, and establish you as an intelligent and detail-oriented professional early on in your organization.

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