A farewell letter is written when someone is leaving his current working place for whatever reason he/she might have. Maybe he is retiring from his current job or, switching for a better opportunity or going for higher studies. This is a nice idea of writing a heartfelt brief letter to people in the workplace so that they can be aware of the reason for his absence further in the organization.
Sometimes it happens like people already tell their colleagues or bosses about his discontinuation in the company, but to ensure that everyone in the surrounding who may want to keep in touch is well informed about their colleague’s whereabouts. A letter or an email will be a very good medium to take care of a matter like this. Also as the person who is leaving the company will no more be available in his general contact details like his company authorized email id or the desk phone he had been using, the letter will be a form of a record of his future contact information.
Whom to Write the Farewell Letter
It depends on each individual that whom he or she may consider as the recipient of the letter or the good by e-mail. Normally if the person is working in a moderately small organization where colleagues are known to each other or they share cordial relationships within the office, he may include everyone from the office. If the organization is something bigger and ex-colleagues, he or she can choose his coworkers and managers with whom he was currently working or has worked in the past. He may include employees whom he may have considered his mentor or friends from his workplace. Bosses and ex-bosses also can be included.
Format of Letter of Farewell
The basic format of this letter should be simple and close to the writer’s heart. It should be filled with positivity and honesty. If the letter is meant to be addressed to the boss or senior people in the management, a certain formality should be maintained when writing the letter. Moreover, one needs to be thankful for the opportunities one has been proven by the company and he should express his gratitude towards his employers. Specifically, a mentor or a manager be mentioned if he or she has left a good reason in the employee’s success story. An example of an event that is close to the writer’s experience also can be shared. That way, he can add more personalized essence to his letter.
It’s always nice and advisable that the letter should end in a happy and cordial note.
A sample letter will contain the below keywords or rather key-details:
The letter may have a format like below:
“Hi (employee name or team name)
1st paragraph: This segment will start as “I will take this opportunity to let you know..” and let the colleagues know about the employee’s leaving his current job.
2nd paragraph: In this space employee should express his overall experience in the company and relationship with his colleagues.
3rd paragraph: This should be considered as the final part of the letter. Generally, a formal but heartfelt thank you note is included along with the contact details. So that his coworkers have the knowledge to reach him when he is out of the organization.
How to write a Farewell Letter
The segments that are must have in this letter :
- This letter should always start with a positive note. It should be mentioned how comfortable and employee-friendly the employee had felt in his workplace and he had been fortunate to get to work with awesome people. A goodbye note should never workplace bitterness.
- Be Thankful: There should be a special mention about the mentors and managers, who have helped the employee to grow in the workplace. Also, mention some colleagues who have been supportive of the employee.
- Let them know about the future venture: Although most of the employees who leave their workplace don’t feel very comfortable to share the details of their future venture, there should be some mention about it. If it is a higher study, some details of the subject or the degree should be highlighted. If it is some new company or a new role, even though the company name is not mentioned, but some details about the role will be of no harm.
- Contact Details: This is very important. As the employee will not be available once he is out of his current workplace, it is always advised that the letter should hold the employee’s future contact information. Do that, if needed, his ex-colleagues can contact him without much hassle.
Farewell Letter Sample with Example
Here is an example of a letter that can be referred to when writing down a touching letter.
This letter to friends can be informal and rather it should be heartfelt and touchy. The letter will contain the experiences of precious moments spent with friends and how they will be missed once the writer is away. It will be an emotional message conveyed as a gesture of bond.
Below is an example of this letter that can be considered :