To Whom It May Concern: Letter Template

The phrase “To Whom It May Concern” is a traditional way to address correspondence when you don’t know the specific name of the recipient. This guide will provide a template for writing a letter with this salutation, an example using the template, and a variation of the template for different contexts.

Purpose of ‘To Whom It May Concern’ Letters

Such letters are used for various purposes, including:

Job applications when the hiring manager’s name is unknown.
Letters of recommendation or reference.
Formal complaints or inquiries.

Key Elements of ‘To Whom It May Concern’ Letters

Formal Tone: The letter should maintain a professional and respectful tone.

Clear Purpose: State the purpose of your letter in the opening paragraph.

Detailed Content: Provide all necessary details to support your purpose.

Concise Conclusion: Conclude with a call to action or a polite closing remark.

Contact Information: Include your contact details for follow-up.

‘To Whom It May Concern’ Letter Template

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

To Whom It May Concern,

I am writing to [state the purpose of your letter]. [Provide detailed information about your request, inquiry, or the subject of your letter.]

[If applicable, include specific details or examples to support your points.]

I believe that [state any conclusions or requests]. Your attention to this matter would be greatly appreciated.

Should you require any further information, please do not hesitate to contact me at [Your Contact Information].

Thank you for your time and consideration.

Sincerely,

[Your Name]

Example Letter Using the Template

John Anderson
123 Elm Street
Anytown, AT 12345
john.anderson@email.com
(555) 123-4567
January 29, 2024

To Whom It May Concern,

I am writing to request consideration for the position of Senior Graphic Designer, as advertised on your company website. With over five years of experience in graphic design and a proven track record of successful projects, I am confident in my ability to contribute effectively to your team.

In my previous role at Creative Design Studio, I led a team of designers in creating marketing materials that resulted in a 30% increase in client engagement for our top customers.

I am excited about the opportunity to bring my unique talents to your company and am eager to contribute to your team's success. Your attention to this matter would be greatly appreciated.

Should you require any further information, please do not hesitate to contact me at john.anderson@email.com or (555) 123-4567.

Thank you for your time and consideration.

Sincerely,

John Anderson

‘To Whom It May Concern’ Letter Template Variation

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

To Whom It May Concern,

I am reaching out to express my interest in [state the purpose, such as a job, service, or assistance]. My experience in [mention relevant experience or qualifications] makes me a suitable candidate for this.

[Include additional information or specifics about your request or qualifications.]

I am confident that my background in [relevant field or area] aligns well with the requirements of [mention the specific job, service, or subject]. I would be honored to contribute to [mention the company, team, or cause].

Please feel free to contact me for any additional information or documentation at [Your Contact Information].

Thank you for considering my application/request.

Best regards,

[Your Name]

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