23+ Free Appeal Letter Template – Format, Sample & Example


The dictionary definition of an appeal is to “make a serious, urgent and heartfelt request”. This request can be made when asking for help or when one feels that they have been wronged. When the appeal is made in the form of an official letter, it is known as an Appeal Letter.

Receiving and responding to Letter of Appeal forms a major chunk of the responsibilities of most authorities in their respective domains. For example, the principal of a school may get this type of  letters from students, parents, teachers and other agencies.

Well written these letters can be a boon for any individual, who feels they have been wronged, by giving them an opportunity to put forward their side of the story. If they are able to put across their point properly, they may even get the decision overturned.

Appeal Letter Format

It is very easy for the emotions to cloud your judgement, when writing an letter. Still, it is best to calm yourself before writing the letter.

Following are the principal components of this letter

  • Sender Information – The most important part of this type of letter is the details of the sender. Since this letter is generally written to an authority, who may not be familiar with the appellant; it is advisable to first introduce oneself.
  • Intended Recipient – With a letter of appeal, you expect someone to hear your concern. Hence, it is important to identify the correct recipient of the letter before reaching out to them.
  • Date of Appeal – Another important factor to be included in this letter is the date on which the appeal is being made. It is important in order to keep a clear record of all the events that took place and in which order.
  • Situation / Event – This is the core of your letter. The triggering event or the situation as a result of a number of events that led to a condition against which you want to make an appeal, needs to be clearly explained.
  • Expected Outcome – When you are voicing your concern about a situation, it is better to clearly lay down your expectations.

How to write an Appeal Letter

When writing this letter, keep the following in mind.

  • Keep it Professional: It is easy to be overcome by emotions while writing this letter. However, the language reflecting this in letter can only have a negative impact. So, keep it professional.
  • Own up your mistakes: Yes, you are the aggrieved party. However, there might have been places in the past, where you went wrong. If you remember any such situations, own them upfront.
  • Keep it Short and Crisp: Do not delve into how much you have been wronged. Instead, keep it as short and crisp as possible.
  • Edit, edit and edit: The importance of editing an letter of Appeal cannot be emphasized enough. It is an official document. Hence, it is extremely critical that the letter is error free.

Sample Letters of Appeal Example

Sample 1: Letter of Appeal for School Admission

The Principal,
Modern Public Academy,
Ap #130-1685 Ut Street
Tyler KS 73510

Date: 02-02-2005

Dear Sir,

My name is ABC, and I am employed with the Central Government’s financial. I was recently transferred to this city. While making inquiries about a good school for my son, I was referred by almost everyone to your institution.
So I approached your admission department. My son appeared for your entrance examination on DD/MM/YY and passed it with 95% marks. However, he was still denied admission. On meeting personally with the Admissions In-Charge Mr. K, I was informed that this was because the school session has already started.
I tried to explain Mr. K and would also appeal to you to consider the fact that this situation arose because of my sudden transfer. Also, as his examination marks show, my son will quickly catch up with the curriculum.

Therefore, I request you to kindly consider this as a special case and allow him to be admitted to your school.

Thanks.

Best Regards
Ina Burt

Sample 2: Appeal Letter for Insurance

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

Date: 03-06-2014

To,
Palmer Gay
557-2026 Purus St.
Watertown TN 07367

Subject: (_______________)

Dear Palmer Gay,

Kindly accept this letter as my appeal against [Insurance Company’s Name]’s decision to reject my claim number 28776382 for covering the [Procedure Name] procedure that I underwent. I am a policyholder with your organization since 2004.
In this period, I have undergone any treatment only with a doctor impaneled with you. However, recently my primary caregiver Dr. D recommended [Procedure Name] for my condition. Attached herewith are the documents for the same.
As I checked, currently there is no doctor available in your list of impaneled doctors, who has sufficient experience in the [Procedure name]. Thus, I had to undergo treatment with Dr. T, who is an expert in the field. I had attached the bills for this treatment with my claim, which was rejected stating [reason].
I had to make this decision due to the unavailability of a specialized doctor in the impaneled list. I sincerely request you to reconsider your decision and process my claim.

Best Regards,
[Sender’s Signature]
Lyle Sutton

Sample 3: Appeal Letter for Financial Aid

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

Date: 03-06-2014

To,
Palmer Gay
557-2026 Purus St.
Watertown TN 07367

Subject: (_______________)

Dear Sir,

I have received your letter offering me financial assistance of Rs. N/- towards my educational expenses for the year 2019-2020. I am thankful for your help in completing my education. However, I would like to draw your attention to the fact that my father was asked to opt for voluntary retirement this year, further straining my family’s already stressed finances.
In light of this new development, I appeal to you to raise my aid by Rs.M/- as I am determined to complete my education and improve my family’s financial situation. Request you to consider my request and oblige.

Thanks and Regards,

Yours Sincerely,
Palmer Gay
[Sender’s Address]

Sample 4: Appeal Letter for College

The Principal,
Dr. JW Wilson college
Ap #676-6532 Odio Rd.
Darlington CO 06963

Date: 05-05-2011

Dear Sir,

My name is Wilma Pace, and I am a student of [VBS] in your institute. I met with an accident last month and have been advised bed rest. It is due to this, I had requested to be allowed to take the ongoing semester examinations a month later when I am re-join the college.
This request was however turned down by the examination cell citing multiple reasons. I am writing this letter to appeal to you for kindly considering my case. I am unable to take the examinations on the scheduled dates and missing them would mean losing an entire year for me.
I request you to kindly consider this as a special case and allow me to take the exams at a later date.

Thanks.
Yours sincerely,
Wilma Pace

Sample 5: Appeal Letter for Grades

To
The Principal
St. Teresa Public School
Ap #517-7326 Elementum Rd.
Fort Smith North Dakota 79637

Date: 04-04-2011

Dear Sir,

My name is ABC, and I am a student of your Standard XY class. In the recent quiz, conducted by you, which will be contributing towards our final grades, I had been awarded Grade A when I first received the evaluated answer sheet on the 20th.
However, while going through the final sheet I realized, I have been awarded Grade B. On asking your teaching assistant, I found out that this difference has occurred due to changes in the marking scheme in the question paper. I sincerely appeal to you to retain the original marking scheme and grades, as this changed marking scheme is having a major impact on my overall performance.

Thanks.

Yours Sincerely,
Kyla Olson

Sample 6: Appeal Letter for Housing

From,
Wilma Pace
Ap #676-6532 Odio Rd.
Darlington CO 06963
(926) 709-3295

Date: 08-04-2019

To,
Vielka Nielsen
Ap #517-7326 Elementum Rd.
Fort Smith North Dakota 79637

Subject: (******************)

Dear Vielka Nielsen,

This is with reference to my application for renting out Flat 302, in your society. I got to know that I have been refused permission to rent out the flat as I have a pet. I am writing this letter to appeal to you for reconsidering your decision.
I have had my pet for 5 years now and there has been not a single complaint against either him or me in any previous society. I can assure you that the same will continue here as well if I am allowed to stay. Kindly reconsider your decision.

Thanks and Regards,

Yours Sincerely,
(Signature)
Wilma Pace
[Sender’s Address]

Sample 7: Parking Ticket Appeal Letter

Date: 08-04-2019

To,
Jasper Carney
The Honourable Bench,
1195 Lobortis Rd.
New Orleans New Hampshire 71983
(763) 409-5446

Dear Sirs,

This is with reference to the Parking Ticket no. AHS873 issued against me. I had parked my vehicle outside the hospital as I was rushing my mother to the hospital in an emergency situation. In that perturbed state of mind, I did not notice the “Work In Progress, No Parking” sign.
Instead, I just parked in the first available parking slot and rushed inside. It’s only on my return that I got to know about the sign and the parking ticket. I appeal to you to consider the extraordinary circumstance and strike off my ticket.

Thanks and Regards,

Yours Sincerely,
(Your Signature)
Remedios Hester
[Sender’s Address]

Sample 8: Appeal Letter Against Dismissal

Date: 02-02-2014

The Department of HR,
KYC Digital Inc.
487-5787 Mollis St.
City of Industry Louisiana 67973

Dear Sir,

This is with reference to the Termination Letter handed to me by my manager. It has been cited in the letter that this decision is being taken as my behaviour was found to be objectionable and that I got into a physical fight with my colleagues.
I would like to appeal against this decision and request an audience with a member of the HR team to explain my side of things, before such a harsh decision is taken. Kindly let me know the forward path on this appeal.

Thanks and Regards,

Yours Sincerely,
Remedios Hester
[Sender’s Address]

Sample 9: Appeal Letter for Consideration

Date: 02-05-2019

The Department of HR,
MLM Inc.
Raddission Park,
Texas, USA

Subject: (_________________)

Dear Sir / Madam,

This is with reference to my interview that was scheduled in your organization on the 23rd of this month. I was late by nearly 4 hours for the interview and was told that the interview panel is not available due to their prior commitments and hence, my candidature is being rejected.
I appeal to you consider the fact that it was on that morning itself, a complete transport strike was called making it nearly impossible for me to travel all the way from the other part of the city. I managed to reach the venue with great difficulty. While I understand that I was too late for the interview, I request you to consider my situation before coming to any decision.

Thanks and Regards,

Yours Sincerely,
Mary Zane
[Sender’s Address]

Sample 10: Appeal Letter for Reconsideration

Date: 08-02-2018

The Department of HR,
DIHA Corp.
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

Dear Sir,

I am writing this letter in response to the communication that we received from your department to cancel our all India sales persons meet, scheduled later this week. Although I understand the budgetary constraints given the recent uncertain business environment, I sincerely appeal to you to reconsider.
Events like this can help us boost the morale of the sales team, who are at the front end for taking in the response of the current business situation and motivate them.

Thanks and Regards,

Yours Sincerely,
Eleanor Jennings
[Sender’s Department]

Sample 11: Appeal Letter for Termination of Employment

Date: Month DD, YYYY

The Department of HR,
CNGB Company Pvt. Ltd.
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

Dear Sir / Madam,

I am writing this letter in response to the termination letter handed out to me with charges of indulging in fraudulent practices at work. I appeal to you to grant me an audience for explaining my side of the story. I am sure, after listening to me, you will reconsider this decision.
Thanks and Regards,

Yours Sincerely,
Theodore Lowe
[Sender’s Department]

Sample 12: SAP Appeal Letter Sample

Kyla Olsen
The Office of Student Financial Aid,
St. Merry Public School|
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

Date: 21-12-2012

Dear Sir,

I am SNB and am a student of SY KJD in your institute. I had applied for and am a recipient of the merit cum means scholarship that I received for the first and second years. However, a month before my SY final year examinations, I was hospitalized for 3 weeks for [illness name]. This severely impacted my grades and I could not meet the SAP criterion, leading to the withdrawal of my scholarship.
I appeal to you to kindly reconsider my case and allow for the continuation of the scholarship, in the absence of which, I will be unable to continue with my education. I am attaching the hospital documents as proof of my claim. Please help me in this regard and I assure you that I will meet all the expectations going ahead.

Thanks.

Yours Sincerely,
(Your Signature)
Iris Watson

Sample 13: Unemployment Appeal Letter Sample

From,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

Date: 06/09/2019

To,
Calista Wise
State Unemployment Compensation Board,
7292 Dictum Av.
San Antonio MI 47096
(492) 709-6392

Dear Calista Wise,

This letter is being written by me as a formal appeal against the decision taken by the State Unemployment Board to deny me my unemployment benefits. The letter I received dated [insert the letter date] for the aforementioned intimation stated that my employer was fighting my claim on the grounds that I was absent from my job for long intervals without approval.
I would like to inform the board that these accusations are completely false and I am attaching documentary evidence of all my absence being with prior intimation and approval. Kindly consider the matter and help me receive my unemployment dues.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Kyla Olsen

Sample 14: Scholarship Appeal Letter Sample

Remedios Hester
487-5787 Mollis St.
City of Industry Louisiana 67973
(614) 514-1269

Date: 08-01-2017

The Principal,
KJHK academy public school
[Address of the School]

Subject: (*********************)

Dear Sir,

My name is KJS and I have recently completed my graduation in [name of the field] from [name of the institute you passed from]. During my studies, I developed a keen interest in the field, especially in [name of specialization]. While going through options for further studying in the field, I discovered your institute from [name of the source].
I am highly interested in pursuing my further education from your institute and have also cleared the entrance examination. Attached with this letter is my score sheet. I am writing this letter to appeal for the [Name of scholarship] as this will help me pursue this course, I so want to. Without the scholarship and with my limited income, it will be impossible for me to join the course. Kindly consider the matter and grant me the scholarship.

Thanks.

Yours Sincerely,
Remedios Hester

Sample 15: Approved SAP Appeal Letter Sample

[Sender’s Name],
The Office of Student Financial Aid,
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

Date: 02-03-2004

Dear Eleanor Jennings,

It is my pleasure to inform you that your SAP appeal letter was considered during our internal committee review conducted on [date of review], and a decision was unanimously reached for granting your appeal. The committee, however, would like you to adhere to the following conditions over and above the ones stated in the charter

  1. [Condition 1]
  2. [Condition 2]

Ensure that you meet the SAP requirement criterion this year along with the above conditions for the continuation of your financial aid.

Best Wishes

Yours Sincerely,
Ezra Duffy

Sample 16: License Suspension Appeal Letter Sample

From,
Ezra Duffy
Ap #782-7348 Dis Rd.
Austin KY 50710
(203) 982-6130

Date: 01-01-2013

To,
Haviva Holcomb
P.O. Box 642 3450 In Road
Isle of Palms New York 03828

Subject: *************************

Dear Haviva Holcomb,

This letter is being written by me as a formal appeal against the decision taken by the State Road Transport Corporation to suspend my driving license. I was intimated of the same by the letter sent by the Corporation dated [date of the letter], which mentioned the reason for the suspension as over speeding on NH16.
I would like to present my side of the case. I accept that I was above the speed limit during the time of the incident. However, this was because I had just picked up an accident victim and was rushing him to the nearby hospital. I have the victim as a witness and the hospital documents to certify my claim. Hence, I request you to kindly consider my appeal and revert the suspension of my license.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Ezra Duffy

Sample 17: Dart Charge Appeal Letter Example

From,
McKenzie Hernandez
Ap #367-674 Mi Street
Greensboro VT 40684
(168) 222-1592

Date: 01-01-2013

To,
Dale Griffin
P.O. Box 854 8580 In Ave
Revere South Dakota 43841

Subject: *************************

Dear Dale Griffin,

This letter is being written by me as a formal appeal against the penalty being levied on me for non-payment of dart charges. The vehicle number under contention is [vehicle number]. I would like to appeal on the grounds that these charges are for [date for which the charges were levied], whereas I sold this vehicle to [Name of purchaser] on [date of purchase].
The documentary evidence for the sale is attached to this letter. Since the sale was completed in the recent past, the same may not have been updated in all records within the short time frame. Hence, this penalty was levied on me. Whereas I was not the rightful owner on the date of this occurrence. Kindly look into the matter and waive off the penalty.

Thanks.

Yours Sincerely,
[Signature of the Sender],
McKenzie Hernandez

Sample 18: US Visa Refusal Appeal Letter

Date: 01-01-2013

To,
Dale Griffin
The American Consulate General,
P.O. Box 854 8580 In Ave
Revere South Dakota 43841

Dear Dale Griffin,

My name is GHD and I am a resident of JHD. I am currently employed with SJHD as a full time employee. I had recently applied for a US Visa for attending a company conference from 1st to 4th of the next month. Post this I have a plan of visiting the country as a tourist till the 15th. My return tickets are booked for the same.
My Visa application was refused on the basis of the purpose of the visit is unclear. I am writing this letter to appeal against the refusal as I am one of the speakers in the conference and hence need to visit mandatorily.
My entire itinerary and the conference details from my employer are attached to this letter. Request you to kindly consider this evidence and grant me the Visa for the visit.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Blythe Carroll

Sample 19: Visa Denial Appeal Letter Sample

From,
Blythe Carroll
7709 Justo. Ave
Princeton TX 77987
(314) 882-1496

Date: 01-01-2013

To,
Cara Whitehead
4005 Praesent St.
Torrance Wyoming 22767

Subject: *************************

Dear Cara Whitehead,

My name is SKD and I am a resident of KHD. I am currently employed with DGD as a full-time employee. I had recently applied for a [name of the country] Visa for a personal visit as a tourist.
My Visa application was refused on the basis of the travel insurance coverage being insufficient. I have added on to the existing coverage to meet the requirements and now I am writing this letter to appeal for reconsideration of my application.
My entire itinerary and the updated insurance documents are attached to this letter for your perusal. Request you to kindly allow my Visa application to proceed further.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Blythe Carroll

Sample 20: Tax Penalty Appeal Letter Sample

From,
Sonya Ray
Ap #315-8441 Eleifend Street
Fairbanks RI 96892
(275) 730-6868

Date: 01-01-2013

To,
Hyatt Kramer
1011 Massa Av.
Kent ID 63725

Subject: *************************

Dear Hyatt Kramer,

My name is SKD and my [Revenue Identification Number] is JDHD. I am writing this letter to appeal against the penalty levied on me of [amount of penalty] as per the intimation letter number [KJSHJSH] dated [date of the intimation letter]. The reason mentioned in the letter is non-payment of my tax liabilities for the financial year [XY] in the stipulated deadline.
I accept that the taxes were not paid by the deadline as I was unable to receive the relevant sales invoice from my customer on time. This led to a delay in the calculation of the tax liabilities on my part, delaying the payment. However, I was able to complete the formalities and filed my taxes within 15 days of the deadline.

Hence, I request you to look into the matter and waive off the penalties.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Sonya Ray

Sample 21: Parking Eye Appeal Letter Sample

From,
Howard Hayden
P.O. Box 847 8019 Facilisis Street
Joliet SC 73490
(287) 755-9948

Date: 01-01-2013

To,
Dahlia Lee
1293 Tincidunt Street
Atwater Pennsylvania 76865

Subject: *************************

Dear Dahlia Lee,

I am the registered owner for the Vehicle Number [HDG378]. I have received a demand from your company for the amount HDD for parking beyond the allowed limit.
I am writing this letter to appeal against the demand, as my car broke down while in the parking and could not be moved before being repaired. I am attaching the proof of the same along with the repairing bill for reference and request you to kindly withdraw the demand.

Thanks.

Yours Sincerely,
[Signature of the Sender],
Howard Hayden

Sample 22: Sample Appeal Letter for College Readmission

From,
Jeanette Sharpe
Ap #364-2006 Ipsum Avenue
Wilmington Ohio 91750
(711) 993-5187

Date: 01-01-2013

To,
Rigel Koch
P.O. Box 558 9561 Lacus. Road
Laughlin Hawaii 99602

Subject: *************************

Dear Rigel Koch,

My name is KJS and I have been a student of Arts in the graduation class of your institute. My family shifted from [Name of the city 1] to [Name of the city 2] around 1 month back. That is when I withdrew from college to be with my family. But, now that my father has got a better job back here, we have shifted once again to [Name of the city 1].
With this shift, I wish to continue my studies in your institute once again as I am already familiar with the place and was here only a month back. However, I have been informed by the admissions office that the session is progress and the admission process is closed. I am writing this letter to you to appeal for consideration of my case and allowing me to readmission in the institute. I will be able to pick up very quickly as I need to cover only a month’s loss.
Kindly look into the matter and allow me to re-join the institute.

Thanks.

Yours Sincerely,
Jeanette Sharpe

Sample 23: University Appeal Letter Sample

From,
Kim Fletcher
Ap #345-3847 Metus Road
Independence CO 30135
(368) 239-8275

Date: 01-01-2013

To,
Hiram Mullins
754-6427 Nunc Ave
Kennewick AL 41329

Subject: *************************

Dear Hiram Mullins,

My name is KJS and I am a student in the [name of the course] at your university. I recently received a letter of dismissal from the university, stating that I have been involved in a fight with my fellow students.
I am writing this letter to appeal to you against the dismissal as I have proof to show that I was not involved in a direct fight with anyone. Instead, I got mixed up in an ongoing fight between completely different groups and am being penalized for the same.
I sincerely request you to consider the evidence and revert this dismissal, as my education and my career are of utmost importance to me.

Thanks.

Yours Sincerely,
Kim Fletcher

Appeal Letter Template in PDF and Word (doc.) Format:

Letter of Appeal for School Admission

PDF | WORD

Appeal Letter for Insurance

PDF | WORD

Appeal Letter for Housing

PDF | WORD

Appeal Letter for Financial Aid

PDF | WORD

Appeal Letter Template in PDF Template

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Appeal Letter Template in Word [Doc.] Template

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3
  4. Word Template 4

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