The dictionary definition of an appeal is to “make a serious, urgent and heartfelt request”. This request can be made when asking for help or when one feels that they have been wronged. When the appeal is made in the form of an official letter, it is known as an Appeal Letter.
Receiving and responding to Letter of Appeal forms a major chunk of the responsibilities of most authorities in their respective domains. For example, the principal of a school may get this type of letters from students, parents, teachers and other agencies.
Well written these letters can be a boon for any individual, who feels they have been wronged, by giving them an opportunity to put forward their side of the story. If they are able to put across their point properly, they may even get the decision overturned.
Appeal Letter Format
It is very easy for the emotions to cloud your judgement, when writing an letter. Still, it is best to calm yourself before writing the letter.
Following are the principal components of this letter
- Sender Information – The most important part of this type of letter is the details of the sender. Since this letter is generally written to an authority, who may not be familiar with the appellant; it is advisable to first introduce oneself.
- Intended Recipient – With a letter of appeal, you expect someone to hear your concern. Hence, it is important to identify the correct recipient of the letter before reaching out to them.
- Date of Appeal – Another important factor to be included in this letter is the date on which the appeal is being made. It is important in order to keep a clear record of all the events that took place and in which order.
- Situation / Event – This is the core of your letter. The triggering event or the situation as a result of a number of events that led to a condition against which you want to make an appeal, needs to be clearly explained.
- Expected Outcome – When you are voicing your concern about a situation, it is better to clearly lay down your expectations.
How to write an Appeal Letter
When writing this letter, keep the following in mind.
- Keep it Professional: It is easy to be overcome by emotions while writing this letter. However, the language reflecting this in letter can only have a negative impact. So, keep it professional.
- Own up your mistakes: Yes, you are the aggrieved party. However, there might have been places in the past, where you went wrong. If you remember any such situations, own them upfront.
- Keep it Short and Crisp: Do not delve into how much you have been wronged. Instead, keep it as short and crisp as possible.
- Edit, edit and edit: The importance of editing an letter of Appeal cannot be emphasized enough. It is an official document. Hence, it is extremely critical that the letter is error free.
Sample Letters of Appeal Example