Every time there is a change in the ownership of a particular object or item, a document validating the same needs to be present. This is a legal document; however, it doesn’t necessarily have to involve the legal authorities. The individuals that are part of the process can easily prepare the bill of sale. Possession of any item requires a bill of sale. This mainly ensures and legally proves that the possessor of the item has acquired the item or object through valid means. The parties that at principally involved as a part of the change or ownership are referred to the buyer and seller.
Common Bills of Sale Related to Tennessee
When you refer to the list of compulsory documents, especially as far as the Bill of sale is concerned, is one of the most important documents. The bill of sale with certain items becomes very important and mandatory to authenticate the change of ownership. Hence the following variations of the Bill of Sale are mandatory –
- General bill of sale
- A bill of sale for a motor vehicle;
- A bill of sale for a boat; and
- A bill of sale for a gun.
How to write the Bill of Sale
The best part is as mentioned above writing the Bill of Sale is not a very difficult task. This task can be easily created by anybody and also doesn't take much time to be created. However, what is important is that there are certain elements that need to be included for sure. Along with these elements, there is a complete description of the item or object, in question, that needs to be included.
Below is the list of items that need to include by default as a part of the Bill of Sale –
- The date of the purchase.
- The full legal name and the physical address for both the buyer and the seller need to be included. It is the seller’s information or details that appear first and post that the details for the buyer are included.
- A description of the item.
- There needs to be a statement from the seller mentioning that the information or the details provided in the Bill of Sale is correct and true under penalty of perjury.
- The bills of sale for especially, for motor vehicles and boats, need to be notarized. The signature of the seller needs to be made on the documents physically in front of the notary.
- Registration or serial number of the vehicle or item;
- The year of make of the vehicle or item;
- Make of the vehicle or item;
- Model of the vehicle or item;
- Color of the vehicle or item;
- Size of the vehicle or item;
- Type of the vehicle or item; and
- Material from which the vehicle or item is made.
Also, the principal thing is that the buyer doesn’t need to sign the Bill of Sale; however, it is mandatory for the seller’s signature to be present. Also, both the seller and the buyer need to have copies of the Bill of Sale with them for future reference.
Writing the Tennessee Bill of Sale for Motor Vehicles
As mentioned earlier, it is mandatory for the bill of Sale for Motor Vehicles to be notarized. Along with being notarized, the complete description of the motor vehicle that is sold needs to be mentioned. Part of the motor vehicle description needs to include the details listed below -
- The Vehicle Identification Number or the VIN;
- The year of make of the vehicle;
- Make of the vehicle or item;
- Model of the vehicle;
- Color of the vehicle;
- Body of the vehicle;
Also, as far as the registration process goes, the bill of sale for motor vehicles doesn’t require that you register the motor vehicle. However, also with the above-mentioned details, the seller needs to have
- The certificate of title; and
- An odometer disclosure statement.
In the case, where the title is unavailable, the Application for a Duplicate Certificate of Title needs to be completed, without fail.
Writing the Tennessee Bill of Sale for Boats
Like the Bill of Sale for Motor Vehicles, the Bill of Sale of a Boat also needs to be notarized. Along with being notarized, the complete description of the boat that is being sold needs to be mentioned. The details which need to be mentioned are listed below –
- The make of the boat
- Length of the boat
- Year of the boat;
- The Hull ID;
- The registration or serial number, if present;
- The horsepower, if present
Also, as far as the registration process goes, the bill of sale for boats doesn’t require that you register the boat. However, every county has it's own set of rules and you can gain insights on the boat registration process by getting in touch with the County Clerk's office in your county.
Writing Tennessee Bill of Sale for Guns
Now let’s talk about the Bill of Sale for a gun, this is a personal document for record purposes. Hence there is no requirement for the Bill of Sale of a Gun to be notarized. However, the complete description of the gun needs to be mentioned as part of the Bill of Sale for Guns. The details about the gun which is required that are mentioned below –
- The make of the gun;
- The model of the gun;
- The caliber of the gun; and
- The serial number of the gun.
The Bill of Sale for Guns doesn’t require the gun to be registered. Basically, there is no registration of guns in the traditional sense in Tennessee.
The way the Bill of Sale has been designed, there is no requirement or the involvement of a lawyer or any legal firm to be involved for the same. The Bill of Sale can be easily prepared by the buyer and the seller. However, there are just some mandatory items or descriptions that need to be kept in mind while preparing the same.