13+ Free Offer Letter – Sample & Example

A person or an entity is sent an offer letter from a person or an entity when the latter is in agreement with the proposals or the terms and conditions of the former one. Basically, this letter portrays the willingness of an individual to do a certain thing which the other person has proposed through a medium. The letter need not be always sent on a positive set-up. An offer letter can also be sent to decline a previous offer such as a Decline Offer Letter.

When we talk about an offer letter, we refer to a Job Offer Letter in the most general sense. It’s a letter which is sent by an organisation to an individual who had applied for a position in your company.

Job Offer Letter is the most common amongst the offer letter that is sent around. They are simple and short and trimmed down to the minute details which renders an individual’s acceptance by an organisation and how will be acting in that particular organisation.

Before sending him/her an email you must have definitely given that individual the information over the phone. Coming to the email, write a perfect Subject Line which tells your future employee what you want to say. It need not be too much on the promotional side but can be something interesting to grab your future employee’s attention.

For example,

Offer from [Your Company’s Name] for the position of [Position’s Name]

A simple subject line like this should be opted for when sending such an email. The body content of this email should contain the following things

  •    The letter should contain details of the job in a brief manner.
  •    List down the contingencies, if any, applicable.
  •    An At-will statement should be mentioned in properly.
  •    Talk of the compensation and the benefits that are to be paid to the employee.  
  •    Mention the deadline for the accepting or declining the Offer Letter.  
  •    Give your contact details.

Samples of Offer Letter Examples

Here are some other examples of these Letters which you can go through to have an idea on how to go about it.

Sample 1: Real Estate Offer Letter

From,
Tom Cruise
Alaska, USA
tom@gmail.com
(+666)-888-98098

03/01/2005

To,
Willow Hunt
(The Grand Real State Properties)

Ap #784-1887 Lobortis Ave
Cudahy Ohio 31522
(492) 467-3131

Subject: [Details Regarding a particular property which the letter is about]

Dear Sir,

This letter serves the purpose of an Offer Letter for the above-mentioned property which I would like to acquire. We came across your proposal in the local classifieds and after going through the details, I want to state that I am very much interested.
Acting on this, I would like to know when would we sit down to finalize the terms and set forth on acquiring the property. We would also like to negotiate on some fronts and if all these come to a common acceptance the I will be very delighted to move on with it.
I will be expecting a reply from your side.

Thank you

Yours sincerely,
(Your Original Signature)
Tom Cruise

Sample 2: Decline Offer Letter

From,
Daniel Bernard

P.O. Box 567 1561 Duis Rd.
Pomona TN 08609
(750) 558-3965

22-05-2000

To,
Chaney Bennett
ZYX Company Pvt. Ltd.

P.O. Box 721 902 Dolor Rd.
Fremont AK 19408

Subject: Regarding the Job Offer given to me for the post of Finance Executive.

Dear Sir,

I was delighted to receive an offer letter from your organization for the prestigious position of Finance Executive. I am sending this letter to tell you that I won’t be able to accept the offer that you made to me. It was a difficult decision for me but I have accepted the same position in another company as that company is situated in my home town where I really want to be with my ailing mother.
Thank you for offering me an opportunity to work for your organization. I will let you know in future if in any position I am available for your organization.

Thank you

Yours sincerely,
(Your Original Signature)
Daniel Bernard

Sample 3: Job Offer Letter Sample

From,
[Your Organisation’s Details]

Date:

To,
[The Individual’s Details]

Subject: [Brief details about the position that you are offering him/her.]

Dear [Person’s Name],

We are very pleased to send you this offer letter for the position of Marketing Executive on a full-time basis at our company. Your work will commence from the 2nd week of June and you will be reporting directly to your Manager at our works in Jamshedpur. Before that, you have to tell us to book a 2-day slot with us for the required tests and document screening. We have offered you this job keeping in mind your skills and experience which we believe will help our organisation.

In this role, you have to plan, develop and implement the effective marketing strategies for the campaigns of the organisation. You have to delve into the Marketing Requirements of the organisation by looking into the Marketing Mix of the company. Prepare collaterals such as Brochures, Websites, Emails, etc. for the campaigns.

You will be paid an Annual Salary of Rs. 7.8 Lakhs which will be paid on a monthly-basis through direct deposit on the start of the next month. Your employment in our company will be on an at-will basis. As an employee of our company, you will also be eligible for our benefit programs.

Please confirm your acceptance of this job offer by signing and returning us this letter within 3 days of the receipt of this letter.

We are looking forward to including us in our team.

Thank you.

Yours sincerely,

[Your Details]

Sample 4: Job Offer Acceptance Letter with Conditions

From,
Anne Beasley

987-4223 Urna St.
Savannah Illinois 85794
(145) 987-4962

05-06-2000

To,
Griffith Daniels

6818 Eget St.
Tacoma AL 92508
(425) 288-2332

Subject: Job Offer Acceptance for the post of Content Manager.

Dear Sir,

As per your offer letter, I am very pleased to accept your job offer for the position of Content Manager. Thank you for giving me this prestigious opportunity to work for your organization. I am excited and very eager to take up this position in your organization and contribute to the growth and sustainability of the organization.
The only requirement is that I should be placed in your office in Bangalore as I would like to settle down in the city because my parents will be living there. I accept the salary along with the other benefits that you will be providing.
I am looking forward to starting my work in Bangalore.

Thank you.

Yours sincerely,
(Sender's Signature)
Anne Beasley

Sample 5: Settlement Offer Letter

From,
Madeline Gregory

977-4841 Ut Ave
Walla Walla Michigan 82776
(304) 506-6314

19-12-2001

To,
Xyla Cash

969-1762 Tincidunt Rd.
Boise CT 35282

Subject: Regarding the settlement of loan taken.

Dear Xyla Cash,

With reference to your settlement letter, I would like to propose an offer for settlement of the loan taken by me by payment of monthly installments for 6 months at the interest rate of 6.5%.
I would like to hear from you regarding my settlement offer and start with the process.

Thank you

Yours sincerely,
(Your Signature)
Madeline Gregory

Sample 6: Home Offer Letter

From,
David Mathews

1011 Malesuada Road
Moscow Kentucky 77382
(357) 616-5411
bestletter01@gmail.com

11-11-2011

To,
Hedley Ingram

737-2580 At Street
Independence Texas 87535

Subject: Offer for buying your home.  

Dear Hedley Ingram,

I came across your advertisement in the TV & local newspaper. It’s been a childhood dream for me to live in that locality as it is one of the best in the city.
The price that you have quoted is pretty reasonable but I would like some room for negotiation. I hope you consider my offer and we can work on a deal.

Thank you.

Yours sincerely,
(Your Signature)
David Mathews

Sample 7: Offer Letter for Apartment

From,
Raymond Levy

Ap #643-7006 Risus St.
Beaumont New Mexico 73585
(715) 912-6931
bestletter05@yahoo.com

Date:

To,
Malcolm Long

9291 Proin Road
Lake Charles Maine 11292
(176) 805-4108

Subject: Offer for buying your apartment.

Dear Malcolm Long,

This letter is in reference to your advertisement in the local newspaper. The 3 Bedroom Flat in the locality is quite appealing and I would love to reside in that locality because of it being a little far from the city. This makes it free from the hustle and bustle and brings a factor of calmness to it.
The price that you have quoted is pretty reasonable but I would like some room for negotiation. I hope you consider my offer and we can work out on a deal.

Thank you.

Yours sincerely,
(Your Signature Here)
Raymond Levy

Sample 8: Sample Offer Letter to Purchase Property

From,
Harrison Mcguire

574-8633 Arcu Street
San Fernando ID 77373
(861) 546-5032

11-12-2015

To,
Sonya Jordan

AP 43-336 Ullamcorper. Street
Visalia VA 54886

Subject: Offer for buying your apartment.

Dear Sonya Jordan,

In view of your recent advertisement in the local newspaper, I am sending you this letter to buy the 1-acre of land that you have proposed to sell. The land is situated in the perfect locality as I needed pertaining to my business expansion plans.
The price that you have proposed is a bit high and I guess we can sit in for negotiation over the price and the different legal formalities.
I am eagerly looking forward to your reply keeping in view my offer and hope to hear from you soon.

Thank you.

Yours sincerely,
(Your Signature Here)
Harrison Mcguire

Sample 9: Legal Settlement Offer Letter Samples

From,
Castor Richardson

P.O. Box 902 3472 Ullamcorper Street
Lynchburg DC 29738
(268) 442-2428

14-11-2015

To,
Chester Bennett

3476 Aliquet. Ave
Minot AZ 95302

Subject: Offer for a legal settlement of the issue.

Dear Sir,

This letter is in response to the letter that you sent me in view of the debt settlement letter sent to me. As I have told you earlier, I am again taking my stand that I don’t acknowledge the debt as it has not been verified under the proper rules and regulations.
This does not make me eligible to pay your debts. If you continue to force upon me without verifying the proper debt amount, then I will be forced to take a legal route under the various laws that follow.
Kindly look into this matter and let me know as soon as possible.

Thank you.

Yours sincerely,
(Your Signature)
Castor Richardson

Sample 10: Salary Counter Offer Letter

From,
Wallace Ross

313 Pellentesque Ave
Villa Park Hawaii 43526
(832) 109-0213

25-12-2014

To,
Bertha Riggs

P.O. Box 206 6639 In St.
Easthampton TN 31626

Subject: Letter regarding increment in Salary.

Dear Sir,

I have been working in this organization for the past 4 years as a Marketing Executive for which I am very thankful to you for giving me this opportunity to work for your organization. The growth that I have seen in my skills and experience are tremendous. I would like to continue at the same rate to take this organization to greater heights.
I want to share this matter regarding my salary which is currently at 6.5 lakhs per annum. Looking at my current performance and results, I would like to propose a slight increment in my salary. This is in regard to my skills and the current growth in the economy.
I hope you look into this matter so that we negotiate the matter.

Thank you.

Yours sincerely,
(Your Signature)
Wallace Ross

Sample 11: Intern Offer Letter

From,
Imani Talley

BCA Company Pvt. Ltd
P.O. Box 262 4978 Sit St.
Yigo Massachusetts 50654
(477) 768-9247

Date:

To,
Edward Nieves

928-3313 Vel Av.
Idaho Falls Rhode Island 37232

Subject: Offer letter for Internship.  

Dear Edward Nieves,

With regards to your application for the interning at our company in our Sales Department, we proudly want to tell you that, you have been chosen for this role. We reviewed the application form and went through your skills and discovered that you have the potential to make it big, thus, we would like to nurture you for this role.
We would like to come to our office and complete the other formalities and fill up the attached form and submit it by next week.
Kindly acknowledge the internship offer as soon as possible.  

Thank you.

Yours sincerely,
(Your Signature)
(Company Stamp)
Imani Talley

Sample 12: Executive Job Offer Letter

From,
Margaret Joseph

P.O. Box 508 3919 Gravida St.
Tamuning Washington 55797
(662) 661-1446

Date:

To,
Nevada Ware

P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759

Subject: [Brief details about the position that you are offering him/her.]

Dear Nevada Ware,

We are very pleased to send you this offer letter for the position of Finance Executive at our company. It is a strategic position in any organization, thus, you will be positioned at a valuable position in our company and help the company grow and reach maximum growth level.
The position has been offered to you looking at your skills and experience. We would like you to contribute in the greatest manner possible. Your role and duties along with your salary and compensation have been listed in the official document attached to this letter.

Please confirm your acceptance of this job offer by signing and returning us this letter within 3 days of the receipt of this letter.
We are looking forward to including us in our team.

Thank you.

Yours sincerely,
(Your Signature)
Margaret Joseph

Sample 13: Job Offer Rejection Letter

From,
Christian Emerson

P.O. Box 886 4118 Arch St.
Rolling Hills Georgia 92358
(490) 936-4694

Date:

To,
Rebecca Chambers

P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324

Subject: Regarding the Job Offer for the role of Sales Executive.  

Dear Rebecca Chambers,

As per your offer letter, regarding the post of Sales Executive, I would like to thank you for giving me this opportunity. I would be an honor for me to work for your organization. Unfortunately, I won’t be able to accept the offer as I will be leaving for Australia for my further studies.
It would have been an enriching experience but other commitments are not allowing it to take it. I hope you accept my rejection letter.

Thank you.

Yours sincerely,
(Your Signature)
Christian Emerson

Thus, these are the sample letters which you can go through while writing offer letters for the above-mentioned topics.

Offer Letter Template in PDF and Word (doc.) Format:

Real Estate Offer Letter

PDF | WORD

Offer Letter for Apartment

PDF | WORD

Job Offer Letter

PDF | WORD

Decline Offer Letter

PDF | WORD

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