3+ Free Internship Offer Letter Template – Sample & Example


An internship offer letter is an official letter of confirmation for the post of an intern in a given institution or company. It is written when the application for the internship is accepted by the company. It is generally the part of the documentation that provides the intern with more information regarding a given program.

Irrespective of the nature of the internship, unpaid or paid, there are certain standard elements that you need to include in your internship offer letter. Let’s take a quick look at the below pointers –

  • The name and address of the company
  • The dates of the beginning and end of the internship.
  • The position of the intern.
  • The remuneration you’ll be offering. In case this offer letter is for an unpaid intern, mention that the given post is unpaid.
  • The name of the supervisor of the intern.
  • A Non-disclosure agreement, if applicable.
  • The last date for accepting the internship offer.

Internship Offer Letter Format 

{Date}
{Name of the Student}
{Name of the Institute}
{Address}

Subject – Internship Offer Letter

Dear {Name of the student},
I am pleased to inform you that your application for an internship with {name of the company/organization} has been accepted. I would like to congratulate you for the same. Your internship period will commence from {start date} till {end date}. I and everyone at {name of the company/organization} are more than happy to have you on board.
As of now, your internship program will mainly include training and learning new skills while honing in your innate skills. Your supervisor, {name of the person}, will provide you with all the information regarding the internship program. With {name of the company}, you’ll gain hands-on experience that’ll help you grow in the future. Our workforce at {name of the company} is very helpful and enthusiastic. So, you’ll love being here.
As far as project details are concerned, it will be given to you when you’ll join the company/organization.
Your reporting date, time and address are given as under –

Reporting date – DD/MM/YYYY
Reporting time – HH:MM
Address –

Congratulating you once again and wish you all the best. Hope it would be nice working with you.

Yours truly,
{Your name}
{Designation}
{Name of the organization/company}
{Address}
{Contact Number}

How to Write Internship Offer Email

When it comes to writing an internship offer email, it’s no different than a formal letter. The only difference is, in place of address, there is an email id, where you need to send the letter. Apart from this trivial change, the subject and the content of the email is more or less the same.

Inform verbally

Moreover, before sending your internship offer email, call the applicant and inform him or her that he or she has been selected. Delivering the good news verbally create a friendly ground for connection. Once the applicant expresses his or her interest in the offer, inform him or her that a formal offer letter for internship will soon land in his inbox.

An attractive subject line is a must

Now let’s start with the letter. Make sure that you have included an attractive and informative subject line. But, don’t include too many words, try to limit in 50 characters. Mention the position you are offering to the applicant along with your company’s name.

For example:

  • {Name of the Company} {Job Offer}
  • {Name of the Company} {Designation you are offering}
  • {Internship Offer Letter} {Name of the company}

Attach Relevant Document

Sending an internship offer letter via email makes the entire process less time-consuming and less extensive. One of the biggest reasons behind this is, you can attach important documents like company policies, terms and conditions, remuneration details, and other crucial paper so that the applicant can sign it and send it directly via mail.

Internship offer letter from company to college

From,
Hiroko Potter
P.O. Box 887 2508 Dolor. Av.
Muskegon KY 12482
(314) 244-6306

Date: 08-08-2008

To,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219

Subject - Internship offer letter

Dear Forrest Ray,

We, at Hiroko Potter, are extremely delighted to inform you that you have been selected for an educational internship program conducted by our company. Please consider this as an official offer letter to work as a {mention the position in the company}. You will be reporting to your supervisor {Name of the person} at {address of the office}. Our Dean has already approved your internship with us.
As it is an educational program, it is unpaid. However, as far as other benefits are concerned, you will definitely get them. Details of those alternative benefits will be mailed to you shortly.
In light of the designation, your tasks and duties will involve {mention the details}. Your internship program will commence from {date of starting} and will continue till {end date}.
We would like you to please review this letter, sign it and return it via mail before {date}.
We would like to congratulate you and welcome to our team. Hope it would be nice working with you.

Sincerely,
{Signature}
Hiroko Potter
{Name of the company}
{Address}
{Contact Number}

Unpaid internship offer letter

From,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

Date: 08-08-2008

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096

Subject - Internship offer letter

Dear Calista Wise,

We are very pleased to let you know that your application for the internship position of {mention the position} with {name of the department} has been accepted. We would like to extend our heartiest wishes to you for being selected for the same. Your internship period will be effective from {mention the start date}. We, at {name of the organization} {name of the department} are delighted to welcome you on board.
As we have already discussed before, it is an unpaid internship program. Although there wouldn’t be any monetary benefit as such, you’ll be awarded an academic stipend of up to {mention the amount} in order to pay your educational expenses.
As of now, your internship program will include training and a lot of learning. You will also get the chance to get proper insights into the subject matter while developing your skills. Moreover, you will be reporting {name of the person} from {name of the department} on {mention the date} at {mention the time}.
Wishing you all the best and looking forward to welcoming you to our team.

Sincerely,
Kyla Olsen
(Your Signature)

Summer internship offer letter

From,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

Date: 08-08-2008

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096

Subject - Internship offer letter

Dear Ms./Mr. {Name of the Student}

We are elated to inform you that you have been selected for the internship position {mention the position} you have applied for with {name of the company}. The details are given as under –

Name of the position – Summer intern
Starting date – {mention the date}
End date – {Mention the date}
No. of hours/week – {Mention the hours/week}
Stipend/Salary – {Mention the amount}
Reporting authority – {Name of the person} {Contact number} {Email id}
Location – {mention the address}
Responsibilities

  • Mention responsibility number 1.
  • Mention responsibility number 2.
  • Mention responsibility number 3.
  • Mention responsibility number 4.

If you have any queries, feel free to get in touch with your reporting manager via phone or email.
Wish you all the best. Looking forward to working with you

Sincerely,
Kyla Olsen
{Name of the company}
{Address}

So, these are some of the samples of internship offer letters for different purposes. Once you have an idea about the basic format of an offer letter, it becomes easy for you to write any kind of offer letter. Therefore, we have curated some samples for your reference.

Internship Offer Letter Template in PDF and Word (doc.) Format:

Unpaid Internship Offer Letter

PDF | WORD

Summer internship offer letter

PDF | WORD

Internship Offer Letter from Company to College

PDF | WORD

Internship Offer Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3

Internship Offer Letter Template in Word Format

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3

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