An employment offer letter is formal written to inform the candidate about the confirmation of his/her job. Though a verbal confirmation has been made, it is not considered binding enough. The HR of the company needs to provide a proper employment offer in writing through email or letter so that the employee becomes clear about employment conditions.
Employment Offer Letter Format
The letter containing the formal job offer is sent to the candidate in a specific format. It should include the following points:
- Job title
- Work time and schedule
- Employment conditions
- Tax-related advice
- Bonus amount
- Bonus policy
- Insurance plans
- Stock options
- Privacy agreement
- Company policies
- Termination conditions
- Enforcement of agreement
How to Write Employment Offer Email?
Most of the companies have switched to employment offer emails owing to the advancing digitization. Sending formal emails are a little different than writing a letter. Here are a few tips to be followed while writing an employment offer email.
- The subject line of the email should mention the words “Job Offer” clearly.
- The job position should be mentioned in the subject line itself.
- Keep the body of the email brief and mention that a complete offer letter is attached to the email.
- Specify a time limit within which the candidate needs to respond.
Employment Offer Email Format
Name of Sender
Address of Sender
Name of Receiver
Address of Receiver
Subject Line: Job offer from [company] for [position]
Dear —– [Name],
We are delighted to extend this offer of employment in our company for the position of [job title]. If you choose to accept the offer, your starting date will be [date]. On your first day, you can report to [reporting manager’s name] at [time].
Please find attached the terms and conditions of your employment with us along with the company policies. We would like to know your decision by [date and time]. Meanwhile, if you have any questions, feel free to contact me at [phone number] or email me on [email ID].
(Signature of Sender)
(Name of Sender)
Sample Employment Offer Letter Example
A job offer letter is usually detailed and important. Writing it with the help of a proper template makes the work easier.