How To Write Appreciation Letter | Appreciation Letter Format

May 1, 2019

Appreciation Letter: Good gestures always attract good gestures, and we should always do that to maintain good relationships with the people around us. A “Thank you” is a perfect gesture when it comes to expressing our appreciation for human beings. It boosts our confidence and gives us the satisfaction that we did something good for someone and pushes us to do even more.

People like to get appreciated in any manner possible and just a “Thank You” or “Hey! Thanks” shouldn’t be something which we should hesitate from saying. In a professional set-up, a Letter of Appreciation works wonders in helping to boost your morale. It lifts people and acts as a catalyst for more good work.

Appreciation Letter Format

Let’s take a look at some of the tips which you can incorporate when you next thank someone with an Appreciation Letter or with an Appreciation Email.

How to write an Appreciation Letter?

It can be either formal when sent to people working with you or informal when sent to people outside your workspace. It’s a very generous gesture to send such letters to someone because it will make the person happy and will work more to receive more such messages.

Here are some tips for writing an Appreciation Letter.

Take less time

Don’t hesitate in writing such letters and you should reply immediately with such a message if you have to. If such an event arises, you got to give it the first preference.

Thanking them immediately will get them to know their importance in your sphere and shall strive more to increase their importance by delivering good pieces of work. If you fail to do so, then you should also explain the delay because this would act as an added gesture.

Stick to the topic

Be clear why you are writing such letters and do not make it lengthy. You should stick to your topic and not make the letter lengthy and boring which will ultimately bring down the value of the letter.

Keep the letter focused on the important points and let them know how you are being benefitted from their deeds.

Mention tips if needed

Constructive criticism is always appreciated, and you should include it in the best way possible to help the recipient grow.

Don’t go overboard

Don’t overdo your appreciation letter as it will come across as a farce. It will spoil the whole idea of the letter that you will be sent.

Let’s take a look at a sample letter

From,
Blythe Carroll
7709 Justo. Ave
Princeton TX 77987
(314) 882-1496
abcsd.xyz@gmail.com

07-09-2000

To,
Cara Whitehead
4005 Praesent St.
Torrance Wyoming 22767

Subject: Thanking you for guiding me during my Summer Internship.

Dear Cara Whitehead,

I want to thank you for allowing me to do a summer internship at your esteemed organization. This summer training helped me master many nuances in the field of finance which will help me in my further endeavors.
Thank you for being my guide and helping me to get a real-life experience of an MNC work-culture. It has prepared me well for my upcoming journeys. The projects and the application of classroom lectures in a real-life scenario helped me in sharpening skills, and I am pretty sure I will be able to take up such roles in the future.

Thank You.

Yours sincerely,
(Your Signature)
Blythe Carroll

This is one such example of an appreciation letter which is being written to a guide of a summer internship programme.

Moving over letters, in the digital age, we have emails which have become a common form of communications between people. Let’s take some tips at writing these.

How to write an Appreciation Email?

For writing an appreciation, you have to follow the same rules as that of a letter. Apart from those, here are some additional tips.

Subject Line

Mails have a subject line which can be made attractive such that it catches your recipient’s attention. It’s the first thing that your recipient will read.

Adding ‘cc.’

Mails give you this added advantage of sending the same content to many recipients by adding their details in ‘cc’ or ‘Carbon Copy’. It cannot be one person that you would like to thank. Thus, giving you a chance to extend your gesture to many people.

Let’s take a look at a sample Appreciation Email

To- raghav123@gmail.com [Sample Email]

Cc- puneet123@gmail.com, mukesh123@gmail.com [Sample Email]

Subject- A heartfelt thank you for the zeal and compassion that you showed for the organisation.

Dear Raghav,

The management is very happy with the way you conducted the workshop for the fresher’s in such a stipulated time-period. The entire event was organised so efficiently that it was a smooth-flow from the beginning.
By doing this, you have raised the aspiration of these young minds to work for our organisation with equal passion — a huge thumbs-up to you and your team.

Thank You.

Regards,
Anil Bhardwaj

To- manish123@gmail.com [Sample Email]

Cc- puneet123@gmail.com, mukesh123@gmail.com [Sample Email]

Subject- A note of thanks for your support during the conference.

Dear Manish,

The Marketing Conference was held at very short notice, but the way you had your team prepared to help us out was commendable. The conference had nothing to do with your department, but you stepped in for it, and this shows the camaraderie which everyone shares within the organization.
9The Board is very happy about this display of cooperation of yours and would like to reward you with a little gift.

Thank You.

Regards,
Anil Bhardwaj

To- prateek123@gmail.com [Sample Email]

Cc- puneet123@gmail.com, mukesh123@gmail.com [Sample Email]

Subject- A token of appreciation for the amazing work that you put up.

Dear Prateek,

As a Sales Manager, I am very lucky to have you in my Core Group. The results that you and your team have shown are commendable. The company's sale in the FMCG division has increased by 30% which takes us to a superior position in this vertical.
These amazing numbers have given you an invitation to a small party thrown by our Management Team.

Thank You.

Regards,
Romi Gupta

To- aditya123@gmail.com [Sample Email]

Cc- puneet123@gmail.com , mukesh123@gmail.com [Sample Email]

Subject- A small note of thanks for the things that you bring to the table as a team.

Dear Aditya,

As the Marketing Manager, I am fortunate to have got such a team to work under my aegis. The level of creativity that you bring to the table when it comes to the Core Marketing Strategies and our Digital Marketing wing have borne rich results.
This can be seen in the growth of the organization's sales. I want to thank you all for being in my team and present me such ideas which help us to achieve such numbers.

Thank You.

Regards,
Anil Bhardwaj

To- mahesh123@gmail.com [Sample Email]

Subject- A token of thanks for the amazing services.

Dear Mahesh,

As a Startup, it is very important to get the right kind of Digital Marketing services in this age of digitization, and I am very lucky to hire you for providing us with the same. Your valuable services produced results which matched our expectations and helped us to gain traction in the market.
Thank you for the amazing services, and I expect you to continue with the same level of services as such to help us gain more benefits.

Thank You.

Regards,
Vinay Mishra

To- shoaib123@gmail.com [Sample Email]

Cc- vikrant123@gmail.com , subham123@gmail.com , vishal123@gmail.com [Sample Email]

Subject- A token of thanks for the successful implementation of the marketing strategy.

Dear Shoaib,

I want to congratulate you and your team for the successful implementation of the Dynamic Marketing and Content Strategy Plan for the next two quarters. The plans look promising and have already started showing positive results within one week of its implementation.
I want to thank you for the implementation of such plans and hope that it bears the desired results.

Thank You.

Regards,
Vinay Mishra

Tags:Appreciation Email for Good Work, Appreciation Email for Support, Appreciation Email to Employee, Appreciation Letter Format, How To Write Appreciation Email, How To Write Appreciation Letter

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