Appreciation Letter: Good gestures always attract good gestures, and we should always do that to maintain good relationships with the people around us. A “Thank you” is a perfect gesture when it comes to expressing our appreciation for human beings. It boosts our confidence and gives us the satisfaction that we did something good for someone and pushes us to do even more.
People like to get appreciated in any manner possible and just a “Thank You” or “Hey! Thanks” shouldn’t be something which we should hesitate from saying. In a professional set-up, a Letter of Appreciation works wonders in helping to boost your morale. It lifts people and acts as a catalyst for more good work.
Appreciation Letter Format
Let’s take a look at some of the tips which you can incorporate when you next thank someone with an Appreciation Letter or with an Appreciation Email.
How to write an Appreciation Letter?
It can be either formal when sent to people working with you or informal when sent to people outside your workspace. It’s a very generous gesture to send such letters to someone because it will make the person happy and will work more to receive more such messages.
Here are some tips for writing an Appreciation Letter.
- Take less time
Don’t hesitate in writing such letters and you should reply immediately with such a message if you have to. If such an event arises, you got to give it the first preference.
Thanking them immediately will get them to know their importance in your sphere and shall strive more to increase their importance by delivering good pieces of work. If you fail to do so, then you should also explain the delay because this would act as an added gesture.
- Stick to the topic
Be clear why you are writing such letters and do not make it lengthy. You should stick to your topic and not make the letter lengthy and boring which will ultimately bring down the value of the letter.
Keep the letter focused on the important points and let them know how you are being benefitted from their deeds.
- Mention tips if needed
Constructive criticism is always appreciated, and you should include it in the best way possible to help the recipient grow.
- Don’t go overboard
Don’t overdo your appreciation letter as it will come across as a farce. It will spoil the whole idea of the letter that you will be sent.
Let’s take a look at a sample letter
7709 Justo. Ave
Princeton TX 77987
4005 Praesent St.
Torrance Wyoming 22767
Subject: Thanking you for guiding me during my Summer Internship.
Dear Cara Whitehead,
I want to thank you for allowing me to do a summer internship at your esteemed organization. This summer training helped me master many nuances in the field of finance which will help me in my further endeavors.
Thank you for being my guide and helping me to get a real-life experience of an MNC work-culture. It has prepared me well for my upcoming journeys. The projects and the application of classroom lectures in a real-life scenario helped me in sharpening skills, and I am pretty sure I will be able to take up such roles in the future.
This is one such example of an appreciation letter which is being written to a guide of a summer internship programme.
Moving over letters, in the digital age, we have emails which have become a common form of communications between people. Let’s take some tips at writing these.
How to write an Appreciation Email?
For writing an appreciation, you have to follow the same rules as that of a letter. Apart from those, here are some additional tips.
- Subject Line
Mails have a subject line which can be made attractive such that it catches your recipient’s attention. It’s the first thing that your recipient will read.
- Adding ‘cc.’
Mails give you this added advantage of sending the same content to many recipients by adding their details in ‘cc’ or ‘Carbon Copy’. It cannot be one person that you would like to thank. Thus, giving you a chance to extend your gesture to many people.
Let’s take a look at a sample Appreciation Email
To- firstname.lastname@example.org [Sample Email]
Subject- A heartfelt thank you for the zeal and compassion that you showed for the organisation.
The management is very happy with the way you conducted the workshop for the fresher’s in such a stipulated time-period. The entire event was organised so efficiently that it was a smooth-flow from the beginning.
By doing this, you have raised the aspiration of these young minds to work for our organisation with equal passion — a huge thumbs-up to you and your team.
Appreciation Email for Support
To- email@example.com [Sample Email]
Subject- A note of thanks for your support during the conference.
The Marketing Conference was held at very short notice, but the way you had your team prepared to help us out was commendable. The conference had nothing to do with your department, but you stepped in for it, and this shows the camaraderie which everyone shares within the organization.
9The Board is very happy about this display of cooperation of yours and would like to reward you with a little gift.
Appreciation Email for Good Work
To- firstname.lastname@example.org [Sample Email]
Cc- email@example.com, firstname.lastname@example.org [Sample Email]
Subject- A token of appreciation for the amazing work that you put up.
As a Sales Manager, I am very lucky to have you in my Core Group. The results that you and your team have shown are commendable. The company's sale in the FMCG division has increased by 30% which takes us to a superior position in this vertical.
These amazing numbers have given you an invitation to a small party thrown by our Management Team.
Appreciation Email to Team
To- email@example.com [Sample Email]
Subject- A small note of thanks for the things that you bring to the table as a team.
As the Marketing Manager, I am fortunate to have got such a team to work under my aegis. The level of creativity that you bring to the table when it comes to the Core Marketing Strategies and our Digital Marketing wing have borne rich results.
This can be seen in the growth of the organization's sales. I want to thank you all for being in my team and present me such ideas which help us to achieve such numbers.
Appreciation Email to Boss
To- firstname.lastname@example.org [Sample Email]
Subject- Thank you for accepting my urgent leave application.
I want to extend a heartfelt thank you for accepting my leave application during such an important rush hour period. My father is admitted to an ICU in Kolkata. I have to rush to him to be by his side.
As far as work in concerned, I have divided it well amongst my team and shall take over the rest once I return.
Appreciation Email to Employee
To- email@example.com [Sample Email]
Subject- Thank you for volunteering during the paper drive.
As part of the Social Responsibility group of the company, I would like to thank you for volunteering during the Paper Drive held on Sunday. You help, and cooperation helped us to achieve our target and set the ball rolling for more such volunteering works.
I hope you will join hands in our future endeavors of such kind.
Sample Appreciation Email to Colleague
To- firstname.lastname@example.org [Sample Email]
Subject- Thank you for helping me with the project details
As a newcomer, I had always hoped of getting a colleague who would help me in matters of the organization as it would take me time to get acquainted with it. I want to thank you for yesterday for helping me to get the details regarding the project right. It gave me the confidence to go ahead with it.
Customer Appreciation Email
To- email@example.com [Sample Email]
Subject- A token of thanks for the amazing services.
As a Startup, it is very important to get the right kind of Digital Marketing services in this age of digitization, and I am very lucky to hire you for providing us with the same. Your valuable services produced results which matched our expectations and helped us to gain traction in the market.
Thank you for the amazing services, and I expect you to continue with the same level of services as such to help us gain more benefits.
Appreciation Mail for Good Performance of the Employee
To- firstname.lastname@example.org [Sample Email]
Subject- A token of thanks for the successful implementation of the marketing strategy.
I want to congratulate you and your team for the successful implementation of the Dynamic Marketing and Content Strategy Plan for the next two quarters. The plans look promising and have already started showing positive results within one week of its implementation.
I want to thank you for the implementation of such plans and hope that it bears the desired results.
Thus, you saw how you could send an appreciation gesture using these two mediums. Therefore, keep this in mind when writing one.
Appreciation Letter Template in PDF and Word (Doc.) Format
Appreciation Letter Template in PDF Format
Appreciation Letter Template in Word [Doc.] Format