10+ Free Experience Letter Sample & Example [PDF & Word]

Your experience letter plays an important role in the recruitment process. The letter which provides you a true experience of yours. More specifically experience related to the job you intend to get. An experience letter is issued by the company in which a person has worked so this is one of the valuable documents for a person for his career growth and future opportunities in their life. Academic certificates are not enough to get good jobs. So if you wish to get placement from a financial firm, you must prove that your previous posts had given you the required experience to perform your new job.

It is similar to a cover letter, although it will tend to focus more on your skills and education, rather than your previous experience. So an experience letter is something where you can attach your letter for work experience, to let a company know you are interested in finding a placement with them. Although your work experience letter is always unique to you and your situation. This is an official letter which is written on the letterhead of the company and must be issued and given by the employer to their employee when he resigns from their services and he can request for an experience certificate and relieving letter from his employer or his manager.

Experience Letter Sample with Example

While writing an experience letter one must avoid unnecessary details and fluff. The details must be exact and to the point. Over-praising or undermining a particular employee is not considered to be a good practice while drafting an experience letter.

This not only creates a doubt in the minds of the other employers but it also maligns the reputation of the company to some extent since the same experience letter might land at various organizations in the future.

Every individual likes to glorify his/her CV with work experience letters collected by working in dignified organizations. While there are many formats for an ideal work experience letter, some of them might not be as good due to the additional information about an employee which is not required at all. Here’s an example of a perfect work experience letter:

Work Experience Letter

Date: 11/11/2011

Work Experience Certificate

To whomsoever, it may concern,

This is to verify that Mr. Vaibhav Sinha was working as a Graphic Designer with Galaxy Info-Services from 3rd March 2018 to 14th March 2019. He worked as a full-time employee with us and completed all the tasks with utter sincerity and dedication.

During his tenure, he has also worked on numerous projects and programs undertaken by our organizations. Also, he has completed various personality development training programs organized by the training team of our company.

Overall, he has a cheerful personality and is able to work well by understanding all the details required by a particular project or task. We are certain that he will prove to a good employee for any organization.

You can contact us if you have any further queries or details related to his employment. We would like to wish Mr. Sinha all the best for his future.

Mr. Sampoorn Roy
Managing Director
Galaxy Info-services, Pune

A letter of experience for insurance is similar to an experience letter or certificate but it is that certificate which only contains the records of your previous insurance and claims. This letter is usually asked by insurance companies when you are about to purchase a new insurance plan.

The insurance companies will ask for this letter of experience (insurance) especially when you are new to a country or specific region or if you were not covered by an insurance policy for a long time.

Here’s a sample of letter of experience for insurance:

Letter of Experience Insurance


Dear Insurance Company,

This letter is written to certify that Mr./Ms. (Name of the insured) residing at (address) has been insured with (Name of the insurance company). The policy number of the insured is: (Policy number) and the term of the insurance was from (date of insurance) to (maturity date).

We hereby confirm that there was no coverage lapse in the given period and for any further queries you can contact us at (Phone number or e-mail id of the insurance company).

The claims that were filed by the insured till date is as follows:

(details of claims) or ‘none’ if there were no claims made by the insured.

Authorized Signatory’s name
Authorized Signatory’s contact details

Experience Letter is usually the experience letter which is used while applying for a green card. This letter is enclosed as a document for verifying where a particular person was working with the employer that he has mentioned in his resume or not.

This letter will also confirm that the work experience that you had mentioned in the PERM application form was accurate. You need to provide accurate details in this application as the same will get cross-checked on the basis of your experience letter.

Experience Letter for a Green Card

Dear Sir/Madam,

This letter is to confirm that (Name of the applicant) was working as a (designation) in our company (company’s name) from (joining date) to (last working date).

During this period, (Name of the applicant) was assigned the following roles and responsibilities:

(List of job roles and responsibilities)

Also, during this period Mr./Ms. (Name of applicant) has shown exemplary skills and determination in carrying out the assigned tasks. We have complete faith in his/her skill and feel assured that he/she will continue doing so in any organization.

Please feel free to contact us to discuss anything related to the employment of (applicant’s name).

(Signature of the authorized person)
(Designation of the authorized person)
(Name of the organization and address)

Sometimes we need the experience letter from a current employer stating the different details such as salary, work experience, etc. This letter can be used in banks for loan approval or for any other purpose as well.

However, an employer provides this letter only if he trusts a particular employee. Here’s a sample of this experience letter:

Experience Letter From Employer


Name of the employer
Name of the organization
Complete Address

To Whomsoever It May Concern,

Subject: Verification of employment for (name of the employee)

Dear Sir/Madam,
I have written this letter to confirm that Ms./Mr. (Name of the employee) is a part of our organization since (date of joining). He/she works on the position (job title) as a full-time employee with an annual remuneration of (amount in dollars).

Kindly contact us for more details regarding the employment of (name of the employee).


Authorized person’s signature
Company Seal or stamp
Name of the company
Address of the company

Sometimes we need an experience letter which speaks in detail about our designation and job profile in a company. However, we need to make a special request to our current employer in such cases as the usual work experience letters do not contain the minute details of the job such as the roles and responsibilities that were assigned to us during our tenure.

Work Experience Letter Sample

Dear Sir/Madam,

This certificate of employment confirms that Ms/Mr. (name of the employee) was a part of our organization from (joining date) to (last working day). He/she held the position of (designation) in our company (company name) but also handled some other departments like (name of the departments) whenever it was required.

Following were the roles and duties that we had assigned to (name of the employee) during the aforementioned period:

(List of roles and responsibilities)

During this tenure, Mr./Ms. (employee name) has shown great dedication and punctuality and we also approve of his/her character as an understanding and helpful team member.

Please feel free to contact us for any more details about the employment of (name of the employee).


Authorized person’s signature
Company stamp or seal
Name of the company
Complete Address

Sometimes, it happens that we lose or damage one of our older experience letters by mistake. In such a case we need to request to the previous employer to provide the same to verify the total experience we claim in the employer’s form.

Such job experience letter need not contain extra details as only the designation and tenure of employment becomes important.

Job Experience Letter

Dear Sir/Madam,

This letter is to verify that Ms/Mr. (name of the employee) had worked in our company (company name) as a (designation) from (date of joining) to (last working day).

The highest qualification held by the candidate is (degree or diploma) from (name of university or board) as per our knowledge.

Signature of the employee
Name of the employee

Signature of the authorized person
Name of the authorized person
Designation of the authorized person
Seal or stamp of the organization
Name of the organization
Complete address

Your current organization might look forward to filing a green card with the help of PERM (Permanent Labour Certification Program) for you. In such cases, the company will generally ask for the experience letters you obtained from all your previous employers.

This is a sample experience letter that was used for PERM application processing. However, the details might vary according to your job roles and the experience letter format of a particular organization.

Experience letter for PERM


To Whomsoever It May Concern

Respected Sir/Madam,

This letter is written to verify that Ms/Mr. (Name of the employee) was working with us (company name) from (joining date) to (last working date) as a (designation). The list of roles and responsibilities assigned to her/him during the tenure are as follows:

(List of roles and duties)

We also certify that (name of the employee) is a sincere, hardworking and honest person. He/she will certainly prove to be a great employee for your organization.

Please feel to contact us if you have any queries.


Signature of the authorized person
Name & Designation of the authorized person
Stamp or seal of the organization
Organization Name

The experience letter meant for teachers and professors is similar to an experience certificate provided by an employer. However, it must also include some extra details like the behavior of the teacher, the way in which he/she conducts a class, etc.

Experience Letter for Teacher

Dear Sir/Madam,

This is to certify that Ms/Mr. (Name of the teacher) worked as a teacher in our school/college (Name of the school/college) from (joining date) to (last working day). He/she taught (subject name) for Class (standard) and was actively involved in other curricular activities and programs organized by the school/college.

We certify that she/he is an excellent teacher with great class handling and management skills. The students appreciated his/her teaching always and he/she earned a reputation of being a knowledgeable teacher throughout her tenure.

We are hopeful that he/she will continue to excel in whichever school/college she/he works for in the future. For any further details please free to contact us.


Signature of the authorized person

Name of the authorized person

This experience letter is proof of work experience for an accountant. Here’s a sample of experience letter for an accountant:

Experience Letter for Accountant

To Whomsoever It May Concern

This is to certify that Ms. Mehndi Hasan has been working with us from 12th March 2012 to 15th March 2018 in the position of Senior Accountant. Her last drawn salary was 5000 AED which excluding traveling and other expenses.

During the course of her tenure, we found her to be an extremely sincere, honest and hardworking individual. We wish her all the best for her future career endeavors and expect her to be a rising star in the field of accounts.

Abhas Mastan

MD – Equinox Solutions

Here’s an experience letter template issued by an employer to his employee.

Job Experience Letter Sample from Employer

30th June 2015


Noga IT services

Re: Ron Swords Experience Letter

Dear Sir/Madam,

This letter is to certify that Mr. Ron Swords is currently working in our organization as an IT technician. He joined us on 30th March 2013 and continues to be a trustable and honest employee of our organization.

His job roles included troubleshooting the errors and faults of devices, managing a supply of working devices and fixing minor network issues. Throughout his career, he has shown immense honesty and integrity towards his work.


James Miles,

MD – Noga IT services

Sales Executive Experience Letter

Dear Sir/Madam,

This is to certify that Ms. Vijayalaxmi worked in our company from 23rd January 2012 to 24th of January 2015. She held the position of sales executive and performed a number of duties such as finding probable clients, making cold calls, finalizing sales meetings, etc.

She has been a sincere and hardworking employee for our organization and we deeply appreciate her efforts. She will surely shine in whichever organization she chooses in the future.

Please feel free to contact us if you have any queries regarding her employment.


Ravi Tumbhan

Director – Kase Marketing Solutions

Sometimes we might require an experience letter with salary details especially in the absence or loss of salary slips. You can request your employer for such type of experience letter. Here’s a sample of experience letter with salary:

Experience Letter with Salary

Dear Sir/madam,

This letter serves as a confirmation that Ms. Nalini Naidu was working with us as a marketing executive from 23rd February 2014 to 12th March 2016. Her last drawn salary was 23,344 INR including travel, accommodation, and other expenses.

She has been a hardworking and honest employee who always exhibited a cheerful presence and participation in team activities. We hope that she continues that in your organization as well.

For any further details on her salary or employment, please feel free to contact our HR department.


Shyam Mohan

Director – Sample Infoservices

Experience Letter Template in PDF and Word (doc.) Format:

Work Experience Letter


Job Experience Letter


Experience Letter From Employer


Experience letter for PERM


Experience Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3

Experience Letter Template in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3

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