5+ Free Transfer Letter For Employee – Format, Sample & Example

An employee transfer letter is a letter that is sent to any employee to let him or her know about his or her transfer details. The letter contains the date of release, new position the employee will be provided and the new location.  Also there will be details about whom he or she will report to and if any legal or academic documents required.

The letter will be formal, brief and to the point.

Generally the letter is formatted in a positive note. As this is an official letter it should be marked confidential and the date of joining in the new location should be explicitly mentioned on the letter. The reason of transferring the employee will be provided properly and with that the added perks, increased salary if any will also be included.

A brief about the new joining procedure should be given and details of a contact person should also be mentioned in case the employee needs it.

Employee Transfer Letter Format 

The format of an employee transfer letter will be precise, professional and accurate.

First of all, the employee who will be getting transferred should be addressed to inform his or her transfer. After that, the reason of his transfer will be provided. The change of the employee’s new position will also be mentioned.

In the middle of the letter, the joining date and time, the office address will be given. The additional salary raise and facilities will be declared.

Lastly, the contact person or HR person will be provided to the employee. This is necessary for the employee to adjust in the new work place.

How to write employee Transfer letter

Date : ……..

Dear (Employee Name),

This is to inform you that as raised by your concern, the company has decided to grant to transfer to …… location. With that, you will be joining to …….. Team lead by Mr. …….. …….. .

Your joining date will be ……… and you have to report on …….. time.

In this location you will be provided cab facilities and you need to report to Mr. ….. ……. on your first joining day.

His contact number is …….. .

I  wish you all the best on your new workplace and I hope you will continue performing well in the new project.

Best Regards,

Name
Position
Company Name

A transfer is not only happens from one city to another, it may happen in departments internally. When an employee is transferred from one department to another, he or she is informed with the new department details, project details and person who will be leading him or her in the new position.

Below is an example of a Transfer letter within departments

Employee Transfer Letter From one Department to Another

From,
Chester Bennett
3476 Aliquet. Ave
Minot AZ 95302
(837) 196-3274

05-06-2014

To,
Wallace Ross
313 Pellentesque Ave
Villa Park Hawaii 43526

Subject: (____________)

Dear Wallace Ross,

We are happy to inform you that you have been selected as the new technical lead for IPB team in our new Maintenance and Setup Department. For this, you will be reporting to Mr. Ajay Rakshit from 16th June 2019.
Your new project is based on Mumbai location and you will be working remotely from Gurgaon location on Building A, 23 Floor. Your assigned seat number is F-23-19.
Feel free in case you have any query.
We wish you all the best for the new venture.

Best Regards,
(Your Signature)
Chester Bennett

An intercompany transfer letter is a letter that mentions a transfer within the same company but change of position or location. In that case, the employee will be informed about his or her new position, responsibilities at the new project and manager details.

Employee Transfer Letter Intercompany

From,
Bertha Riggs
P.O. Box 206 6639 In St.
Easthampton TN 31626
(791) 239-9057

05-06-2014

To,
Imani Talley
P.O. Box 262 4978 Sit St.
Yigo Massachusetts 50654

Subject: (____________)

Dear Imani Talley,

This is to state that you are being transferred to the Accounts department from the Insurance Department starting from 20th May 2018. You are promoted as a Senior Supervisor and you will be reporting Ms.Romila Ganguly.
Your work location will be our Phase II office in Noida location. We have cab facilities from Delhi for the location.
We wish you the best for the new position.

Thank you.

Sincerely,
Bertha Riggs
AVP

Aditya Technologies

If under one Group, there are multiple companies, an employee can avail transfer within the company if suitable.

Employee Transfer Letter From One Company to Another Company

From,
Edward Nieves
928-3313 Vel Av.
Idaho Falls Rhode Island 37232
(802) 668-8240

05-06-2014

To,
Margaret Joseph
P.O. Box 508 3919 Gravida St.
Tamuning Washington 55797

Subject: (____________)

Dear Margaret Joseph,

I am glad to inform you that after the evaluation of your profile and feedback from your current manager, we have decided to transfer you to our sister company, JIS group. Your skill sets are matching with their upcoming project and as discussed with you, the location is feasible for you.
You will be needed to join the team from 22nd September 2011 and the new location is Empower Building, Whitefield, Bangalore.
Please contact HR person Mr. Nandan Saxena for reporting.
Wish you all luck with your new endeavors.

Best Regards,
(Your Signature)
Edward Nieves

Employee Transfer Letter One Branch Another

From,
Nevada Ware
P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759
(985) 834-8285

05-06-2014

To,
Christian Emerson
P.O. Box 886 4118 Arch St.
Rolling Hills Georgia 92358

Subject: (____________)

Dear Christian Emerson,

I am writing this letter to inform you that you are getting transferred from our Peetampura branch to Safdargunj Branch as discussed with you.
You will be starting to take your responsibilities from 16th May 2018. You will have to report Mr. Anay Sahoo on your first day. He will take care of your on boarding process.
If you require a cab facility to the new location, please contact the Transport Department of your current work location.

Best Regards,
Nevada Ware
Operations
ESX Solutions

On the other hand, an employee may also request for his or her transfer for his or her personal requirements. The requirement can be health issue, marriage or some other reason.

Employee Transfer Request Letter

From,
Rebecca Chambers
P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324
(455) 430-0989

05-06-2014

To,
Sheila Mcintosh
P.O. Box 360 4407 Et Rd.
Santa Monica FL 30309

Subject: (____________)

Dear Sheila Mcintosh,

I am writing this mail to request to initiate my transfer to Mumbai Location, as I am getting married on 30th May and my new family is located in Mumbai. I have already spoken to my current manager for the release and I believe I will be availing new project according to my skillsets in Mumbai.
Please let me know in case I need to attach any document for this request.
Thank You in Advance.

Sincerely,
(Your Signature)
Rebecca Chambers

Employee Relocation Letter Template

From,
Hilda Haynes
778-9383 Suspendisse Av.
Weirton IN 93479
(326) 677-3419

05-06-2014

To,
Adria Russell
414-7533 Non-Rd.
Miami Beach North Dakota 58563

Subject: (____________)

Dear Adria Russell,

It is to inform you that you will be reporting to the Gurgaon Location from 24th March 2019 as raised by your current supervisor. The team is very satisfied with your performance and want you to lead the new extended team out there. With the transfer, you will be promoted a the senior supervisor and you will be reporting to Ms.Kanika Gauba.
We wish you all the best.

Sincerely,
(Your Signature)
Hilda Haynes

 

Employee Transfer Letter Templates in PDF and Word (doc.) Format:

Employee Transfer Request Letter

PDF | WORD

Employee Transfer Letter One Branch Another

PDF | WORD

Employee Transfer Letter Intercompany

PDF | WORD

Employee Relocation Letter

PDF | WORD

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