Welcome Letter Template – Format, Sample & Example

Bringing in a new employee in the firm can be very exciting. It is equally exciting for the employee too. A Welcome Letter helps in developing a fruitful professional relationship right from the start.

A welcome letter is an opportunity to offer a warm welcome to the new person and also a way to guide through the process of change. It can be a personal note, a detailed step-structure or even a mention of good qualities which got the candidate selected in the first place. A welcome add a benevolent touch to the transition process and orientation.

Tips to Format of Welcome Letter

Drafting a welcome letter is no big task. It has to be formal, authentic and straight forward. The letter is just supposed to introduce one party to another.

From,
Rechid Thomas,
SDF Company Ltd.
rechid@yahoo.com
(+987)-345-8765

Date: 7 July 1998

To,
Jaun Elia
SDF Company Ltd.
jaun@fukuli.com
(+456)-1232-86r

Dear Jaun Elia,

The introductory paragraph contains the actual words “Welcome” which solves the purpose of the letter precisely and immediately. The first para can also praise the best qualities of the person citing them as reasons for employment.
This para is a brief introduction of the person writing the letter and the company itself. It also contains how the writer thinks the new employee will be an invaluable asset to the firm.
The third paragraph contains the details of the first day like the time, activities and what to expect in general. It also contains information if the new employee is supposed to bring something specifically.
The conclusion is all about wishing good luck for the new journey.

Sincerely,
(Your Signature)
Rechid Thomas,

How to Write Welcome Letter

Some points to be kept in mind while writing a welcome letter are:

  • Keep it short and inviting
  • Share all the need-to-know for the first day
  • Introduction of the writer
  • Attach needed documents like orientation kit, rules and regulations documents and such.

Welcome Letter Sample with Example

Welcome letters are written for many various situations and organizations. Samples for a lot of them are given below.

This letter introduction acts as an induction process for the new employee. It can be used to explain the employee about the company culture in brief.

Sample 1: Welcome Letter for New Employee

To,
Kumar Vishwas,
IIT Kanpur,
(+45)-456-4567
kumar@gmail.com
Date: August 7, 2019
From,
Rahat Indori
IIT Delhi,
(+12)-456-2134-876
rahat@gmail.com

Subject:

Dear Rahat Indori,
It is with great pleasure. We are so excited that you accepted our job offer and decided to join our family on [Start Date].
As you might already know you will be reporting to me in your new job. I would like to welcome you to the [Department] on behalf of the entire team. We are expecting you for your orientation session on [Date] at [Time]. You will also meet me later for your successful integration in the company. Over lunch, you will get to meet and know a lot of your co-workers too. Our dress code is [casual/formal].
I will connect you to human resources so that you can get your passkey, laptop, and other essentials before the end of the day.
Once again, a warm welcome to the team. If you have any questions before your first day, you can reach me at any time via email or call. We are all looking forward to having you on board.

Regards
(Your Signature)
Rahat Indori

An employee induction letter gets them motivated for their first day and a new journey in the office. It guides them what they have to do on the first day.

Sample 2: Welcome Letter to New Employee on the First Day

To,
Neelam Bunjir
YRC Company Co. Ltd
neelam@gmail.com
(+23)-239-0987-78

Date: 30 Aug 2019

From,
Poonam Jain,
Doghat, Bhagpat,
(+121)-1212-1314
poonam@gmail.com

Subject: (--------------------)

DearNeelam Bunjir,

A hearty welcome to [Company].
We are pleased to have you on our Team. I hope this letter finds you already in love with your new job and your new team. Your agenda for today involves the following things:

  • First things first: Stop at our [Cafeteria/pantry/kitchen] for the morning coffee.
  • After that, you will need to go to the Human Resources Department for formalities like signing your contract and other paperwork.
  • Once you are done with that, you can settle down in your cabin and set up your phone and computer.
  • Then, post lunch, you will be attending an orientation session in the conference room.
  • After that, you will meet your superior who will explain to you about your role in the company.

Our dress code is [casual/formal]. If you have any other question, do not hesitate to call on [Number] or email me on [email address].
Again, congratulations on getting this job and a huge welcome to our company.

Yours Sincerely,
(Your Signature)
Poonam Jain

An employee gets a letter of welcome on the first day of their job. It lets the employee know about the manager and the relationship that will be established between them.

Sample 3: Welcome Letter to the New Employee from the Manager

To,
Vishu Tripathi,
Affinity Education Co. Ltd
(+34)-7171-3141-45
vishu@company.com
Date: 9 July 1998
From,
Colby Bernard
Ap #285-7193 Ullamcorper Avenue
Amesbury HI 93373
(987) 987-9875

Subject:

Dear Vishu,
Welcome! As you have been told during the interview, I will be your manager in [Company Name]. I am very happy that you have decided to join us and will be assuming the position of [Job Title] in the company.
I am confident that someone with your skill and knowledge will be of great value to the company and we will achieve new heights working together. On your first day, we will sit together and discuss your roles and responsibilities in detail.
You will have a full day ahead, and everybody will make sure that you feel welcomed and comfortable right from the start. I hope you will be happy with your new role. I am keenly looking forward to meeting you.

Yours Sincerely,
(Signature)
Colby Bernard

An employee induction letter from a CEO is written to extend a warm welcome on behalf of the company and explain them in brief about the company's culture and values.

Sample 4: Welcome Letter to the New Employee from CEO

To,
Romil Srivastava,
Operation Department
(+91)-9621027698

25-12-2012

From,
Nikhil Sharma,
CEO, Air Company Just Ltd,
(+91)-456-987-5738

Subject:

Dear Romil Srivastava,

This letter is to congratulate you on your appointment in [Company]. On behalf of all your colleagues and the entire [Company] family, I welcome you to the office. Here at [Company], we have a healthy and happy working environment.
In this company, we strongly believe in team efforts rather than competitive individuals. We are a unanimous structure that works towards achieving the company’s vision and making the entire firm a success.
I hope you will find your working environment suitable to your expectations. In case of trouble or query, you can seek the help of any of your colleagues. I am sure everybody will be more than happy to help. 

Your Sincerely,
(Your Signature)
Nikhil Sharma
Contact Information

This kind of introduction letter is written to a business you are entering into a contract with. It contains in brief the terms entered into by both the companies.

Sample 5: Business Welcome Letter

To,
Leilani Boyer
EDPL Solution Pvt Ltd,
California, USA - 80009
Date:9 June 1998
From,
Davis Patrick
SMC Pvt Ltd,
Texas USA - 90002

Subject: Welcome to Business

Dear Leilani Boyer

I, Davis Patrick as the [Position] of [Company], would like to welcome you to our company and thank you for the opportunity personally. It is a tremendous honor to be able to work with an experienced company such as yours.
We are aware that you are capable of quite innovative sales strategies and would like you to handle that. We would also like to remind you that the agreed upon budget still needs to be followed. Everything mentioned in the contract will be followed for the entire duration which one year.
In case of queries feel free to contact us on [Phone number]. We look forward to a fruitful business partnership with you.

Sincerely,
(Signature)
Davis Patrick
SMC Pvt Ltd,

This kind of letter of welcome is written to the parents of the students who have been admitted in the school in the new batch.

Sample 6: Welcome Letter to Parents

From,
Litty Quoter
2343 232 Liberty Part
Texas, USA
11-11-2017
To,
Mom & Dad,

557-6308 Lacinia Road
San Bernardino ND 09289

Subject: Welcome to Home

Hello Parents,

Welcome to the [School Name] family! We are very excited to start our new batch of [Year]. Each year we are delighted to take in your sons and daughters to [School Name] as their energy and passion drive us too.
As an [Position] of the [School], I start my [number] year with your child. I am honored to be able to serve in this capacity for so many years. We have always had an excellent parent-teacher relationship which we have every intention of maintaining in the future too. We will be communicating to you throughout the year through emails, notes, phones, messages, reports, and newsletters.
The faculty has prepared an exciting year ahead for your child. We are looking forward to a wonderful year ahead.

Regards,

Your Little Daughter
(Your Signature)
Litty Quoter

This letter of induction is used by clubs, associations or groups to welcome a new member into their family. It explains them in brief about the rules and regulations of the club.

Sample 7: Welcome Letter to a New Member

To,
Johnny Richard
78/9- Block -C, Texas
jonney@gmail.com
(+45)-456-987-2698
15-12-2010
From,
Kamla Levy
74/9- Block - B, Florida
kamla@hotmail.com
(+91)-9876789879

Subject:

Dear Johnny Richard,

We are pleased that you have decided to get associated with us at [Name of the association]. We are thrilled to get to know you and working with you.
To help you with the process we have planned a couple of things for you for the upcoming month. Here is a detailed itinerary:

[List of work to do]

You can take advantage of all your membership rights at [website]. We will be thrilled to serve you. We will need a few things from you to get started. A proper list has been attached. We would appreciate it if you could send them to us ASAP.
Should you have any question or need assistance with anything, feel free to call us at [Phone number] or email us at [Email].

Yours Faithfully,
(your signature)
Kamla Levy

This letter is used to introduce a new client to the culture of the company and tell them in brief what they can expect from the company.

Sample 8: Welcome Letter to a New Client

From,
Leilani Boyer
557-6308 Lacinia Road
San Bernardino ND 09289
(570) 873-7090
11-11-2011
To,
Davis Patrick
P.O. Box 147 2546 Sociosqu Rd.
Bethlehem Utah 02913

Subject: (___________________)

Dear Davis Patrick,

On behalf of [Company] I would like to welcome you and thank you for entrusting [Company] for [Service]. I assure you that you have made a perfect choice and will never regret your decision.
Let me begin by saying that we believe our biggest responsibilities are towards our clients. At [Company] we don’t just say this. We actually do it and prove it to the clients in our annual results. I am sure you will find our efforts more than expected.
I am looking forward to making this association a long affair. We will do our best to serve you and give you spectacular results.

Yours Sincerely,
(Your Signature)
Leilani Boyer

This letter of welcome is given to the new students who join a school, university or college. It orients them about the history and the culture of the institution in brief.

Sample 9: Welcome Letter to New Students

From,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253
(248) 675-4007
11-11-2011
To,
Keefe Sellers
347-7666 Iaculis St.
Woodruff SC 49854

Subject: (___________________)

Dear Keefe Sellers,

The staff and faculty of [School/College Name] would like to welcome you to the University/School/College. You are about to start an exciting year of your life, and each and every one of us at [School] wishes you a safe year ahead.
You must often hear that [Name] is a special place and let me assure you that it is. This University/School/College is a special mix of character, depth, academics, arts, tradition, diversity and excellence. I encourage you to take full advantage of everything on offer and enjoy the campus to the fullest.
That is why we have strict policies against bullying, raging and assault. You can contact us 24/7, and we will be ready to help you. Stop at [office] anytime, and we will be there to guide you.
Once again, a warm welcome to you. I hope you have an exciting and great year ahead.

Sincerely,
(Your Signature)
Joan Romero

This is a personalized message from the married couple to the wedding guests. It is used to extend a warm welcome to them and thank them to take efforts and time to attend the wedding.

Sample 10: Welcome Letter for Wedding

From,
Melvin Porter
P.O. Box 132 1599 Curabitur Rd.
Bandera South Dakota 45149
(959) 119-8364
11-11-2011
To,
Hedy Greene
Ap #696-3279 Viverra. Avenue
Latrobe DE 38100

Subject: (___________________)

Welcome Family and Friends,

Nothing else means more to us than seeing our family and friends travel from long distances and be here with us on our special day. We are both so grateful to see you all here eager to share our wedding day. Your support and encouragement mean the world to us.
We are so excited to share with you everything that [Place] has to offer. Please enjoys all the facilities, kick back, relax and have loads of fun. On our part, we will make sure you take away world-class souvenirs and a lot of beautiful memories.
It is a great deal for us that you are here on a special occasion. The great weekend starts now!

All or Love,
(Your Signature)
Melvin Porter

You can expect this letter to be given by a landlord to their new tenants. It explains them the necessary details or instructions which they need to follow to shift into their new residence smoothly.

Sample 11: Welcome Letter for New Tenants

From,
Aaron Hawkins
5587 Nunc. Avenue
Erie Rhode Island 24975
(660) 663-4518
11-11-2011
To,
Ina Moran
P.O. Box 929 4189 Nunc Road
Lebanon KY 69409

Subject: (___________________)

Dear Ina Moran,

I welcome you to this property with great pleasure. This home has been very lucky for me, and I hope you will also experience good luck here.
With this letter, I have attached some necessary information to make your move smooth. You will find every detail you need regarding utilities, gas, electricity, rental insurance, keys, maintenance and rent payment details, parking, neighborhood guidance, trash collection, etc. in the attachment.

Yours Truly,
(Your Signature)
Aaron Hawkins

To extend warm hospitality and greetings to their guests, a hotel may use this letter to welcome every guest and ensure them an enjoyable stay.

Sample 12: Welcome Letter for Hotel Guests

To,
Michel Techqio
Green Beauty,
Florida, USA -670087

From,
Nature Hotels,
Blue Bay,
Idaho,USA-70034

Dear Michel

We are delighted that you have chosen our hotel for your stay. On behalf of the entire team, I extend a warm welcome to you and wish you a comfortable and enjoyable stay.

There is a selection of amenities and facilities that the hotel has to offer. The detailed booklet is placed on your writing table.

Should you need any assistance feels free to call the front desk at [Number].

With Best Regards,

Nature Hotels

Welcome Letter Template

Different type of Welcome letter Template is also available in PDF and Word (Doc.).

Welcome Letter Template

PDF   WORD

Welcome Letter to a new member

PDF   WORD

Welcome Letter to new employee

PDF   WORD

Welcome Letter to parents

PDF   WORD

Welcome Letter Template in PDF Format

 

Welcome Letter Template in Word (Doc.) Format

Conclusion

From business to personal life, a welcome letter is a valuable part of adding a new member to the place. It can be formal or informal depending upon the situation, but it sure has to be polite and warm. It gives reassurance to the person that he/she has made the right choice.

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