Warning Letter Template -Format, Sample & Example in PDF & Word
We all must know how to write a Warning Letter at various institutions. You should be very precise and clear. In this article, we will provide you some formats and samples for such types of formal letters.
Format of Warning Letter
The format of a letter of warning is as follows:
To
Name
Designation
Address
Date
Subject
Body
Salutation
Name and Designation
How to write a warning letter?
- Be brief, precise, and to the point.
- Use simple and direct language.
- Use a proper format or layout.
- Use only professional language.
Sample Writing Letter Template with Examples
Nowadays, a printed or hand-written letter is used only in professional communications. Some of the sample letters mentioned below can help you give a warning to the concerned person. By writing a letter in a proper format, you can quickly get your problem solved.
Warning Letter To Employee For Poor Performance & Gossiping
From,
Ruth S Coyle,
1813 Wilkinson Court
North Naples
Date: 6 June 2020
To,
Mary J Griffin
2561 Clifford Street
Concord
Subject: Warning Letter
Dear Mary,
I am writing this letter as your performance and attitude towards your work was being monitored by the management team of our company. It has been observed by our team that your performance in the tasks given by the company officials was not up to the mark.
We have already given you several warnings from time to time to improve your performance and concentration towards your work. But sadly, we are not able to notice any kind of improvement in your attitude towards your work.
We will have to take some serious action against you if you do not improve your performance in the coming days. You are therefore advised to work with complete sincerity and passion.
Sincerely,
Ruth S Coyle
Warning Letter To The Tenant For Smoking / Cleanliness / Violations
From,
Nicolas C Wilson,
517 Hall Street
Las Vegas
Date: 1st June 2020
To,
Penny R Hart
1479 Oak Lane
Stanberry
Subject: Letter for Warning
Dear Penny,
In the past few weeks, I have been continuously receiving complaints from the neighborhood regarding your habit of shouting and throwing garbage in front of houses of other people. It was already made clear to you that this kind of behavior will not be allowed in my house.
Please consider it as a final warning, otherwise, you will have to find another place to stay.
Yours sincerely,
Nicolas C Wilson
Employee Bad Attitude Warning Letter
From,
Denise V Fulk,
3495 Bryan Avenue
Minneapolis
Date: 10th June 2020
To,
Lora E Flowers
1708 Marshville Road
West Nyack
Subject: Warning Letter
Dear Lora,
I am writing this letter to you because your recent behavior has been brought to my attention by other staff of the office. Your actions and behavior are very shameful, especially with your women colleagues. This is going to be your last warning regarding your behavior. I hope to look forward to seeing a positive change in you.
Yours sincerely
Denise V Fulk
Sexual Harassment Warning Letter
From,
James M Anderson,
1013 Finwood Road
Red Bank
Date: 14th June 2020
To,
Philip A Williamson
2290 Maryland Avenue
Feather Sound
Subject: Warning Letter
Dear Philip,
I am writing this warning letter to you in response to your violation of the company's sexual harassment rules and regulations. We have already stated in our manual that sexual harassment is strictly prohibited and will not be tolerated at any cost.
We will have to take some serious action against you if you do not improve your behavior in the coming days.
Yours sincerely
James M Anderson
Landlord Warning Letter To a Tenant
From,
Wendy K Curd,
4850 Roguski Road
Alexandria
Date: 16 June 2020
To,
Michael G Gomez
3521 Leroy Lane
Goody
Subject: Warning Letter
Dear Michael,
I am writing this warning letter to remind you that you have not paid the rent for my house for the last four months. I have always supported you and your family in the time of difficulties. But, if you are not able to pay my rent then you will have to vacate my house.
Please consider it as a final warning, otherwise, you will have to move to another place that you can afford.
Yours sincerely
Wendy K Curd
Sample Warning Letter for Absenteeism
From,
Ken P Mills,
4224 Owagner Lane
Mercer Island
Date: 18 June 2020
To,
Johnny L Rivera
4013 Wyatt Street
Boynton Beach
Subject: Warning Letter
Dear Johnny,
I am writing this letter as you are not following the attendance rules of our company. As stated earlier also, your attendance is an essential part of your success. Therefore, it is critical that you come to work as scheduled and at the proper time.
Yours sincerely
Ken P Mills
Warning Letter From Santa
From the desk of Santa Claus
Date: 6 June 2020
Dear John,
Hi Buddy, your friend Elf has reported some bad behavior to me and I am afraid that you are going to be on the top of the list of naughty students. He has also reported that you are not obeying your mom, dad, and other elders as well. There is still enough time for you to obey your mom and dad and come back on the list of good students.
Santa Claus
FDA Warning Letter
From,
Jagat Singh,
19009 New Avenue
Sliver Colony
Delhi
Date: 21st Aug. 2020
To,
Mr. Rajiv Bhatia
Director
XYZ Laboratories Limited
Delhi, India
Subject: Warning Letter
Dear Mr. Bhatia,
The Food and Drug Administration (FDA) inspected your drug manufacturing XYZ Laboratories Limited located at Silver Colony, Delhi.
During the investigation, our inspector noticed some deviations. They are:
Failure to ensure all the production deviations are evaluated and the following conclusions are made:
Your company has failed to follow the written procedures. Your response to our procedures is inadequate. You also did not review all the production records. Conduct a risk analysis to predict the quality effects of any such identified failures.
Failure of your unit to adequately perform some annual product reviews:
We also reviewed your annual product reviews and observed a lot of deficiencies. Your response to this inspection was also inadequate. You did not explain how your resource planning will help you to prevent errors in the future.
In your response to this letter we want you to conduct a review of all APR for the past three years. You also need to provide a tabular summary of your review.
Sincerely,
Jagat Singh, PhD
Compliance Officer
No Show No Call Warning Letter
From,
Hugh H Reis,
841 New Street
Portland
Date: 20 June 2020
To,
Anna D McCoy
3655 Lakeland Park Drive
HUTCHINSON
Subject: Letter to Warn
Dear Anna,
This letter is written concerning your absence from work Friday from last week. My office staff has been trying to reach you for the past 5 days. All your contact numbers that we have in the company’s records are switched off.
As you know, you have a project deadline that has to be met by the end of this month. Many other people are also working on this project, and just like their input is essential, so is yours.
Please contact us within 24 hours after receiving this letter, if you will fail then we may have to cancel your employment with us.
Yours sincerely
Hugh H Reis
Sample Warning Letter To Employee for Harassment
From,
Royal S Garcia,
2754 Brown Avenue
Greenville
Date: 21st June 2020
To,
Rickey D Bailey
329 Atha Drive
Los Angeles
Subject: Warning Letter
Dear Rickey,
You are being issued a warning letter from the company as you have violated our company's harassment rules and regulations. We have already stated in our manual that any kind of harassment is strictly prohibited and will not be tolerated.
In the future, you are advised to follow our rules as stated in our manual. Any kind of intolerable activity from your side will lead to your dismissal.
It is important that you understand this and ensure a safe and hostile free environment.
Future violations of the company’s policy will result in termination of your job.
Yours sincerely
Royal S Garcia
Warning Letter to Employee for Excessive Absence
From,
Douglas M Wright,
808 Little Acres Lane
Kenney
Date: 26 June 2020
To,
Clinton A Spino
1910 Maple Street
BRANDON
Subject: Warning Letter
Dear Clinton,
I am writing this warning letter as you are not following the attendance policy of the company.
As stated your attendance is an essential part of your success. Therefore, it is important that you report to work as scheduled by the company. It is also important to understand that regular absence is not acceptable to the company’s policy.
Yours sincerely
Douglas M Wright
Sample Warning Letter to Employee for Late Attendance
From,
Curtis K Leon,
2365 Lewis Street
Chicago
Date: 10 June 2020
To,
William S Ward
3722 Hillcrest Drive
Tukwila
Subject: Warning Letter
Dear William,
It has been noticed that you have been late for your job without even receiving any prior permission from your supervisor or any senior. If this habit continues without any prior permission you will be marked as irresponsible.
So you are therefore warned not to continue this type of behavior in the future. Kindly treat this as an urgent matter.
Yours sincerely
Curtis K Leon
Sample Warning Letter to Employee for Tardiness
From,
Tony M Medley,
2633 Beechwood Drive
Pittsburgh
Date: 1st June 2020
To,
Javier D Meyer
810 Abner Road
Green Bay
Subject: Warning Letter
Dear Javier,
You are being issued a written warning letter for not complying with our policy of attendance and discipline.
Therefore, it is important that you come to work at the proper time. It is expected that you will show some improvement in your behavior and become more responsible.
Yours sincerely
Tony M Medley
Warning Letter For The Negligence of Duty
From,
Kathryn D Hudson,
867 Hidden Valley Road
Lancaster
Date: 29 June 2020
To,
Peter M Johnson
1948 Glen Street
Elizabethtown
Subject: Warning Letter
Dear Peter,
It has been noticed from the last few weeks that your work is not satisfactory and cannot be accepted. You have been neglecting your duties regularly. You have fallen behind on many projects and tasks from your colleagues.
You are required to improve your performance and productivity. A re-evaluation of your performance will be conducted after two weeks. We hope to see some improvements in your work.
Yours sincerely
Kathryn D Hudson
Warning Letter to Employee for Unacceptable Behavior
From,
Jacqueline R Stewart,
1422 Armory Road
Wilmington
Date: 3rd June 2020
To,
Timothy D Fuller
4281 Seneca Drive
Portland
Subject: Warning Letter
Dear Timothy,
I am writing this letter to you as it has been recently brought to the notice of the management staff of the company that you have behaved very badly on several occasions with the other staff of the office. Please consider this letter as a warning for the same.
Even after many warnings, you have not shown any improvement in your behavior and attitude.
We expect you to rectify the problems caused due to your bad behavior. This might lead to your dismissal from the company.
Yours sincerely
Jacqueline R Stewart
Warning Letter to Employee for Misconduct
From,
Johnny J Gonzales,
3580 Harry Place
Charlotte
Date: 29th June 2020
To,
Elizabeth T Hancock
1542 Bloomfield Way
Bangor
Subject: Warning Letter
Dear Elizabeth,
This letter is being issued to you as a warning letter. It has been noticed that you have misbehaved with the other staff members. You have also been careless towards some specific duties that were assigned to you.
The management staff of the company wants you to put in writing the reasons for your inappropriate behavior. If you are again reported for this type of behavior, then further strict actions would be taken by the company officials.
Yours sincerely
Johnny J Gonzales
Warning Letter for Misbehaving
From,
Ernest K Vollmer,
1813 Wilkinson Court
North Naples
Date: 12th June 2020
To,
Sarah R Owens
578 Stanton Hollow Road
Boston
Subject: Warning letter for misbehaving
Dear Sarah,
I am writing this letter to bring to your attention that there have been getting many complaints regarding your overall behavior in office.
You can consider this as the last warning from my side. Any other complaint would lead to your dismissal.
Yours sincerely
Ernest K Vollmer
Warning Letter Template in PDF and Word Format
Warning Letter Template in PDF Format
Warning Letter Template in Word Format
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Letter Team
The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.
