Warning Letter Template -Format, Sample & Example in PDF & Word

We all must know how to write a warning letter at various institutions. You should be very precise and clear. In this article, we will provide you some formats and samples for such types of formal letters.


Format of Warning Letter

The format of a warning letter is as follows:

To
Name
Designation
Address


Date

Subject

Body

Salutation

Name and Designation

How to write a warning letter?

  1. Be brief, precise, and to the point.
  2. Use simple and direct language.
  3. Use a proper format or layout.
  4. Use only professional language.

Sample Writing Letter Template with Examples

Nowadays, a printed or a hand-written letter is used only in professional communications. Some of the sample letters mentioned below can help you give a warning to the concerned person. By writing a letter in a proper format, you can quickly get your problem solved.

 

 

 

Warning Letter To Employee For Poor Performance & Gossiping

From,
Ruth S Coyle,
1813 Wilkinson Court
North Naples

Date: 6 June 2020

To,
Mary J Griffin
2561 Clifford Street
Concord

Subject: Warning Letter

Dear Mary,

I am writing this letter as your performance and attitude towards your work was being monitored by the management team of our company. It has been observed by our team that your performance in the tasks given by the company officials was not up to the mark.

We have already given you several warnings from time to time to improve your performance and concentration towards your work. But sadly, we are not able to notice any kind of improvement in your attitude towards your work.

We will have to take some serious action against you if you do not improve your performance in the coming days. You are therefore advised to work with complete sincerity and passion.

Sincerely,

Ruth S Coyle

Warning Letter To The Tenant For Smoking / Cleanliness / Violations

From,
Nicolas C Wilson,
517 Hall Street
Las Vegas

Date: 1st June 2020

To,
Penny R Hart
1479 Oak Lane
Stanberry

Subject: Warning Letter

Dear Penny,

In the past few weeks, I have been continuously receiving complaints from the neighborhood regarding your habit of shouting and throwing garbage in front of houses of other people. It was already made clear to you that this kind of behavior will not be allowed in my house.

Please consider it as a final warning, otherwise, you will have to find another place to stay.

Yours sincerely,

Nicolas C Wilson

Employee Bad Attitude Warning Letter

From,
Denise V Fulk,
3495 Bryan Avenue
Minneapolis

Date: 10th June 2020

To,
Lora E Flowers
1708 Marshville Road
West Nyack

Subject: Warning Letter

Dear Lora,

I am writing this letter to you because your recent behavior has been brought to my attention by other staff of the office. Your actions and behavior are very shameful, especially with your women colleagues. This is going to be your last warning regarding your behavior. I hope to look forward to seeing a positive change in you.

Yours sincerely

Denise V Fulk

Sexual Harassment Warning Letter

From,
James M Anderson,
1013 Finwood Road
Red Bank

Date: 14th June 2020

To,
Philip A Williamson
2290 Maryland Avenue
Feather Sound

Subject: Warning Letter

Dear Philip,

I am writing this warning letter to you in response to your violation of the company's sexual harassment rules and regulations. We have already stated in our manual that sexual harassment is strictly prohibited and will not be tolerated at any cost.

We will have to take some serious action against you if you do not improve your behavior in the coming days.

Yours sincerely

James M Anderson

Landlord Warning Letter To a Tenant

From,
Wendy K Curd,
4850 Roguski Road
Alexandria

Date: 16 June 2020

To,
Michael G Gomez
3521 Leroy Lane
Goody

Subject: Warning Letter

Dear Michael,

I am writing this warning letter to remind you that you have not paid the rent for my house for the last four months. I have always supported you and your family in the time of difficulties. But, if you are not able to pay my rent then you will have to vacate my house.

Please consider it as a final warning, otherwise, you will have to move to another place that you can afford.

Yours sincerely

Wendy K Curd

Sample Warning Letter for Absenteeism

From,
Ken P Mills,
4224 Owagner Lane
Mercer Island

Date: 18 June 2020

To,
Johnny L Rivera
4013 Wyatt Street
Boynton Beach

Subject: Warning Letter

Dear Johnny,

I am writing this letter as you are not following the attendance rules of our company. As stated earlier also, your attendance is an essential part of your success. Therefore, it is critical that you come to work as scheduled and at the proper time.

Yours sincerely

Ken P Mills

Warning Letter From Santa

From the desk of Santa Claus

Date: 6 June 2020

Dear John,

Hi Buddy, your friend Elf has reported some bad behavior to me and I am afraid that you are going to be on the top of the list of naughty students. He has also reported that you are not obeying your mom, dad, and other elders as well. There is still enough time for you to obey your mom and dad and come back on the list of good students.

Santa Claus

FDA Warning Letter

From,
Jagat Singh,
19009 New Avenue
Sliver Colony
Delhi

Date: 21st Aug. 2020

To,
Mr. Rajiv Bhatia
Director
XYZ Laboratories Limited
Delhi, India

Subject: Warning Letter

Dear Mr. Bhatia,

The Food and Drug Administration (FDA) inspected your drug manufacturing XYZ Laboratories Limited located at Silver Colony, Delhi.

During the investigation, our inspector noticed some deviations. They are:

Failure to ensure all the production deviations are evaluated and the following conclusions are made:

Your company has failed to follow the written procedures. Your response to our procedures is inadequate. You also did not review all the production records. Conduct a risk analysis to predict the quality effects of any such identified failures.

Failure of your unit to adequately perform some annual product reviews:

We also reviewed your annual product reviews and observed a lot of deficiencies. Your response to this inspection was also inadequate. You did not explain how your resource planning will help you to prevent errors in the future.

In your response to this letter we want you to conduct a review of all APR for the past three years. You also need to provide a tabular summary of your review.

Sincerely,

Jagat Singh, PhD
Compliance Officer

No Show No Call Warning Letter

From,
Hugh H Reis,
841 New Street
Portland

Date: 20 June 2020

To,
Anna D McCoy
3655 Lakeland Park Drive
HUTCHINSON

Subject: Warning Letter

Dear Anna,

This letter is written concerning your absence from work Friday from last week. My office staff has been trying to reach you for the past 5 days. All your contact numbers that we have in the company’s records are switched off.

As you know, you have a project deadline that has to be met by the end of this month. Many other people are also working on this project, and just like their input is essential, so is yours.

Please contact us within 24 hours after receiving this letter, if you will fail then we may have to cancel your employment with us.

Yours sincerely

Hugh H Reis

Sample Warning Letter To Employee for Harassment

From,
Royal S Garcia,
2754 Brown Avenue
Greenville

Date: 21st June 2020

To,
Rickey D Bailey
329 Atha Drive
Los Angeles

Subject: Warning Letter

Dear Rickey,

You are being issued a warning letter from the company as you have violated our company's harassment rules and regulations. We have already stated in our manual that any kind of harassment is strictly prohibited and will not be tolerated.

In the future, you are advised to follow our rules as stated in our manual. Any kind of intolerable activity from your side will lead to your dismissal.

It is important that you understand this and ensure a safe and hostile free environment.

Future violations of the company’s policy will result in termination of your job.

Yours sincerely

Royal S Garcia

Warning Letter to Employee for Excessive Absence

From,
Douglas M Wright,
808 Little Acres Lane
Kenney

Date: 26 June 2020

To,
Clinton A Spino
1910 Maple Street
BRANDON

Subject: Warning Letter

Dear Clinton,

I am writing this warning letter as you are not following the attendance policy of the company.

As stated your attendance is an essential part of your success. Therefore, it is important that you report to work as scheduled by the company. It is also important to understand that regular absence is not acceptable to the company’s policy.

Yours sincerely

Douglas M Wright

Sample Warning Letter to Employee for Late Attendance

From,
Curtis K Leon,
2365 Lewis Street
Chicago

Date: 10 June 2020

To,
William S Ward
3722 Hillcrest Drive
Tukwila

Subject: Warning Letter

Dear William,

It has been noticed that you have been late for your job without even receiving any prior permission from your supervisor or any senior. If this habit continues without any prior permission you will be marked as irresponsible.

So you are therefore warned not to continue this type of behavior in the future. Kindly treat this as an urgent matter.

Yours sincerely

Curtis K Leon

Sample Warning Letter to Employee for Tardiness

From,
Tony M Medley,
2633 Beechwood Drive
Pittsburgh

Date: 1st June 2020

To,
Javier D Meyer
810 Abner Road
Green Bay

Subject: Warning Letter

Dear Javier,

You are being issued a written warning letter for not complying with our policy of attendance and discipline.

Therefore, it is important that you come to work at the proper time. It is expected that you will show some improvement in your behavior and become more responsible.

Yours sincerely

Tony M Medley

Warning Letter For The Negligence of Duty

From,
Kathryn D Hudson,
867 Hidden Valley Road
Lancaster

Date: 29 June 2020

To,
Peter M Johnson
1948 Glen Street
Elizabethtown

Subject: Warning Letter

Dear Peter,

It has been noticed from the last few weeks that your work is not satisfactory and cannot be accepted. You have been neglecting your duties regularly. You have fallen behind on many projects and tasks from your colleagues.

You are required to improve your performance and productivity. A re-evaluation of your performance will be conducted after two weeks. We hope to see some improvements in your work.

Yours sincerely

Kathryn D Hudson

Warning Letter to Employee for Unacceptable Behavior

From,
Jacqueline R Stewart,
1422 Armory Road
Wilmington

Date: 3rd June 2020

To,
Timothy D Fuller
4281 Seneca Drive
Portland

Subject: Warning Letter

Dear Timothy,

I am writing this letter to you as it has been recently brought to the notice of the management staff of the company that you have behaved very badly on several occasions with the other staff of the office. Please consider this letter as a warning for the same.

Even after many warnings, you have not shown any improvement in your behavior and attitude.

We expect you to rectify the problems caused due to your bad behavior. This might lead to your dismissal from the company.

Yours sincerely

Jacqueline R Stewart

Warning Letter to Employee for Misconduct

From,
Johnny J Gonzales,
3580 Harry Place
Charlotte

Date: 29th June 2020

To,
Elizabeth T Hancock
1542 Bloomfield Way
Bangor

Subject: Warning Letter

Dear Elizabeth,

This letter is being issued to you as a warning letter. It has been noticed that you have misbehaved with the other staff members. You have also been careless towards some specific duties that were assigned to you.

The management staff of the company wants you to put in writing the reasons for your inappropriate behavior. If you are again reported for this type of behavior, then further strict actions would be taken by the company officials.

Yours sincerely

Johnny J Gonzales

Warning Letter for Misbehaving

From,
Ernest K Vollmer,
1813 Wilkinson Court
North Naples

Date: 12th June 2020

To,
Sarah R Owens
578 Stanton Hollow Road
Boston

Subject: Warning letter for misbehaving

Dear Sarah,

I am writing this letter to bring to your attention that there have been getting many complaints regarding your overall behavior in office.

You can consider this as the last warning from my side. Any other complaint would lead to your dismissal.

Yours sincerely

Ernest K Vollmer

 

Warning Letter Template in PDF and Word Format

Employee Bad Attitude Warning Letter

PDF | Word

Sexual Harassment Warning Letter

PDF | Word

Landlord Warning Letter To a Tenant

PDF | Word

Warning Letter for Absenteeism

PDF | Word

FDA Warning Letter

PDF | Word

No Show No Call Warning Letter

PDF | Word

Warning Letter To Employee for Harassment

PDF | Word

Warning Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4
  5. PDF Template 5

Warning Letter Template in Word Format

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3
  4. Word Template 4
  5. Word Template 5

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