Termination Letter for Poor Performance– Format Sample & Example

Termination Letter for Poor Performance: The success of an organization depends on the commitment and performance of its employees. Hard work and dedication takes the organization to success. But sometimes, the constant poor performance of an employee hampers this progress. In such circumstances, it is necessary to terminate the association of the employee for the betterment of the organization.

Termination Letter for Poor Performance Format

A letter of termination can be tricky to write such a letter without disgruntling the employee. The below-given format of this letter should help you with your requirement:

From,
Sender's Name
Sender's Address

Date

To,
Receiver's Name
Receiver Address

Subject: (------------------)

Dear ———- [Name of the employee],

A letter of termination is handed to the employee after holding a meeting with the employee. So before going into the details, the introduction paragraph documents the details of the meeting that has already been held. With whom was the meeting done, when and how is mentioned in the first para.

This paragraph discusses the purpose of writing this letter. It answers the question why is the employee being let go? What happened over the course of time, what is the company policy on this, how was the employee given assistance and what other things led to this tough decision.

The last paragraph or the conclusion states what benefits were given to the employees and should make it clear that those will be available to him/her till the time of their dismissal. If the employee is supposed to return any items, then they should also be mentioned here.

Signing off

Just like any other formal letter, it is ended with best regards and the signature of the manager.

Yours Sincerely,