A sample letter of recommendation is a sample of a letter of support that proves the merit of a person. The letter of recommendation or a letter of reference is usually written by a supervisor, employer, teacher or a counselor explaining the eligibility of the candidate applying for a new job or admission in a school or college. This document adds extra weight in the application for admission or a job.
The recipient to whom the candidate sends an application does not know the candidate personally. Thus, a letter of recommendation helps to understand if the candidate is suitable for the particular post/course or not. Writing a letter of recommendation carries a lot of responsibility. A properly written letter can make the career of a person.
As such a recommendation is not very formal but it still has to be concise and semi-formal. That is why it is better to follow a proper letter of recommendation format. These letters attest the skills and qualities of an applicant; that is why it is necessary to follow certain checkpoints.
6 Best Tips of Writing Letter of Recommendation
There are 6 points which need to be kept in mind while writing a letter of recommendation:
- It is essential that the top of the letter page contains your name, address and other contact details. Writing on letterhead is, in fact, preferable.
- Just like any other letter, you need to mention the name and title of the person to whom the letter is addressed.
- At the beginning of the letter, you need to mention how you know the person you are writing a recommendation for and since when.
- Point out the character, personal achievements and strengths of the applicant in the letter.
- In case of a neutral reason, mention the reason for the applicant to leave the previous job or school.
- Always end the letter by encouraging the reader to contact you in case of further questions.
A letter of recommendation should have a formal tone and follow a specific format. But if the reason is a personal one, the letter can be informal too. A strong opener with an explanation of you is qualified to write this letter also helps.
How to Format a Recommendation Letter ?
A letter of recommendation is tailored according to the position or job involved as well as the person who is being recommended. A reference letter could be written for anyone – a student, a former employee, a neighbor, a client or even a patient.
Below given is the Format of a recommendation letter for you which you can use as an inspiration to craft one yourself.
Dear ——– [Name and title of the recipient],
Para 1: Your relation with the applicant
I couldn’t be more pleased to recommend [applicant name] for the [job/course] in your organization/college/institution. I have known [applicant name] since [years] as his/her [your relation]. During these years I have seen [applicant name] grow into a fantastic individual who is responsible, professional and compassionate.
Para 2: The applicant’s qualities (student)
Applicant name] has been a very strong student academically. His grades prove that. Along with being smart and intelligent, he/she is ready to work hard too. Such a goal-oriented attitude is difficult to find in a student his/her age. He/she has high self-motivation level and also tends to motivate the people around him/her.
[Applicant name]’s academic strengths are nicely complemented by his/her skills of leadership and organization. Along with studies, [applicant name] has served as [name extra-curricular activity and position of the applicant]. He/she is also an active member of [another activity].
Para 2: The applicant’s qualities (employee)
[Applicant name] has been a cherished employee in our organization. He/she has never backed down from work allotted and has always been there when the company has needed him/her. According to his/her job profile, he/she has out-performed and surpassed the expectations of all peers and top management.
His/her enthusiasm for work is complemented by skills like punctuality, helping nature, loyalty, friendliness and time management. When needed, he/she has also shown exceptional leadership skills and taken the mantle of pushing the entire team to reach the goals on time. His/her role includes [list of duties] which he/she has managed to fulfill exceptionally well.
Conclusion: Conclude with information details
He/she has a very special talent that will make you proud of your decision to select him/her for the [course/job]. If there is anything else for which I can provide information, feel free to contact me on [phone number] or email me at [email id].
Samples & Examples of Recommendation Letter
There are many purposes for which a letter is written. Here are examples for each one of those:
Sample 1: Letter of Recommendation Sample Scholarship
P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246
P.O. Box 120 2410 Odio Avenue
Pass Christian Delaware 03869
Dear Driscoll Leach,
It is an honor for me to present [student name] for the [scholarship name] scholarship. I got to know [student name] as her [subject] teacher in the [standard] grade at [school name]. I have also worked with her in the [subject] group where she is a member, and I am the head of the group.
Since the first day of the class, I have been impressed with [student name]. She has shown determination and dedication from day 1 of school. Whenever she got stuck with course material, she never hesitated to ask for help. She even readily stayed late in school for additional classes to perfect the course material. Her interest and passion for studies are evident in her behavior.
I was also impressed by her friendly attitude with all of her classmates. She is a caring, kind, intelligent and ambitious girl. Just as she can readily ask for help, she is always ready to offer help too. I have always found her to be respectful to all the teachers in school. I am sure [student name] will succeed in whatever path she chooses in her life.
[student name] comes from a family of immigrants and is going to be the first child to reach college. The family has been working hard, but finance is still a great constraint for all of them. Both her parents have jobs, and even [student name] does babysitting jobs for extra cash. But still, the strain of financing her and her three siblings' education is there. Her efforts deserve this scholarship. A little help can take her very far in life. She will not disappoint you, and that is my guarantee. I think she is the most deserving candidate you will have for this scholarship.
In case you need any further information, please contact me on [phone number] or [email id].
Sample 2: Recommendation Letter Sample for Student
1379 Nulla. Av.
Asbury Park Montana 69679
6059 Sollicitudin Road
Burlingame Colorado 26278
Dear Katelyn Cooper,
I am [your name], the [position] of [school name]. The reason behind writing this letter is to recommend my student [student name] for the course of [course name] in your school [school name]. I have been his teacher for the past [years] now, and he has never given me a reason to complain. In my opinion, [student name] is the best candidate for your institution.
It’s not just me saying. [Student name]’s dedicated work during his school years speaks for itself. His result shows that he excels in each subject, particularly [subject name]. He has also done us proud by winning [trophy/medal] in [competition name].
Not only he is ahead of his class in academics, but he also has a similar interest in extracurricular. He recently won a debate competition during [month]. His friendly nature, confidence, compassion, and intellect surround him like an aura that is hard to miss. Not just me, he would be every faculty’s first choice in our school.
I truly believe [student name] would be the ideal choice for your [course name]. I can proudly say that he is one of my best students. In case of any queries, you can drop an email at [email id] or call me on [phone number].
Sample 3: Sample Letter of Recommendation for Graduate School
981 Eget Rd.
Clemson GA 04645
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
Dear Craig Williams,
I am a teacher of [subject name] at the [school name]. I am writing this letter of recommendation for [student name], one of the brightest pupil I have come across in my teaching career. I have been teaching at the school for 15 years, and I can say that in all these years there have hardly been 4 or 5 students who can be put equivalent to [student name].
It is hard for a student to stand out in a classroom filled with 50 ambitious students, but it didn’t take me long to take notice of [student name]. I have had the pleasure of teaching him [subject name] for the past four years now and have also worked with him during the annual [subject] group and even various competitions and quizzes.
He has always been an active participant inside as well as outside the classroom. Inside the classroom, he always asks well thought-out questions and is eager to learn more. He does not scare with complex theories, in fact, seems to enjoy going deeper into them. He has a passion for the field of [course name] which is quite evident in his classroom behavior.
Outside the classroom, his inquisitive nature makes him quite popular with his acquaintances. He comes off as genuine, extrovert and a multi-tasker. He plays sports like [name of sports] and also does activities like [list of extracurricular]. He is a team player and a confident leader. That is a combination tough to find.
He always pushes his limits academically as well as non-academically. It gives me immense joy to have the opportunity to help [student name] in his journey to a career in [field name]. I am aware of [college name]'s long and distinguished history and reputation. That is exactly why I think that [student name] is a deserving candidate for your institution. His dedication and intellect will impress the professors from the first day.
I will be happy to provide you with any more information you need. Feel free to contact me on [phone number] or [email id].
Sample 4: Sample Letter of Recommendation for High School Student
981 Eget Rd.
Clemson GA 04645
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
Dear Craig Williams,
I have had the pleasure of teaching [student name] in my [grade] grade [subject] class. Among the five groups of students that come into my class every day, [student name] stood out from the rest immediately from the first day itself.
In the classroom, [student name] often expressed a level of maturity and commitment which is hard to miss in a student. Her dedication went beyond my expectations. She wasn’t just an active participant in classroom discussions but was also very astute, insightful and perceptive. Her questions many times forced me to think twice before answering. Her confidence and eagerness to learn more also earned her respect from her classmates.
[Student name]’s desire to learn more is not just limited to classes. She is equally ahead in extracurricular activities. She has been doing [list of activities] and all of these at her level best.
For all these reasons and more, I would recommend [student name] for your institution. She has always made us proud, and she will make you proud too if you choose to admit her. I truly believe she deserves this chance. For any other information, you can call or email me on [phone number] or [email id].
Sample 5: Medical School Letter of Recommendation Sample
3714 Nascetur St.
Hawthorne Louisiana 10626
6216 Denman Avenue
Seattle Utah 81202
Dear Seth Farley,
I am pleased to write this letter of recommendation for [student name] as a part of his application for the [institute name]. He has been my student for three years in my class of [subject name]. As [student name]’s teacher, I found him to be extremely passionate about his dream to become a doctor.
[Student name] is a hard-working student who is dedicated to his dream. He approaches all the classes and all the course material with a curiosity that makes him intellectual but on a completely different level. Whenever he gets stuck in a problem or a complex theory, he is seen approaching the problem head-on. His attention to detail is also a quality that will make him a great doctor someday.
Last year we started a drive with an NGO for the welfare of the underprivileged kids. [Student name] has been an enthusiastic participant in this drive. He was seen observing the nurses minutely and noticing everything that was being done. His commitment to the field and hard work in achieving his goal makes him the perfect candidate for your institution.
Given a chance he can make you proud too. If I can answer any more questions, please feel free to call me on [phone number] or email me on [email ID].
Sample 6: Sample Letter of Recommendation for Teacher
361-7936 Feugiat St.
Williston Nevada 58521
Ap #784-1887 Lobortis Ave
Cudahy Ohio 31522
It is my honor to write this letter of recommendation for [Name of the teacher] for the position of [position] at the [Name of the school]. As a principal of [name of the school], I have seen [name of the teacher] first-hand and the effect he has on children. In my career of [years], I have never seen a teacher hold so much command in a classroom. Finding a replacement for him will be the hardest task I will have to do.
Unfortunately, because of some personal problems he has decided to move from [name of the city] to [name of the city]. It would be hard to see him go, but it is not my place to come in the middle of his family. It is an unfortunate circumstance to lose the most talented teacher I have in my school.
[Name of the teacher] joined our school back in [year]. In just one term, his dedication and energy changed the entire outlook of students towards the subject. Now the students of his class have a higher interest in pursuing [subject] as a career. He did not just make this subject interesting, but he also went as far as providing one on one lessons after school for weak students. [Name of the teacher]’s expertise in his subject and his dedication makes him the favorite teacher of his students. He was an invaluable asset to our school, and any other school employing him will be lucky to have him.
Whenever I take my rounds about the school, I step into his classroom from time to time. His teaching style is very animated and captivating. There is a pure delight on the faces of his children. He develops a rapport with the students very quickly. [Name of the teacher]’s unlimited patience and his devotion towards his job does not go unnoticed.
If he’s accepted in your faculty, I am very sure he will develop the same rapport with your students too in no time at all. I would be happy to provide any more details you might need regarding [Name of the teacher]’s application. You can call me or email me anytime on [phone number] or [email ID].
(Your Signature Here)
If you are not able to ask for a letter of recommendation in person you can do so via email. Below given is a sample of how to write a professional request for a letter of recommendation.
Sample 7: How to Ask for A Letter of Recommendation Via Email Sample
P.O. Box 567 1561 Duis Rd.
Pomona TN 08609
P.O. Box 721 902 Dolor Rd.
Fremont AK 19408
Subject Line: Request for Letter of Recommendation
Dear Chaney Bennett,
First of all, I would like to thank you for taking out the time to read this email. I understand that you are extremely busy and I sincerely hope that this request does not cause you any inconvenience.
I was applying at [school or company] for the [job position or study program] and was wondering if it would be possible for you to write me a letter of recommendation. As my [relation with the requestee], I think nobody else is better suited than you for writing me a reference letter.
I would appreciate it if you could take out some time from your busy schedule and write me some kind words. I have to submit this letter with my application by [deadline]. But if you are unable to find the time to write, then I will understand.
Sample 8: Sample Letter of Recommendation for Immigration Residency
987-4223 Urna St.
Savannah Illinois 85794
6818 Eget St.
Tacoma AL 92508
I am pleased to write this letter of recommendation on behalf of my neighbor and good friend [name of the applicant], who has just applied for the immigration to the [Country name] from [ name of the country].
I am [name], and I am a [profession]. I am also the [name of the country]’s citizen. I first met [name of the applicant] when he moved in next door [number] years ago. We were all thrilled to have him in our neighborhood. We soon became friends, and it was quite evident from the beginning that he is a very intelligent and compassionate man. My family and I trust him and his family entirely.
[Name of the applicant] is a [profession] by profession and a very passionate one. He is a generous, kind and caring man. He does a lot of volunteer work for the community. Both [name of the applicant] and his wife [wife’s name] are role models for our children who are aged [year] and [year]. As a family, we have become quite close to each other. When my wife and I both have to work at the same time, they look after our children, and we trust them completely.
I truly feel blessed to have a neighbor like [name of the applicant]. He’s a valued member of our community and deserves the citizenship of our country. If his permanent residency application is approved, I am sure he will continue to give back to his community just like before.
Sample 9: Recommendation Letter Sample for Job
977-4841 Ut Ave
Walla Walla Michigan 82776
969-1762 Tincidunt Rd.
Boise CT 35282
Dear Xyla Cash,
I am highly pleased to recommend [name of the applicant] for the position of [position] in your company. [Name of the applicant] has been an invaluable asset for our company. It would be a tough job to find her replacement.
I am [name], a [position] at the [name of the company]. I have [years] of experience working in this industry as a [position]. In all these years I have seen many young professionals come and go. But [name of the applicant] uniquely stands out as none others have.
During our time together [name of applicant] has shown exceptional skills like [list of traits]. When I first met her, it was during her job interview. I was so impressed with her skills that I hired her immediately and I have never regretted my decision since. As I spent time working with her as her [position], I realized that her understanding and her passion for her job runs even more profound than I realized.
However, it’s not just her technical skills that impress me. She’s a kind-hearted person with an amazingly positive attitude and a very empathetic nature. Her chirpiness and passion for work have spread like wildfire among her teammates too. She’s not only valued by the bosses but often her peers to rely on her to get the job done.
Her personality is such that she brings up the atmosphere of the entire room. I'm confident that if you decide to give her a job, she will fit into your organization perfectly. Of course, she will bring her skills and experience with her which makes her the best candidate. I believe she will help your company grow in the way she has helped us too.
If you need any more examples of her work aptitude or any other relevant information, please do not hesitate to contact me on [phone number] or email me on [email ID]. I would be more than happy to elaborate further my time spent working with her.
Sample 10: General Letter of Recommendation Sample
Ingram,1011 Malesuada Road
Moscow Kentucky 77382
737-2580 At Street
Independence Texas 87535
I am a [position], in [name of the company]. I have been working with [name of the applicant] since [years]. It is my pleasure to recommend him/her for the position of [job title] in your company, [name of the company].
[Name of the applicant] and I have a very good relationship here at our organization. I have come to know him/her as an invaluable asset to our company, and it would be any team's honor to get to work with her. She/he is kind, organized, reliable, confident and punctual. He/she has all the qualities an organization looks for in a good employee.
His/her skill set and expertise in the [specific subject] is a boon for the entire office. He/she is a true team player. He/she has always managed to take the entire team forward with an infectiously positive attitude. Very few people have the energy to make peers passionate about their job. It will be very hard for us to let her go. It is an unfortunate personal circumstance because of which she/he has to leave us.[Name of the applicant]’s knowledge and experience will be beneficial to your company without doubt. If you want to know anything else about him/her, you can contact me on [phone number] or email me at [email ID].
Sample 11: Neutral Letter of Recommendation Sample
Ap #643-7006 Risus St.
Beaumont New Mexico 73585
9291 Proin Road
Lake Charles Maine 11292
Dear Malcolm Long,
It is my pleasure to write this letter of recommendation for [name of applicant] for the position of [position] in [name of the company]. I work as a [your position] in [name of your company]. I believe that [name of applicant]’s experience and knowledge will be a strength for any company.
[Name of the applicant] was hired in [year] as a [job title]. As the years went by he progressed to [position] in a short span of [years]. In our organization, his duties involve doing [list of duties of the applicant]. It has been observed that over the years, [name of the applicant] has fulfilled all the roles and responsibilities satisfactorily.
Not only has he met all the requirements of his job with us but has also been able to develop a successful employee recognition. He has been a popular team member among all his peers. He is an organized, punctual, friendly, and a go-getter which helps him adapt to any circumstances in an organization.
To conclude I would like to say that I have been a very happy [position] to [name of the applicant]. His communication abilities and interpersonal skills will make success in any organization he works in. If you have any further questions about [name of applicant]'s performance, you can directly contact me on [phone number] or [email id].
Sample 12: Short Recommendation Letter
574-8633 Arcu Street
San Fernando ID 77373
Ap #443-336 Ullamcorper. Street
Visalia VA 54886
Dear Sonya Jordan,
I am writing this letter of recommendation on behalf of [name of applicant] for [job position] at [name of the company]. I have known [name of the applicant] since [date] as [your relation with the applicant].
I have always found him/her to be [qualities the applicant has, such as “honest,” “loyal,” “hard-working”]. Based on our experience together, I can confidently recommend [name of the applicant] for the position of [position] in your company.
Regardless of your position, customizing these letters samples is a very easy task. These templates of letter of recommendation given above provide a basic gist of how the letter should look like. Whether you write the letter from scratch by combining the elements from various examples or use these samples as an outline and customize the one according to the person for whom you are writing the letter is entirely your choice. These samples and examples have all the information you need to know. Now go ahead and write that pending letter with absolute confidence.