A demand letter is a legal letter which is used to claim compensation or to ask the recipient to perform corrective measures or undertake an action according to a commitment which can be contractual or due to some wrongdoing on the part of the recipient. There are a lot of cases in which a person is required to send a demand to another party which has been involved in a crime, breach of law or conduct and other matters such as insurance, accidents, rent, etc. Therefore, this letter has a lot of importance and reverence in legal matters.
Format of Demand Letter
This letter is like any other business or formal letter. Therefore, the format of the demand letter is more or less like that of a formal letter. However, unlike most of the formal letters, the tone and structure of the demand letter might vary according to the case, the relationship of the sender and the recipient and on whether the sender has to explain the case to the recipient or not.
This is the basic format of the letter irrespective of whether the sender intends to send an email or hardcopy mail to the recipient:
The date on which the letter is written
Dear Mr/Mrs. (recipient’s name),
(Body of the letter)
Name of the sender
Designation of the sender
How to write a Demand Letter?
Most of the formal letters we write follow the same tone and structure. However, a letter can be quite different as the cases are mostly where the sender has to issue a formal warning or show his/her intent to the recipient. Also, the language used in the letter may not necessarily be polite as the regular formal letters. Here, the sender has to convey is the message in a direct and demanding way. Even though, the sender must not show rudeness rude, insulting, angry or emotional in the letter at all.
Here are the steps that you need to follow while writing a letter for demand:
Include facts and do not get judgemental – One basic rule which you have to follow while writing a letter is that you should include as many facts as you can which support your demand or claim. Also, do not get judgemental while stating the facts and do not threaten or insult the recipient in any way.
An angry tone or row of personal attacks can instigate the recipient to use a similar tone and this can make the dispute worse rather than resolving it. The main purpose of this letter is to solve an issue and that should be kept in mind at all times.
Be clear – The content of the letter should be precise and to the point and should encourage the recipient to take quick action. It must make the recipient think of the further course of action that needs to be taken on his/her part and also the action that can be taken by the sender if he/she decides to ignore the issue.
Also, if you are expecting the recipient to resolve the issue by paying a fine or compensation then state the amount clearly. Beating around the bush will only complicate things further which would waste both your time and effort.
State the deadline – You must clearly state the date when you expect the recipient to take the action or at least give a response to your letter. Mentioning a date will reflect that you have the intention of resolving the issue or matter on an urgent basis.
Also, in some cases, you might have to warn the recipient by stating that you can opt for legal remedies if the recipient does not agree or respond to your demands.
Make a copy of the letter – Always make multiple copies of this letter so that you can use it for further legal action.
Sample Demand Letter Example
There are many sample letters on the internet that can guide you while writing thia letter. However, while following a template or sample you must ensure that your situation and demand is similar to the one that has been described in the sample letter. Here are a few samples of this letter that might prove to be useful for you:
An attorney letter issues a serious warning to the recipient and therefore it must be ensured that the letter is received by the recipient. It is normally sent from a legal firm or attorney to make it a legal document for further course of action.
It must clearly state that the sender can pursue legal action against the recipient if he/she does not fulfill their demands. It is mostly used when the recipient is not responding to the letters and warnings issued by the sender.
Here’s a sample of this letter:
Sample Demand Letter From the Attorney
New York – 11229
May 6th, 2019
Mr. Steve Robinson,
230 St. Stolmes
New York – 11229
Subject: Last letter before legal action
Dear Mr. Robinson,
We are writing this letter on behalf of our client Mr. Richard Treaves to inform you about a payment that has been pending from your side since the last 3 months.
According to the legal agreement entered by both of you on 2nd February 2019, you were supposed to complete the payment of the office renovation services provided by our client. The payment date was stipulated to be the 4th of March 2019. However, the payment of $ 4000 has still not been cleared from your end.
This letter is to notify you that if you do not take further action and complete the payment, we will be forced to take the legal action. Also, you are supposed to pay a fine due to the inconvenience caused to our client.
The final date of payment would be 11th May 2019 after which we shall pursue legal action against your company. Kindly contact our firm for more details.
Attorney| S&S Associates
This letter serves to be a warning for an individual or firm to act in accordance with a contract. Also, if the term of the contract has already expired or is about to expire the sender can also claim for monetary compensation. Here’s a sample of this letter:
Demand Letter Breach of Contract
6565 Netus Road
Reedsport NY 5646
282-4555 Tincidunt Avenue
Sedalia Utah 87654
Dear Lazy Resto,
This writing is a letter to notify the terms and conditions highlighted in the contract which was made between you and our client Mr. Nivan Kumar on 3rd March 2018. According to the contract, you had agreed to build a 4-storeyed building on the plot of Mr. Kumar within a time period of 12 months. However, the work has not been initiated yet even after seven months.
Please be noted that you have breached the contract with respect to following particulars:
Not initiating the work on time
Refusing to commence the work even after repeated reminders and calls by our client
Not taking any efforts to finish the project
Your conduct has been highly professional and therefore we hold you responsible for the inconvenience our client has faced. We ask you to commence the work immediately or we shall be forced to take legal action against you.
This can be a simple letter written to a friend who had borrowed money from you or can be a letter to an organization that owes you money. Here’s a sample for you:
Demand Letter for Money Owed
Ap 6545 Ut Street
Tyler KS 73510
(3246) 483 5465
Ap 654 Elementum Street
South Gate Missouri 16878
Dear Gyle buttonrom,
This letter is a reference to the $2000 that I had given you on 5th December 2018. We both had agreed that you will pay the aforementioned sum in the installments of $500 after every couple of months.
However, you have not paid anything as of today, 6th June 2019. It has been well over one year now and I expect you to pay the complete amount as early as possible. Also, I may opt for legal actions if you do not respond to this letter immediately and agree to pay in full.
The immediate response from your end will be highly appreciated.
This type of letter can be either be sent to the recipient to issue a gentle reminder regarding the payment or can also be sent on filing a case against the recipient. One can also ask an attorney to send this letter on their behalf to the recipient. Here’s a sample:
Fair Debt Collection Practices act Demand Letter
654-2026 Purus Street
Watertown TN 24654
Ap #250-9843 Elementum St.
South Gate Missouri 68999
Re: Letter of Demand for $5000 debt owned
Dear Mr. Coswald,
We are writing this letter on behalf of our client Ms. Jade Septor who had provided you a loan of $5000 on 5th September 2018. You both had agreed that the final settlement of the amount shall be made by you before 5th September 2019.
However, no attempt has been made by you to clear the debt yet. Therefore, we request you to settle this amount of an immediate basis and if you need some time to manage this amount, please do not hesitate to contact us.
If you fail to respond to this letter within one week, we shall advise our client to take legal action against you.
YOUR SIGNATURE HERE
A civil letter is used to warn the recipient about a particular incident that has affected you personally or monetarily. The damage to you or your belongings could be from a known person or unknown person. Also, if a minor is indulged in theft or damage to your property then you can hold his/her parents accountable. Here’s a sample:
Civil Demand Letter
3465 Lobortis Rd.
New Orleans New Hampshire 6654
487-5787 Mollis St.
City of Industry Louisiana 67973
Dear Reme Hesterdios,
Last week I had been to a movie theatre with my family. Your son who is supposedly a minor was in the theatre with his friends and they tried to misbehave with my daughter. When I intervened your son hit a punch that landed straight on my nose.
I was left bleeding and your son rushed from the place along with the friends before cops arrived to look into the matter. I had to rest in my house for three days as a precaution to avoid further damage to my nose. In this ordeal, I suffered a loss of $500 per day which are my daily wages.
I request you to look into this matter and settle the amount of $1500 for hitting me and $5000 for misbehaving with me and any family. If the amount is not settled within 7 days after you receive the letter, I shall take legal help to resolve this issue.
For any more clarifications on the matter, you can always contact me.
A personal injury letter is written when a person suffers from monetary loss and physical damage due to another person’s direct assault or fault. Here’s a sample for you:
Personal Injury Demand Letter
Ap #676 5326 Odio Road
Darlington CO 06963
Ap 326 Elementum Road
North Dakota 2165
Dear Vielniel Senka,
I had met with a leg injury last week while you accidentally hit me while reversing your car. I had parked my car in the parking lot and was proceeding towards the lift but you inadvertently hit me while parking your car. The floor watchman saw this and he can confirm that to you.
Moreover, due to the leg injury, I had to rest for one week which further increased my inconvenience and monetary loss. Therefore, I request you to settle my medical expenses of $500 at the earliest to resolve this issue. I have attached my medical records and bills for your reference.
I’m hoping for an early reply from your end or I will be forced to take legal action against you.
This letter is used to issue a payment reminder to a person before moving to the Small Claims court to settle the dispute. Here’s a sample:
Demand Letter Small Claims
5646 Semper Ave
Astoria NJ 16857
Ap #782-7348 Dis Rd.
Austin KY 50710
Dear Dez Raffy,
Last Wednesday you had accidentally hit my truck with your car for no fault of mine. This accident had caused several dents in my truck for which I had to carry out several repair works.
The whole ordeal has cost me $700 and therefore I’m writing this letter to claim a settlement for my expenses. If you refuse to settle this amount I will have to move the case to the Small Claims Court.
I’m hoping for an out of court settlement in this case and also a quick reply will be highly appreciated.
This letter is used for resolving any legal matter and is mostly sent with the help of an attorney or legal firm. Here’s a sample for you:
Legal Demand Letter
P.O. Box 642 3450 In Road
Isle of Palms New York 03828
Ap #367-674 Mi Street
Greensboro VT 40684
Dear Hemcken Herndez,
I’m writing this letter to you on behalf of my client Mr. Cod Cobins who has sought our legal help to solve the property issue between you.
Our client Cod Cobbins has found that the recent bungalow you built on High street Park Road, Illinois has illegally used a small part of his plot. The market value of that alleged piece of land is $6000 for which he has agreed to settle this issue.
Therefore, we request you to settle this dispute or else we will recommend him to file a case against you. For any further clarification, you can contact us immediately.
Attorney| S&S Legal Associates
This letter can be written by a person to demand the security deposit paid for renting or leasing a property. Here’s a sample of this type of letter:
Security Deposit Demand Letter
8580 In Avenue
Revere South Dakota 9875
7709 Justo. Ave
Princeton TX 1984
Dear Cabrey Harrell,
I’m writing this letter to you regarding the security deposit amount of $300 I had paid to you on 4th June 2018 before renting your apartment at Seven Stallone building of St. Parks Street, New York.
I had already vacated that apartment on March 3rd, 2019 and you had told me that you will pay the security amount to me within one month. You have not paid it till date and I will be forced to take legal actions against you if you do not furnish the amount within 10 days from today i.e. 4th May 2019.
I’m hoping for a quick and positive response from your end. Please do not hesitate to call me if you want to discuss anything on this matter.
A standard insurance letter contains all the medical details and bill details of the victim. Here’s a sample of this letter:
Insurance Demand Letter
6549 Present Street
Torrance Wyoming 26547
Ap 41 Fairbanks Street
Fairbanks RI 96892
Dear Ron Saay,
On Monday i.e. 23rd of May 2019, you had accidentally hit me when I was walking on the zebra crossing of the 2nd lane of Piltons Street, Washington. After that, I was admitted to Mt. Mary’s hospital where I was charged $3400. I have attached copies of my medical bills for your perusal.
Further, my back and legs have been painting to date for which I’m receiving therapeutic treatment from a physiotherapist. Therefore, I demand an amount of $10000 for settling this dispute.
I shall be forced to seek legal advice on this matter if you fail to communicate or fulfill my demands. Please feel free to reach out on my contact number to discuss this matter further.
This type of letter can be written to claim a personal or business settlement. Here’s a sample for you:
Settlement Demand Letter
897\ Massa Avenue
Kent ID 63725
P.O. Box 847 8019 Facilisis Street
Joliet SC 73490
Dear Howaa Denied,
Our organization, Redeem Marketing had assigned you for the completion of our ‘Digital Genius' project. As per our contract, we had given you a time period of three months for this project.
However, your company ‘Rockfelt DM’ has failed to deliver this project on time. Further, we see that you have not even completed fifty percent of the work yet. Due to this our organization has suffered from a loss of $300000. The details of our loss are provided in the attachment of this e-mail.
We demand the compensation of $300000 from your firm and we also expect a quick reply regarding this from your end. You can contact us on 1111-34294333 for further details.
Managing Director, Redeem Marketing
This type of letter is often used to recover the repair costs of the damaged vehicle. Here’s a sample letter for a car accident:
Sample Letter of Demand for Car Accident
165 Tincidunt Street
Atwater Pennsylvania 98495
Ap 6 Ipsum Road
Wilmington Ohio 5465
Dear Jeanetta Rateso,
I had an accident with a car which is owned by your insured on 3rd May 2019. I was not injured but my van had suffered from many damages which hampered both the performance and exterior of my van.
I had to spend $9000 on my van to get it revamped. I have attached the bills with this letter for your perusal. Kindly furnish this amount at the earliest so that we can settle this issue.
In the event of refusal or non-response from your end, I will have to take legal action against your insured. For more clarifications please feel free to contact us.
This letter is used to claim compensation for property damage.
Sample Demand Letter for Damages to Property
P-558 7867Lacus. Av.
Laughlin Hawaii 5954
Ap #345-3847 Metus Road
Independence CO 30135
Dear Flexi macher,
I live in St. Machon's street 2 blocks away from your bungalow. Yesterday, while cutting a pine tree which is located in your backyard, it accidentally fell on the roof of my house. Luckily, no one was harmed due to this accident but I had to spend $500 to get my roof fixed.
I have attached the bills for your reference. Kindly furnish this amount at the earliest to settle this issue.
This letter is used to claim unpaid rent.
Sample Demand Letter for Unpaid Rent
754-6427 Nunc Ave
Kennewick AL 41329
427-5827 Ac St.
Schaumburg Arkansas 84872
Dear Qamri vera,
I’m writing this letter to bring to your notice that you haven’t paid your rent for the last three months. Therefore, please pay the rent at the earliest or I will have to take legal action after which you might have to even pay the interest and the inconvenience caused due to non-payment of due rent.
The total amount for three months adds up to $750 plus the electricity bill of two months which sums the total amount to $1250. Kindly pay this amount at the earliest and feel free to call me anytime regarding this issue.
This letter is used to cover the financial loss caused due to personal injury.
Sample Letter of Demand Personal Injury
Ap-764 Sed Road
Grand Rapids CT 435453
Ap. 86 7014 Amet Street
Corona Oklahoma 55246
Dear Wagner Watson,
You know that I suffered an injury to my left hand in an accident that occurred yesterday on St. Graham’s Street, New York. The fracture is minor but it has cost me $1200 till now.
I ask you to send a cheque of this amount on my address as early as possible to settle this issue. Also, you can see the medical bills I have attached to this e-mail.
I’m hoping for a quick and positive response from your end.
This letter can be used by a landlord to recover pending rent from a tenant.
Rent Demand Letter
764 Sez Street
Grand Rapids CT 98795
P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246
Dear Merriam Zonight,
I'm writing this letter to bring to your notice that you have not paid rent from the last two months. Also, the flat maintenance charges of one month i.e. $200 are pending. The total amount reaches up to $1400 and I request you to pay this amount at the earliest.
Please feel free to contact me to discuss this issue further.
The main purpose of this letter is to attract the attention of the debtor and it either can be a first reminder or a final warning letter. Here’s a sample which explains it better:
Collection Demand Letter
Dr. Isla Scholl
410 Odio Avenue
Pass Christian Delaware 1987
879 Nulla. Av.
Asbury Street Montana 6487
Dear Elacy Aton,
You had taken a loan from our finance company on 4th April 2018 but the last two EMIs have not been paid from your end. Therefore, you have become liable for a penalty of $25 per month. Kindly pay this amount at the earliest to avoid any further inconvenience.
Please feel free to contact us if you have any queries or doubt.
Dr. Isla Scholl
Sr. Manager – BuildMoney
A tenant can demand a security deposit from a landlord through this letter. Here’s a sample:
Demand letter to landlord
49879 Sollicitudin Street
981 Eget Rd.
Clemson GA 04645
Dear Prelee Stone,
I have vacated your apartment number 26 of Manohar society on 25th April 2019. You had assured me that you will repay my security deposit amount of $1000 by 25th May 2019. However, the payment has not been paid to date.
I request you to furnish the amount of $1000 at the earliest or else I will have to seek legal advice for the same. Please feel free to call me to discuss this issue further.
I’m hoping for a quick reply from your end.
A policy limits letter can be used to settle an auto accident claim with an insurance company. The insurance company is usually the company that insured the person who hit you with his vehicle resulting in an injury. Here’s a sample for your reference:
Policy limits Demand letter
Wil Craig Liams
Ap. 634 Montes Rd.
Springdale MO 2654
To Whomsoever It May Concern,
I was involved in a car accident last week in which your insured Mr. Robert Patkinson hit me while I was walking on the zebra crossing. He was also charged for breaking a traffic signal on the same day.
I faced traumatic injuries on my back and legs for which I had to pay $3400 to the hospital. Also, I have suffered a loss of $300 daily as I was not able to able to work for one week. Moreover, the pain that I have suffered due to this ordeal in inexplicable and therefore I demand compensation of $5000 from your end.
Kindly furnish the payment at the earliest or else I will be forced to take legal actions against the insured.
Wil Craig Liams
The final letter should serve as a final notice to the recipient before you decide to take the legal discourse. Here’s a sample for your reference:
Final Demand Letter
Ap-5470 Posuere street
2687 Nascetur Avenue
Hawthorne Louisiana 98798
Dear Zeph Anders,
This is regarding the personal injury and financial loss that I had suffered after your vehicle hit me while I was walking on a footpath. I had written three letters to you earlier but I did not receive any response from your end.
Therefore, I have filed a case against you as per the recommendation of my attorney. You might soon receive a notice from the court and you shall receive information about the hearing date shortly after that.
If you still wish for an out of court settlement, you can call me on my contact number 1234- 3425389.
This letter is written to a person or a company which has breached the rules and terms of a contract. Here’s a sample for your reference:
Demand Letter for breach of contract
6216 Denman Road
361-7936 Feugiat St.
Williston Nevada 58521
Dear Faludi Thayer,
I’m writing this letter to bring to your notice that you have not acted as per the agreement that we both entered on 3rd May 2018. As per the contract you were supposed to give me 14 social media designs per month. However, your company was able to give only 7 designs for last three months and this has impacted my business negatively.
We are terminating the contract with effect from today and you are liable to pay us $500 for the breach of following particulars:
Failing to meet the deliverables on time
Failing to respond on time
This letter is generally written to a person or the insurance company of the insured who was responsible for the accident. Here’s a sample for your reference:
Auto Accident Demand Letter
6216 Dream Avenue
To Whomsoever It May Concern
My client suffered from a severe back injury after your insured Mr. Cob Rowlins hit him at a street cross this Friday. He has also suffered a heavy financial loss due to his absence in business proceedings and meetings.
A total of $6500 was spent on medical care and $50000 was the financial loss my client suffered due to this traumatic injury. Therefore, I request you to furnish the amount of $60000 for settling this issue.
Please be noted that we shall recommend him to take legal discourse if you fail to fulfill his demand. You can call us anytime for further clarification on this matter.
Attorney| S&S Legal Associates
This type of letter can be used to collect debts from the debtor and can serve as a gentle reminder or final warning according to the situation. Here’s a sample for your reference,
Fair Debt Collection Practices act Demand Letter
Ap 87 Lobortis Avenue
Cudahy Ohio 65468
Ap. 561 Duis Rd.
Pomona TN 6578
Dear Daniel Arnard,
This is the first reminder to inform you that a payment of $5000 was due on your account on 23rd June 2018. Please furnish this amount at the earliest and kindly ignore this e-mail if you have already paid it.
Gakgot Finance LTD.
Chapter 93a is a part of the Consumer Protection Act in which care is taken to safeguard the rights of a consumer and punish the wrongdoings of a company or business. The 93a letter serves to be a reminder to the recipient that he/she has acted against this law.
Here’s a sample for your reference:
93a Demand Letter Sample
Ap. 02 Dolor Rd.
Fremont AK 6876
987-4223 Urna St.
Savannah Illinois 65746
Dear Brianne Sisley,
I’m writing this letter to exercise my right to demand as per Chapter 93a. As per Chapter 93a, Section 2, nobody can enter my place without my permission or court’s orders even if he is a landlord of my house.
You have done it on 4th April 2019 and I suffered from financial and property loss due to this. Therefore, I demand compensation of $5000 from you within 14 days from this letter's date of receipt. If you fail to fulfill my requirements and demands, I shall follow the legal discourse.
Please feel free to call me on 2300-3002992 to discuss this issue further.
It can be used to receive reimbursement from the insurance company if your property is damaged. Here’s a sample for you:
Demand letter to the insurance company for property damage
6818 Eget St.
Tacoma AL 92508
977-4841 Ut Ave
Walla Walla Michigan 82776
Dear Madeline Gregory,
I’m writing this letter to claim reimbursement for my damaged property which is covered under policy number 34930939.
The damage incurred due to a nearby building that collapsed on my house on 3rd May 2019. I have also attached the necessary documents that validate my claim.
This letter can be used by an employee to demand fair compensation of wages from his/her employer.
Unpaid Wages Demand Letter
969-1762 Tincidunt Rd.
Boise CT 35282
1011 Malesuada Road
Moscow Kentucky 9879
Dear Mcdavid Mathews,
I'm working in your organization as a content curator for the last three years. I have received the salary slip for this month and I have noticed that I have not received payment for three days even after working for a full 9 hours.
Therefore, I demand the payment of these unpaid wages in my next salary. I’m hoping for a quick and positive response from your end.
This letter can be used to notify a tenant about unpaid rent.
Sample Demand Letter for unpaid rent
737-2580 At Street
Ap #643-7006 Risus St.
Beaumont New Mexico 73585
Dear Raymi Everne ,
I’m writing this letter to inform you that your last month’s rent has not been paid yet. Also, the electricity bills and maintenance charges for the last month are pending.
The total amount reaches to $2300. Kindly pay this at the earliest to avoid any inconvenience.
This letter can be used to send a reminder or to demand compensation from a builder.
Demand Letter Format for Builder
Ap 6 Cooper. Street
Visalia VA 98465
P-72 Cooper Street
Lynchburg DC 2687
Dear Castor Richardson,
I’m writing this letter to inform you that you have failed to act as per our agreement. According to this joint venture agreement, you had to complete the construction by 20th of last month.
However, you have not even started the construction works yet. Therefore, I’m demanding compensation of $30000 for the financial loss which I have suffered due to this ordeal.
If you fail to fulfill my demand I will have to seek legal action against you.
Letter of Demand Template in PDF & Word [Doc.] Format
Letter of Demand Template in PDF Format
Letter of Demand Template in Word [Doc.] Format