25+ Free Demand Letter Template – Format, Sample & Example

June 7, 2019

A demand letter is a legal letter which is used to claim compensation or to ask the recipient to perform corrective measures or undertake an action according to a commitment which can be contractual or due to some wrongdoing on the part of the recipient. There are a lot of cases in which a person is required to send a demand to another party which has been involved in a crime, breach of law or conduct and other matters such as insurance, accidents, rent, etc. Therefore, this letter has a lot of importance and reverence in legal matters.

Format of Demand Letter

This letter is like any other business or formal letter. Therefore, the format of the demand letter is more or less like that of a formal letter. However, unlike most of the formal letters, the tone and structure of the demand letter might vary according to the case, the relationship of the sender and the recipient and on whether the sender has to explain the case to the recipient or not.

This is the basic format of the letter irrespective of whether the sender intends to send an email or hardcopy mail to the recipient:

Sender’s Name
Sender’s address

The date on which the letter is written

Recipient’s Name
Recipient’s Address

Subject:

Dear Mr/Mrs. (recipient’s name),

(Body of the letter)

Sincerely,

Name of the sender
Designation of the sender

How to write a Demand Letter?

Most of the formal letters we write follow the same tone and structure. However, a letter can be quite different as the cases are mostly where the sender has to issue a formal warning or show his/her intent to the recipient. Also, the language used in the letter may not necessarily be polite as the regular formal letters. Here, the sender has to convey is the message in a direct and demanding way. Even though, the sender must not show rudeness rude, insulting, angry or emotional in the letter at all.

Here are the steps that you need to follow while writing a letter for demand:

Include facts and do not get judgemental – One basic rule which you have to follow while writing a letter is that you should include as many facts as you can which support your demand or claim. Also, do not get judgemental while stating the facts and do not threaten or insult the recipient in any way.

An angry tone or row of personal attacks can instigate the recipient to use a similar tone and this can make the dispute worse rather than resolving it. The main purpose of this letter is to solve an issue and that should be kept in mind at all times.

Be clear – The content of the letter should be precise and to the point and should encourage the recipient to take quick action. It must make the recipient think of the further course of action that needs to be taken on his/her part and also the action that can be taken by the sender if he/she decides to ignore the issue.

Also, if you are expecting the recipient to resolve the issue by paying a fine or compensation then state the amount clearly. Beating around the bush will only complicate things further which would waste both your time and effort.

State the deadline – You must clearly state the date when you expect the recipient to take the action or at least give a response to your letter. Mentioning a date will reflect that you have the intention of resolving the issue or matter on an urgent basis.

Also, in some cases, you might have to warn the recipient by stating that you can opt for legal remedies if the recipient does not agree or respond to your demands.

Make a copy of the letter – Always make multiple copies of this letter so that you can use it for further legal action.

Sample Demand Letter Example

There are many sample letters on the internet that can guide you while writing thia letter. However, while following a template or sample you must ensure that your situation and demand is similar to the one that has been described in the sample letter. Here are a few samples of this letter that might prove to be useful for you:

An attorney letter issues a serious warning to the recipient and therefore it must be ensured that the letter is received by the recipient. It is normally sent from a legal firm or attorney to make it a legal document for further course of action.

It must clearly state that the sender can pursue legal action against the recipient if he/she does not fulfill their demands. It is mostly used when the recipient is not responding to the letters and warnings issued by the sender.

Here’s a sample of this letter:

S&S Associates
Legal firm
11345 Sector-23,
New York – 11229

May 6th, 2019

Mr. Steve Robinson,
Standup Technologies
230 St. Stolmes
New York – 11229

Subject: Last letter before legal action

Dear Mr. Robinson,

We are writing this letter on behalf of our client Mr. Richard Treaves to inform you about a payment that has been pending from your side since the last 3 months.
According to the legal agreement entered by both of you on 2nd February 2019, you were supposed to complete the payment of the office renovation services provided by our client. The payment date was stipulated to be the 4th of March 2019. However, the payment of $ 4000 has still not been cleared from your end.
This letter is to notify you that if you do not take further action and complete the payment, we will be forced to take the legal action. Also, you are supposed to pay a fine due to the inconvenience caused to our client.
The final date of payment would be 11th May 2019 after which we shall pursue legal action against your company. Kindly contact our firm for more details.

Yours truly,
(Signature)
Reston Lloyd
Attorney| S&S Associates

From,
Gru Dark
6565 Netus Road
Reedsport NY 5646
(874) 886-6576

18-08-2001

To,
Lazy Resto
282-4555 Tincidunt Avenue
Sedalia Utah 87654

Subject: (*************)

Dear Lazy Resto,

This writing is a letter to notify the terms and conditions highlighted in the contract which was made between you and our client Mr. Nivan Kumar on 3rd March 2018. According to the contract, you had agreed to build a 4-storeyed building on the plot of Mr. Kumar within a time period of 12 months. However, the work has not been initiated yet even after seven months.
Please be noted that you have breached the contract with respect to following particulars:
Not initiating the work on time
Refusing to commence the work even after repeated reminders and calls by our client
Not taking any efforts to finish the project
Your conduct has been highly professional and therefore we hold you responsible for the inconvenience our client has faced. We ask you to commence the work immediately or we shall be forced to take legal action against you.

Sincerely,
(Your Signature)
Gru Dark
Law Firm

From,
Ena Burta
Ap 6545 Ut Street
Tyler KS 73510
(3246) 483 5465

04-08-2208

To,
Gyle buttonrom
Ap 654 Elementum Street
South Gate Missouri 16878

Subject: (*************)

Dear Gyle buttonrom,

This letter is a reference to the $2000 that I had given you on 5th December 2018. We both had agreed that you will pay the aforementioned sum in the installments of $500 after every couple of months.
However, you have not paid anything as of today, 6th June 2019. It has been well over one year now and I expect you to pay the complete amount as early as possible. Also, I may opt for legal actions if you do not respond to this letter immediately and agree to pay in full.
The immediate response from your end will be highly appreciated.

Yours Sincerely,
(Your Signature)
Ena Burta

From,
David Drawna
654-2026 Purus Street
Watertown TN 24654

18-08-2014

To,
Mr. Coswald
Ap #250-9843 Elementum St.
South Gate Missouri 68999

Re: Letter of Demand for $5000 debt owned

Dear Mr. Coswald,

We are writing this letter on behalf of our client Ms. Jade Septor who had provided you a loan of $5000 on 5th September 2018. You both had agreed that the final settlement of the amount shall be made by you before 5th September 2019.
However, no attempt has been made by you to clear the debt yet. Therefore, we request you to settle this amount of an immediate basis and if you need some time to manage this amount, please do not hesitate to contact us.
If you fail to respond to this letter within one week, we shall advise our client to take legal action against you.

Yours truly,
YOUR SIGNATURE HERE
David Drawna
ABC Associates

From,
Cajasper Terney
3465 Lobortis Rd.
New Orleans New Hampshire 6654
(654) 409-98785

14-08-1998

To,
Reme Hesterdios

487-5787 Mollis St.
City of Industry Louisiana 67973

Subject: (_____________)

Dear Reme Hesterdios,

Last week I had been to a movie theatre with my family. Your son who is supposedly a minor was in the theatre with his friends and they tried to misbehave with my daughter. When I intervened your son hit a punch that landed straight on my nose.
I was left bleeding and your son rushed from the place along with the friends before cops arrived to look into the matter. I had to rest in my house for three days as a precaution to avoid further damage to my nose. In this ordeal, I suffered a loss of $500 per day which are my daily wages.
I request you to look into this matter and settle the amount of $1500 for hitting me and $5000 for misbehaving with me and any family. If the amount is not settled within 7 days after you receive the letter, I shall take legal help to resolve this issue.
For any more clarifications on the matter, you can always contact me.

Yours truly,
(Your Signature)
Cajasper Terney

From,
Will Makesy
Ap #676 5326 Odio Road
Darlington CO 06963
(926) 7329509

18-08-2004

To,
Vielniel Senka
Ap 326 Elementum Road
North Dakota 2165

Subject: (_____________)

Dear Vielniel Senka,

I had met with a leg injury last week while you accidentally hit me while reversing your car. I had parked my car in the parking lot and was proceeding towards the lift but you inadvertently hit me while parking your car. The floor watchman saw this and he can confirm that to you.
Moreover, due to the leg injury, I had to rest for one week which further increased my inconvenience and monetary loss. Therefore, I request you to settle my medical expenses of $500 at the earliest to resolve this issue. I have attached my medical records and bills for your reference.
I’m hoping for an early reply from your end or I will be forced to take legal action against you.

Yours truly,
(Your Signature)
Will Makesy

From,
Jennilee Noings
5646 Semper Ave
Astoria NJ 16857
(57) 217-6898

18-08-2007

To,
Dez Raffy
Ap #782-7348 Dis Rd.
Austin KY 50710

Subject: (_____________)

Dear Dez Raffy,

Last Wednesday you had accidentally hit my truck with your car for no fault of mine. This accident had caused several dents in my truck for which I had to carry out several repair works.
The whole ordeal has cost me $700 and therefore I’m writing this letter to claim a settlement for my expenses. If you refuse to settle this amount I will have to move the case to the Small Claims Court.
I’m hoping for an out of court settlement in this case and also a quick reply will be highly appreciated.

Yours truly,
(Your Signature)
Jennilee Noings

From,
Aviva Holcomb
P.O. Box 642 3450 In Road
Isle of Palms New York 03828
(896) 303-1164

18-08-2008

To,
Hemcken Herndez
Ap #367-674 Mi Street
Greensboro VT 40684

Subject: (_____________)

Dear Hemcken Herndez,

I’m writing this letter to you on behalf of my client Mr. Cod Cobins who has sought our legal help to solve the property issue between you.
Our client Cod Cobbins has found that the recent bungalow you built on High street Park Road, Illinois has illegally used a small part of his plot. The market value of that alleged piece of land is $6000 for which he has agreed to settle this issue.
Therefore, we request you to settle this dispute or else we will recommend him to file a case against you. For any further clarification, you can contact us immediately.

Yours truly,
Aviva Holcomb
Attorney| S&S Legal Associates

From,
Dari Finely
8580 In Avenue
Revere South Dakota 9875
(639) 360-1984

18-08-2009

To,
Cabrey Harrell
7709 Justo. Ave
Princeton TX 1984

Subject: (_____________)

Dear Cabrey Harrell,

I’m writing this letter to you regarding the security deposit amount of $300 I had paid to you on 4th June 2018 before renting your apartment at Seven Stallone building of St. Parks Street, New York.
I had already vacated that apartment on March 3rd, 2019 and you had told me that you will pay the security amount to me within one month. You have not paid it till date and I will be forced to take legal actions against you if you do not furnish the amount within 10 days from today i.e. 4th May 2019.
I’m hoping for a quick and positive response from your end. Please do not hesitate to call me if you want to discuss anything on this matter.

Yours sincerely,
(Your Signature)
Dari Finely

From,
Anees Haenry
6549 Present Street
Torrance Wyoming 26547
(298) 8487-8978

19-07-2008

To,
Ron Saay
Ap 41 Fairbanks Street
Fairbanks RI 96892

Subject: (_____________)

Dear Ron Saay,

On Monday i.e. 23rd of May 2019, you had accidentally hit me when I was walking on the zebra crossing of the 2nd lane of Piltons Street, Washington. After that, I was admitted to Mt. Mary’s hospital where I was charged $3400. I have attached copies of my medical bills for your perusal.
Further, my back and legs have been painting to date for which I’m receiving therapeutic treatment from a physiotherapist. Therefore, I demand an amount of $10000 for settling this dispute.
I shall be forced to seek legal advice on this matter if you fail to communicate or fulfill my demands. Please feel free to reach out on my contact number to discuss this matter further.

Yours truly,
(Your Signature)
Anees Haenry

From,
Krahya Zeter
897\ Massa Avenue
Kent ID 63725
(659) 787-56798

26-08-2008

To,
Howaa Denied
P.O. Box 847 8019 Facilisis Street
Joliet SC 73490

Subject: (_____________)

Dear Howaa Denied,

Our organization, Redeem Marketing had assigned you for the completion of our ‘Digital Genius' project. As per our contract, we had given you a time period of three months for this project.
However, your company ‘Rockfelt DM’ has failed to deliver this project on time. Further, we see that you have not even completed fifty percent of the work yet. Due to this our organization has suffered from a loss of $300000. The details of our loss are provided in the attachment of this e-mail.
We demand the compensation of $300000 from your firm and we also expect a quick reply regarding this from your end. You can contact us on 1111-34294333 for further details.

Yours sincerely,
Krahya Zeter
Managing Director, Redeem Marketing

From,
Drazy Fleera
165 Tincidunt Street
Atwater Pennsylvania 98495
(989) 399-5084

27-08-2004

To,
Jeanetta Rateso

Ap 6 Ipsum Road
Wilmington Ohio 5465

Subject: (_____________)

Dear Jeanetta Rateso,

I had an accident with a car which is owned by your insured on 3rd May 2019. I was not injured but my van had suffered from many damages which hampered both the performance and exterior of my van.
I had to spend $9000 on my van to get it revamped. I have attached the bills with this letter for your perusal. Kindly furnish this amount at the earliest so that we can settle this issue.
In the event of refusal or non-response from your end, I will have to take legal action against your insured. For more clarifications please feel free to contact us.

Yours sincerely,
(Your Signature)
Drazy Fleera

From,
Tegel Foch
P-558 7867Lacus. Av.
Laughlin Hawaii 5954
(987) 342-9848

04-10-2001

To,
Flexi macher
Ap #345-3847 Metus Road
Independence CO 30135

Subject: (_____________)

Dear Flexi macher,

I live in St. Machon's street 2 blocks away from your bungalow. Yesterday, while cutting a pine tree which is located in your backyard, it accidentally fell on the roof of my house. Luckily, no one was harmed due to this accident but I had to spend $500 to get my roof fixed.
I have attached the bills for your reference. Kindly furnish this amount at the earliest to settle this issue.

Yours truly,
(Your Signature)
Tegel Foch

From,
Mizoram Mullins
754-6427 Nunc Ave
Kennewick AL 41329
(716) 977-5775

18-08-2008

To,
Qamri vera
427-5827 Ac St.
Schaumburg Arkansas 84872

Subject: (_____________)

Dear Qamri vera,

I’m writing this letter to bring to your notice that you haven’t paid your rent for the last three months. Therefore, please pay the rent at the earliest or I will have to take legal action after which you might have to even pay the interest and the inconvenience caused due to non-payment of due rent.
The total amount for three months adds up to $750 plus the electricity bill of two months which sums the total amount to $1250. Kindly pay this amount at the earliest and feel free to call me anytime regarding this issue.

Yours truly,
(Your Signature)
Mizoram Mullins

From,
Hollie homes
Ap-764 Sed Road
Grand Rapids CT 435453
(565) 435-423

12-2-2008

To,
Wagner Watson
Ap. 86 7014 Amet Street
Corona Oklahoma 55246

Subject: (_____________)

Dear Wagner Watson,

You know that I suffered an injury to my left hand in an accident that occurred yesterday on St. Graham’s Street, New York. The fracture is minor but it has cost me $1200 till now.
I ask you to send a cheque of this amount on my address as early as possible to settle this issue. Also, you can see the medical bills I have attached to this e-mail.
I’m hoping for a quick and positive response from your end.

Yours sincerely,
(Your Signature)
Hollie homes

From,
Zehru Folmes
764 Sez Street
Grand Rapids CT 98795
(984) 600-98549

30-08-2008

To,
Merriam Zonight
P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246

Subject: (_____________)

Dear Merriam Zonight,

I'm writing this letter to bring to your notice that you have not paid rent from the last two months. Also, the flat maintenance charges of one month i.e. $200 are pending. The total amount reaches up to $1400 and I request you to pay this amount at the earliest.
Please feel free to contact me to discuss this issue further.

Yours truly,
(Your Signature)
Zehru Folmes

From,
Dr. Isla Scholl
410 Odio Avenue
Pass Christian Delaware 1987
(2546) 710-9879

18-08-2008

To,
Elacy Aton
879 Nulla. Av.
Asbury Street Montana 6487

Subject: (_____________)

Dear Elacy Aton,

You had taken a loan from our finance company on 4th April 2018 but the last two EMIs have not been paid from your end. Therefore, you have become liable for a penalty of $25 per month. Kindly pay this amount at the earliest to avoid any further inconvenience.
Please feel free to contact us if you have any queries or doubt.

Yours sincerely,
Dr. Isla Scholl
Sr. Manager – BuildMoney

From,
Cookat Evelyn
49879 Sollicitudin Street
Colorado 5495
(998) 876-6565

04-08-2001

To,
Prelee Stone
981 Eget Rd.
Clemson GA 04645

Subject: (_____________)

Dear Prelee Stone,

I have vacated your apartment number 26 of Manohar society on 25th April 2019. You had assured me that you will repay my security deposit amount of $1000 by 25th May 2019. However, the payment has not been paid to date.
I request you to furnish the amount of $1000 at the earliest or else I will have to seek legal advice for the same. Please feel free to call me to discuss this issue further.
I’m hoping for a quick reply from your end.

Yours truly,
Cookat Evelyn

07-08-2019

Wil Craig Liams
Ap. 634 Montes Rd.
Springdale MO 2654
(9787) 604-5765

To Whomsoever It May Concern,

I was involved in a car accident last week in which your insured Mr. Robert Patkinson hit me while I was walking on the zebra crossing. He was also charged for breaking a traffic signal on the same day.
I faced traumatic injuries on my back and legs for which I had to pay $3400 to the hospital. Also, I have suffered a loss of $300 daily as I was not able to able to work for one week. Moreover, the pain that I have suffered due to this ordeal in inexplicable and therefore I demand compensation of $5000 from your end.
Kindly furnish the payment at the earliest or else I will be forced to take legal actions against the insured.

Yours truly,
Wil Craig Liams

From,
Mcalister Merritt
Ap-5470 Posuere street
Chickasha 5165
(987) 337-4545

04-12-2001

To,
Zeph Anders
2687 Nascetur Avenue
Hawthorne Louisiana 98798

Subject: (_____________)

Dear Zeph Anders,

This is regarding the personal injury and financial loss that I had suffered after your vehicle hit me while I was walking on a footpath. I had written three letters to you earlier but I did not receive any response from your end.
Therefore, I have filed a case against you as per the recommendation of my attorney. You might soon receive a notice from the court and you shall receive information about the hearing date shortly after that.
If you still wish for an out of court settlement, you can call me on my contact number 1234- 3425389.

Yours truly,
(Your Signature)
Mcalister Merritt

From,
Breaf Darey
6216 Denman Road
Utah 576
(888) 106-6876

05-08-2015

To,
Faludi Thayer
361-7936 Feugiat St.
Williston Nevada 58521

Subject: (_____________)

Dear Faludi Thayer,

I’m writing this letter to bring to your notice that you have not acted as per the agreement that we both entered on 3rd May 2018. As per the contract you were supposed to give me 14 social media designs per month. However, your company was able to give only 7 designs for last three months and this has impacted my business negatively.
We are terminating the contract with effect from today and you are liable to pay us $500 for the breach of following particulars:
Failing to meet the deliverables on time
Failing to respond on time

Yours truly,
(Your Signature)
Breaf Darey

12-12-2013

From,
Dether Zarley
6216 Dream Avenue
Utah 9876
(888) 106-5765

To Whomsoever It May Concern

My client suffered from a severe back injury after your insured Mr. Cob Rowlins hit him at a street cross this Friday. He has also suffered a heavy financial loss due to his absence in business proceedings and meetings.
A total of $6500 was spent on medical care and $50000 was the financial loss my client suffered due to this traumatic injury. Therefore, I request you to furnish the amount of $60000 for settling this issue.
Please be noted that we shall recommend him to take legal discourse if you fail to fulfill his demand. You can call us anytime for further clarification on this matter.

Yours truly
Robert Dam
Attorney| S&S Legal Associates

From,
Bethany Snett
Ap. 02 Dolor Rd.
Fremont AK 6876
(187) 582-9707

27-11-2004

To,
Brianne Sisley
987-4223 Urna St.
Savannah Illinois 65746

Subject: (_____________)

Dear Brianne Sisley,

I’m writing this letter to exercise my right to demand as per Chapter 93a. As per Chapter 93a, Section 2, nobody can enter my place without my permission or court’s orders even if he is a landlord of my house.
You have done it on 4th April 2019 and I suffered from financial and property loss due to this. Therefore, I demand compensation of $5000 from you within 14 days from this letter's date of receipt. If you fail to fulfill my requirements and demands, I shall follow the legal discourse.
Please feel free to call me on 2300-3002992 to discuss this issue further.

Yours sincerely,
(Your Signature)
Bethany Snett

From,
Griffith Denimals
6818 Eget St.
Tacoma AL 92508
(425) 288-2332

18-09-2009

To,
Madeline Gregory
977-4841 Ut Ave
Walla Walla Michigan 82776

Subject: (_____________)

Dear Madeline Gregory,

I’m writing this letter to claim reimbursement for my damaged property which is covered under policy number 34930939.
The damage incurred due to a nearby building that collapsed on my house on 3rd May 2019. I have also attached the necessary documents that validate my claim.

Yours truly,
(Your Signature)
Griffith Denimals

From,
Peter Parker
969-1762 Tincidunt Rd.
Boise CT 35282
(121) 347-0086

27-08-2033

To,
Mcdavid Mathews
1011 Malesuada Road
Moscow Kentucky 9879

Subject: (_____________)

Dear Mcdavid Mathews,

I'm working in your organization as a content curator for the last three years. I have received the salary slip for this month and I have noticed that I have not received payment for three days even after working for a full 9 hours.
Therefore, I demand the payment of these unpaid wages in my next salary. I’m hoping for a quick and positive response from your end.

Regards,
(Your Signature)
Peter Parker

From,
Intel Gramer
737-2580 At Street
Texas 87535
(993) 554-0563

23-08-2001

To,
Raymi Everne
Ap #643-7006 Risus St.
Beaumont New Mexico 73585

Subject: (_____________)

Dear Raymi Everne ,

I’m writing this letter to inform you that your last month’s rent has not been paid yet. Also, the electricity bills and maintenance charges for the last month are pending.
The total amount reaches to $2300. Kindly pay this at the earliest to avoid any inconvenience.

Regards,
(Your Signature)
Intel Gramer

From,
Jordon Yaan
Ap 6 Cooper. Street
Visalia VA 98465
(850) 879-5117

21-08-2019

To,
Richard Stordson
P-72 Cooper Street
Lynchburg DC 2687

Subject: (_____________)

Dear Castor Richardson,

I’m writing this letter to inform you that you have failed to act as per our agreement. According to this joint venture agreement, you had to complete the construction by 20th of last month.
However, you have not even started the construction works yet. Therefore, I’m demanding compensation of $30000 for the financial loss which I have suffered due to this ordeal.
If you fail to fulfill my demand I will have to seek legal action against you.

Yours truly,
Richard Stordson

Tags:Demand Letter Example, Demand Letter Format, Demand Letter Sample, Demand Letter Template

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