How to Write Cancellation Email | Cancellation Email Format


You canceling on something has its own reasons and circumstances, but it may not go down well with the entities with whom you are doing it. Your reason for cancellation can be anything, and you need to inform them with the help of a Cancellation Email. Email’s content should strike the right chord with the entity or the person to whom you are sending this email to.

How to Write Cancellation Email

While writing such an email, keep in mind the context and strive hard to stick to the point and present your reasons in the subtlest manner.

Here are a few samples of Email cancellations in lieu of the situations that generally arise in our daily lives. Let’s take a look at these.

Event Cancellation Email Sample

From,
Liberty Walton
343-6527 Purus. Avenue
Logan NV 12657
(581) 379-7573

21-09-2014

To,
Hu Park
1429 Netus Rd.
Reedsport NY 48247

Subject: (**********************)

Subject: Cancellation of the Birthday Party to be held at your club.

Dear Sir,

I would like to bring to your presence that we had booked your venue for the celebration of my daughter's 13th Birthday on 2nd May. With deep regret, I have to tell you to cancel the booking made as we are canceling on the event due to the ill-health of my father for which we have to rush him to Kolkata for immediate treatment.
I hope you understand the graveness of this matter and process the cancellation of the venue on the mentioned date.

Thank You.

Yours Sincerely,
(Signature)
Liberty Walton

Training Cancellation Email Sample

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

21-09-2014

To,
Ina Burt
Ap #130-1685 Ut Street
Tyler KS 73510

Subject: (**********************)

Subject: Cancellation of the Training Programme held by your department.

Dear Ina Burt,

You had enrolled for the Marketing Training Programme which was to be conducted by our Team on Sunday, i.e. the 5th of May. I would like to inform you that the Training Programme is being canceled due to issues regarding the venue. This program would have been a great experience for you, but sadly it remains canceled until we find an alternative venue. I hope you will cooperate with us and I will keep you updated with the status regarding the event.

Thank You.

Regards,
Cleo Best

Class Cancellation Email Sample

From,
Lyle Sutton
Ap #250-9843 Elementum St.
South Gate Missouri 68999
(736) 522-8584

21-09-2014

To,
Palmer Gaser
557-2026 Purus St.
Watertown TN 07367

Subject: (**********************)

Subject: Cancellation of the Digital Marketing Class.

Dear Akash,

The Digital Marketing Class which was to be held on the 6th of May has been canceled. Mr Vikash Kumar, the founder of Digi Tech, who would have taken your classes, has left for the USA due to some urgent medical needs of his father. The classes would have been beneficial for you in your upcoming semester exams, but such events can't be compromised with.
You should continue with your regular classes as usual, and the department will keep you updated on the status of this Digital Marketing Class.

Thank You.

Regards,
(Signature)
Lyle Sutton

Flight Cancellation Email Sample

From,
Wilma Pace
Ap #676-6532 Odio Rd.
Darlington CO 06963
(926) 709-3295

21-09-2014

To,
Vielka Nielsen
Ap #517-7326 Elementum Rd.
Fort Smith North Dakota 79637

Subject: (**********************)

Subject: Cancellation of your flight from Delhi to Kolkata.

Dear Debasish,

You had booked for a flight, the number of which is TY543, on the 3rd of May from Delhi to Kolkata. The status of the flight stands cancelled as there is some urgent repair work which needs to be done and due to the shortage of planes in this sector we are unable to provide you with a flight by our airline on the scheduled date.
We would like to accommodate you in another airline. Would you like to go ahead with that? Please let us know otherwise we will refund your booking amount within three working days.

Thank You.

Regards,
(Signature)
Wilma Pace

Interview Cancellation Email Sample

From,
Jasper Carney
1195 Lobortis Rd.
New Orleans New Hampshire 71983
(763) 409-5446

21-09-2014

To,
Remedios Hester
487-5787 Mollis St.
City of Industry Louisiana 67973

Subject: (**********************)

Subject: Cancellation of the scheduled Management Programme Interview on 1st May.  

Dear Remedios Hester,

We would like to inform you that the interview for which you had been shortlisted has been canceled. The interview was to be held on 1st May in Fortune Towers on the basis of your application for the Management Programme provided by us. The reason for such a sudden cancellation is the unavailability of the panel on the mentioned date. We would like to apologize for the inconvenience that has been caused by us.
We would like you to cooperate with us, and we would surely keep you updated regarding the details of the interview through further emails.

Thank You.

Regards,
(Signature)
Jasper Carney

Cancel Job Interview Email Sample

From,
Eleanor Jennings
9631 Semper Ave
Astoria NJ 66309
(906) 217-1470

21-09-2014

To,
Ezra Duffy
Ap #782-7348 Dis Rd.
Austin KY 50710

Subject: (**********************)

Subject: Cancellation of the scheduled Job Interview on 2nd May.  

Dear Ezra Duffy,

We would like to inform you that the Job Interview, for the position of Finance Executive, for which you had been shortlisted has been canceled. The interview at Sai Towers was to be held on 2nd May. The interview could have taken you a little further towards achieving your dreams and a step closer to working in our company. The reason for such a sudden cancellation is the unavailability of the venue on the same date and on the mentioned date. We are looking for an alternative venue on the same date, but till then the interview stands cancelled. We would like to apologise for the inconvenience that has been caused by us, and we are trying our level best to help you and the other candidates in this situation.

We would like you to cooperate with us, and we would surely keep you updated regarding the details of the interview through further emails.

Thank You.

Regards,
(Signature)
Eleanor Jennings

Telkom Cancellation Email

From,
Haviva Holcomb
P.O. Box 642 3450 In Road
Isle of Palms New York 03828
(896) 303-1164
servcancellation@telkom.co.za

21-09-2014

To,
McKenzie Hernandez
Ap #367-674 Mi Street
Greensboro VT 40684

Subject: (**********************)

Subject: Cancellation of the Telkom Connection to our home.

Dear McKenzie Hernandez,

My name is Anand Sharma residing in Goregaon West, and I have subscribed for your LTE Package, which was on a month to month basis, a year ago. There have been some repeated failures regarding the signal strength, and I am facing issues since the last two months, but it seems that my requests are falling on deaf ears. Not a single complaint request has been processed.
Therefore, I would like you to cancel my connection on the immediate effect and process my cancellation request.  

Thank you.

Regards,
(Signature)
Haviva Holcomb

Order Cancellation Email

From,
Dale Griffin
P.O. Box 854 8580 In Ave
Revere South Dakota 43841
(639) 360-7590
servcancellation@telkom.co.za

21-09-2014

To,
Blythe Carroll
7709 Justo. Ave
Princeton TX 77987

Subject: (**********************)

Subject: Cancellation of the bulk order for Summer Garments.

Dear Blythe Carroll,

You have been our buyer for the past ten years, and the incredible relationship that we share has always accounted for healthy business within our business groups. You had recently ordered a bulk of our new range of Summer Garments. The order was to dispatched in a few days, but our warehouse caught fire due to a short circuit. The majority of the goods has been gutted in fire, and the remaining few are either in bad condition or are to be sent to buyers who have ordered before you.
I would like to apologize for the inconvenience caused to you, and I will keep you updated regarding your order as and when it is put into production. I would be really thankful for us if you would cooperate with us.

Thank you.

Regards,
(Signature)
Dale Griffin

A cancellation Email can sometimes convey negative emotions to the person to whom you are writing. The main USP to overcome is to use subtle words which will come across as a sweet gesture and also give reasons which are not farced. Only then, will they cooperate with you and resound with the cancellation request that you are sending them.

Cancellation Email Template in PDF and Word (doc.) Format

Training Cancellation Email

PDF | WORD

Flight Cancellation Email

PDF | WORD

Event Cancellation Email

PDF | WORD

Class Cancellation Email

PDF | WORD

 

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