Sympathy Letter Template – Format, Sample & Examples

A sympathy letter or note is written to express your sympathy and provide comfort to someone grieving the loss of a loved one or going through a rough time. While a note or message will suffice, sometimes it is appropriate to send a letter. If you are looking for how to write such letters, this article will provide you with samples of different types of sympathy letters.


Format of Sympathy Letter

While writing a sympathy letter, you must pay attention to the sympathy letter opening and sympathy letter closing. The below format will give you an idea of the structure. You can adjust the layout depending on the type of letter you are writing, i.e., formal or informal.

From


Date

To

Subject

Name of the receiver

Body

Salutation

Name and Designation

How to write a Sympathy Letter?

  • Keep the letter short and brief
  • Acknowledge the loss
  • Express your sympathy
  • Mention the unique qualities of the person
  • End with a wish or sympathy expression

Sample Letter Of Sympathy with Examples

A sympathy letter can be a printed or handwritten letter. People who have suffered a loss, are hurt or going through a tough time appreciate getting a sympathy letter. You can use the sample and templates given below and adapt them accordingly, depending on who you are writing to, such as a friend, employee, colleague, client, etc.

Sympathy Letter for Loss of Father/Mother/Husband/Son

From,
John M Coulter
1079 Holden Street,
GARDENDALE, USA.

Date: 21 July 2020

To,
Anthony R Kerrick,
1985 Peck Street,
TACOMA WA.

Dear Anthony,

I am saddened to hear about your mother. I remember all the times that I've met her, and I know how wonderful and supportive she was to you.

I remember how much she used to love us, take care of us, and be there for all of us. Your mom was a beautiful person inside and out, and everyone admired her. I will always remember her in my heart. I know that losing a parent is heartbreaking but allow yourself to grieve. You must remember that she is happy for you and proud of you.

Please know that I am always here for you and if you ever need something, just let me know. God bless you!

Praying for you,

John M Coulter

Letter of Sympathy and Encouragement

From,
Lorenzo S Volpe

3970 Haymond Rocks Road,
Cambridge, USA

Date: 23 July 2020

To,
Claude R Davis,
4385 Biddie Lane,
Bowling Green

Dear Claude,

I have been monitoring your work for a while. I also went through the detailed report that you submitted. I must say that there has been a massive improvement in you, and I am very happy for you.

You know that I have your best interest at heart, which is why I wanted to inform you that you can do better. We have great expectations from you, and I hope you find your balance again.

If you need any help, you are most welcome to contact me. Keep up the excellent work!

Best Regards,

Lorenzo

Sample Letter of Sympathy for Sick Friend

From,
Tommy M Berwick

4877 Platinum Drive,
Louisiana, USA.

Date: 26 July 2020

To,
Betty D Davis,
2512 Lamberts Branch Road,
Florida

Dear Betty,

I found out recently that you are hospitalized for a severe infection. I have delayed writing until I knew you were feeling better. I am praying for you, and I am sure you will be well and healthy after this is all over.

I will visit you as soon as I can, and meanwhile, I wish you a speedy recovery. Relax and eat well, and feel free to call me if you need anything.

Yours lovingly

Tommy

Sympathy Letter for Accident

From,
Donald J Joseph

3868 Boone Crockett Lane,
Hawaii

Date: 14 July 2020

To,
Sue D Melendez,
1516 Oak Street,
New York

Dear Sue,

I hope this letter finds you well and healthy. I am so sorry to hear about your accident, and I am thankful that you are fine and not severely injured.

I wish you a speedy recovery, and if you need anything, do not hesitate to ask.

Get well soon!

Sincerely,

Donald

Sympathy Letter for Illness

From,
Terry R Bardwell

3461 Black Stallion Road,
Illinois

Date: 24 July 2020

To,
Eric B Orbison,
510 Rainbow Road

Arizona

Dear Eric,

I hope this letter will find you in good spirits. I found out recently that you are hospitalized for a severe infection. I am praying for you, and I am sure you will be well and healthy after this is all over.

I will visit you as soon as I can, and meanwhile, I wish you a speedy recovery. Relax and eat well, and feel free to call me if you need anything.

Yours lovingly

Terry

Sympathy Letter for Natural Disaster

From,
Patricia J Valdez

1060 Monroe Avenue
Florida

Date: 27 July 2020

To,
Jeannette M Carroll,
1457 Pinnickinick Street
Washington

Dear Jeannette,

I was deeply shocked and saddened to hear about your loss in the recent earthquake that has caused such destruction. I know it must be difficult for you, and I want you to know that you are in my thoughts and prayers.

Please accept my deepest sympathy for your loss. You can always let me know if you need any support.

Sincerely,

Patricia

Sympathy Letter to Employee

From,
Seth T Thomas

1610 Primrose Lane,
Wisconsin

Date: 13 July 2020

To,
Herman J Hawkes,
4681 Rose Avenue

Louisiana

Dear Herman,

I have been monitoring your work for a while. I also went through the detailed report that you submitted. I know you work hard, but your recent performance has not been up to the mark.

You know that I have your best interest at heart, which is why I wanted to inform you that you can do better. We have great expectations from you, and I hope you find your balance again. If you are facing any problems, we are always here to help you.

If you need any help, you are most welcome to contact me. Keep up your good work!

Best Regards,

Seth T Thomas

Sympathy Letter for Victims

From,
Michael T Porter
4647 Rainbow Road
Virginia

Date: 29 July 2020

To,
Joan K Solar,
1831 Raoul Wallenberg Place
Connecticut

Dear Joan,

I am shocked to hear that you were the victim of such a tragedy. Words aren't enough to make you feel better. I want you to know that you have my sympathy and my support. I want to assure you that you are not alone in this.

I've known you to be strong in the toughest of situations, and we'll go through this together. My thoughts and prayers are with you, and I am always here for you.

Sincerely,

Michael T Porter

Sympathy Letter Template in PDF and Word Format

Letter of Sympathy and Encouragement

PDF | Word

Letter of Sympathy for Sick Friend

PDF | Word

Sympathy Letter for Loss of Father

PDF | Word

Sympathy Letter for Accident

PDF | Word

Sympathy Letter for Illness

PDF | Word

Sympathy Letter for Natural Disaster

PDF | Word

Sympathy Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4
  5. PDF Template 5

Sympathy Letter Template in Word Format

  1. Word Template 1
  2. Word Template 2
  3. Word Template 3
  4. Word Template 4
  5. Word Template 5

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