5+ Free Suggestion Letter Template – Format, Sample & Example

A suggestion letter is written in a formal tone where the advice can be related to any personal or professional need and recommendation is given to have a great option in review by the receiver. While writing this letter, you can think about appreciating the chance of giving an advice and express the concern and genuine feelings you have for the receiver.

In life all of us tend to give and receive random suggestions every day, but there are many situations when a suggestion has to be formal, authoritative and serious in nature. These suggestions can be of personal or professional need and would also require a subject that mentions improvement for a person or organization. So, the nest way to explain your suggestion is by writing a letter and explaining in detail your advice that will impress and influence the receiver.

So, let’s have a look at letter of suggestion format to make the process easier for you.

Suggestion Letter Format

From,
Name of the sender
Organization name
Address
Contact details

Date: DD/MM/YYYY

To,
Name of the receiver
Organization name

Address
Contact details

Subject: ——

Dear —————,
I —————- (mention your name) writing this letter to suggest ————– (mention the suggestion) to ————— (mention the nature of the business). The suggestion will improve the overall —————— (mention the benefits).
I have been associated with your company since ———- (mention years) and would agree to the fact that the quality in services has changed and needs to be improved over the time according to the demands of the industry and client base. I hope that the suggestion will be helpful for you and the company too. In case of query, please feel free to contact me anytime.

Yours Truly,
____________
Name of the person
Sign of the person

How to write a Suggestion Letter

A suggestion letter works on the suggestion by the receiver and how it helps depends upon how well the letter is written and your suggestion is explained. So, it’s important to know about the writing tips before getting into the wrong side of the receiver.

  • It is essential to write a letter well and address the company properly.
  • It is essential to avoid grammatical errors and spelling mistakes.
  • The letter tone should be formal and polite.
  • The language of the letter should be formal and it is also important not to miss any important point.

Explain the suggestion well and in detail. Also try to avoid negative criticism, show concern and retreat from using a dominating tone.

The letter should be written in a convincing way so that the reader is convinced and understands the potential benefits of the same.

How to write a suggestion email  

To: name@email.com
From: name@email.com

Subject: ——

Dear ————–,
I ————— (mention name) resident of —————- (location) working as ————— (designation) with —————- (mention the company name) would like to suggest you about ———— (mention the reason) because —————– (mention the reason).
The suggestion is —————— (mention the suggestion) which will definitely benefit the surrounding areas and the company too. I hope that you would consider the suggestion and will take it into consideration. In case of any query or any further information, please feel free to contact me anytime.

Yours Truly,
Name of the person
Sign of the person

Example of Suggestion Letter Sample

Bestlettertemplate has covered few examples of this letter:

Sample 1: Suggestions Letter of Recommendation

Date: 04-12-1998

To,
Hiram Mullins

BSTLetter Inc.
754-6427 Nunc Ave
Kennewick AL 41329
(716) 977-5775

Dear Hiram Mullins,

Hope you are doing great! I ----------- (mention your name) working as -------------- (designation) working with ------------- (company name) would like to recommend --------------- (mention name) as ------------- (designation) with the --------------- (mention the company name).
I have been associated with the company since ---------- and also enjoyed working with ---------------, so I would recommend ------------ for the position of -------------. He/she is honest, dependable, and incredibly hard-working and has always delivered all the projects and tasks on time.
Without any doubt, I confidently recommend Ashish to join your team at ABC Company Ltd. As a dedicated and Experienced employee and an all-around great person, I know that he/she will be a very helpful addition to your company..
Please feel free to call or mail me at my number [Contact Details] should you like to discuss your qualifications, Name & experience. I’d be happy to expand on my recommendation for you.

Best wishes,

Qamar Rivera
(Your Signature Here)

Manager
BSTLetter Inc.
427-5827 Ac St.
Schaumburg Arkansas 84872
(605) 900-7508

Sample 2: Letter of Suggestion to School

Date: 09-09-2001

To,
The Chairman/Principle

St. Thomas School
P.O. Box 547 4764 Sed Road
Grand Rapids CT 87323
(948) 600-8503

Subject: (___________)

Respected Sir,

I Nehru Holmes working as ------------ with ---------------- would like to connect with you because -------------------------- (mention the reason). I went to your school last week and noticed --------------- (mention the areas of improvement). So, on the basis of my visit, I would like to suggest ------- (mention your suggestion in detail).
This suggestion will be helpful for the overall school presence and will also give people to choose the school as their first option. This will also help students in getting some good knowledge and be at par with the other school and industry standards.
For this, you need the teachers to be more stricken and firm with punishments. There are many things such as the playground & Garden are certainly not safe for anyone to play & walk on and the students & other person are running & walking on it. I hope that you understand what I am saying and I look forward to seeing what action you take.

Kind regards,
Nehru Holmes

P.O. Box 686 7014 Amet Street
Corona Oklahoma 55246
(622) 594-1662

Sample 3: Letter of Suggestion to Management

Hi! Hope you are doing great.

I ------------------ (mention your name) working as --------- (designation) would like to connect with you over ---------------------- (mention the reason). All the team members are working efficiently, but there are some areas of improvement needed by the management.
Here is a list of points that need some scope of improvement in terms of overall performance and quality of product/service delivered by the employees.
Mention the points.
I hope that you would consider my suggestion and will work towards improving the company as an overall brand. In case of any query or any further suggestion, please feel free to contact me anytime.

Thank you

Lacy Eaton
Buzz Inc.
P.O. Box 120 2410 Odio Avenue
Pass Christian Delaware 03869

Sample 4: Suggestion Letter to Boss

To,

Katelyn Cooper
Manager
6059 Sollicitudin Road
Burlingame Colorado 26278
(414) 876-0865

Dear Sir,

Hope you are doing great!

I Lee Preston working as ------------ in the department ----------------- (mention the department) have been connected with the company since --------------- (mention the years).
I have been noticing that our department requires some improvement in terms of overall performance and quality. We also need to look after the way the team functions and the tasks are assigned. Here is a list of suggestions that we need to make the team better and efficient.
List of suggestion:
I hope that you would consider my points and take them into consideration. In case of any query or further information, please feel free to contact me anytime.

Thank you

Lee Preston
981 Eget Rd.
Clemson GA 04645
(221) 156-5026

Sample 5: Letter of Suggestion to Improvement

From,
Craig Williams
P.O. Box 372 5634 Montes Rd.
Springdale MO 57692
(545) 604-9386

25/02/2011

To,
Calista Merritt
Ap #938-5470 Posuere Ave
Chickasha LA 58520

Subject: ----------

Dear Calista Merritt,

I Zephaniah Sanders have been working with ----------------- (mention the company name) since -------------- (mention the years) and would like to connect with you over ------------------ (mention the reason). As I have noticed the situation, I would like to suggest ------------------- (explain your suggestion in detail).
The suggestion will improve the overall performance of the company and will also bring the change in the quality of the product/service. This will enhance the overall image of the company and will bring all the positive aspects of the company into the limelight.  In case of any query and any further information please feel free to contact anytime.

Thanking You,

Yours truly,
Zephaniah Sanders
3714 Nascetur St.

Hawthorne Louisiana 10626
(539) 567-3573

Suggestion Letter Template in PDF and Word (doc.) Format:

Suggestions Letter of Recommendation

PDF | WORD

Suggestion Letter to Boss

PDF | WORD

Letter of Suggestion to School

PDF | WORD

Letter of Suggestion to Improvement

PDF | WORD

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