5+ Free Promotion Letter Template – Format, Sample, Example

A promotion letter is a letter from an employer, that announces the promotion of an employee for his assertive contribution to the company or the workplace. It is a formal letter that includes the employee’s future designation, his salary increment and the policies which would fall under the new designation the employee will be holding. Also if any new bond company would like to initiate with the employee should be clearly mentioned in the letter.

Format of Promotion Letter

The letter should be brief and always try to be to the point. As this is more like an announcement, there will not be any rosy words or decorative phrases. The sentences and style will be as simple as possible and every clause should be clear between the employer and the employee. The letter will also be encouraging and appreciating to the employee for his good work and it should be explaining how hopeful and happy the company would be if the employee continues working with them.

How to Write a Promotion Letter 

To start with, the letter will first announce the new designation. Then, the salary increment and the details about other policies will take place. Salary increment should be specifically mentioned and the employee’s notice period should be also present on the letter. All the general and designation specific policies should be clearly mentioned. Overall, the letter will be formal, statement-oriented and colluded with good wishes. A promotion should also contain appreciation from the company.

Sample Promotion Letter Examples 

Below is a sample format of a letter for promotion:

Promotion Letter to Employee

From,
Bertha Riggs
P.O. Box 206 6639 In St.
Easthampton TN 31626
xyz12@gmail.com
(832) 109-0213

02-09-2000

To,
Wallace Ross
313 Pellentesque Ave
Villa Park Hawaii 43526

Subject: (***********************)

Dear Wallace Ross,

I would like to announce that we have come to this decision to promote you as a Senior Consultant from your current role as Lead Consultant. The company highly appreciates your contribution and day-to-day delivery to your project and we have received brilliant reviews from our clients.
You will be resuming your new role as Senior Consultant effective from May 26th, 2016 and will be receiving your revised salary of an amount of 16, 34260 INR effective from the said date.
With the promotion, you will be agreeing a three years bond with the company, and any alternative will be duly notified.
We look forward to working on more positive and productive projects with you.
Wish you all the very best in this new role.

Sincerely,
Bertha Riggs

When writing an offer letter to an employee the idea is to keep the requirements and negotiations with the employee in mind. It should not be as a letter that might likely get rejected. An offer letter should always match the company and market standards.

Below is a letter that can be an example as an offer letter

Promotion Offer Letter

From,
Imani Talley
P.O. Box 262 4978 Sit St.
Yigo Massachusetts 50654
(477) 768-9247

02-09-2000

To,
Edward Nieves
928-3313 Vel Av.
Idaho Falls Rhode Island 37232

Subject: (***********************)

Dear Edward Nieves,

This is to state that you are offered the role of Senior Manager in DigitalSoft Technologies. The compensation amount will be 15, 23456 INR which is as per market standards. If you accept this offer we will start our joining process on 01st Dec 2015 and your offered salary will be effective from the same date.
Please write us back on your decision. We will be waiting for your positive response.

Sincerely,
Imani Talley
Head Hr
Signature

A job promotion is a letter that announces only the promotion, not necessarily it will include the salary increment.

Job Promotion Letter

From,
Margaret Joseph
P.O. Box 508 3919 Gravida St.
Tamuning Washington 55797
(662) 661-1446

02-09-2000

To,
Nevada Ware
P.O. Box 597 4156 Tincidunt Ave
Green Bay Indiana 19759

Subject: (***********************)

Dear Nevada Ware,

This is to announce that you are being promoted as Senior Software Engineer from Software Engineer role, effective from date March 31st, 2013. You will be reporting Ms.Romila Ganguly at 11th floor, Discoverer Building, Whitefield. Now onwards please be notified that your notice period will be three months for resignation.
We wish you all the best for your future.

Sincerely,
Margaret Joseph
Signature

Sales Promotion Letter

From,
Christian Emerson
P.O. Box 886 4118 Arch St.
Rolling Hills Georgia 92358
(490) 936-4694

02-09-2000

To,
Rebecca Chambers
P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324

Subject: (***********************)

Dear Rebecca Chambers,

I am glad to announce that the company has decided to get you promoted as (New Designation) from your role of (Current Designation ).
You will be resuming your new role effective from (mention the date). Your revised salary will be (mention the exact amount in figures) and effective from ( same date as the promotion). With the acceptance of this designation, you will be agreeing with (any policy or bond) with the organization. Any changes in that agreement from either side will be discussed upon and taken necessary action.
Your contribution towards the company so far is highly appreciated and we hope you will continue the same standard in the coming days.

Wish you all the luck and congratulations on your new role.

Sincerely,
(Your Signature)

Christian Emerson

A promotion with a salary increment should include the increased amount specifically in the letter in numbers. The amount is mostly decided by the management after discussing and negotiating with the employee. Here is an example

Employee Promotion Letter with Salary Increase

From,
Sheila Mcintosh
P.O. Box 360 4407 Et Rd.
Santa Monica FL 30309
(746) 679-2470

02-09-2000

To,
Hilda Haynes
778-9383 Suspendisse Av.
Weirton IN 93479

Subject: (***********************)

Dear Hilda Haynes,

I am here to notify you that you are getting promoted to the new role as Senior Supervisor effective from date 26th of May, 2018. With the promotion, you will be drawing 6,34560 INR annually. Your revised notice period will be for two months.
I am personally very happy to see your growth in knowledge and hard work. I hope you will be as consistent as a present. I will you all the very best.

Thank you.

Sincerely,
Sheila Mcintosh
Signature

Promotion Letter Template

Promotion Letter Template

PDF  WORD

Promotion Letter Template

PDF  WORD

Promotion Letter Template

PDF  WORD

PDF  WORD

Promotion Letter Template in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Promotion Letter Template in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3
  4. Word [Doc.] Template 4

One comment

  1. Thank you very much for your great help that I will able write a proposal even though
    I have no experience.

    Akech Kom

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