Lease Termination Letter Template – Format, Sample & Example

A Lease Termination letter, also known as the lease cancellation letter is mainly written by a ‘Tenant’ or ‘Landlord’ to one another for canceling rental tenancy (month-to-month rental agreement) at their will. A lease cancellation letter can also be written for canceling the rental agreement if either the Landlord or the Tenant has violated a lease clause(s). If early termination of the lease is not allowed according to the contract, the Tenant can request the Landlord formally to allow the termination. If or not the former will be released depends upon the decision of the latter.

It is very important to show the cause behind the termination of the lease agreement. Whatever needs to be written should be clear, to-the-point and precise. Also, make sure to produce only true events and details in order to refrain from the hassles, if any, during the process of verification.

Format of Termination of Lease Letter Template

Here is a standard format of this letter –

From, –
Name of the Sender ————————
Address —————————————-
Contact No.————————————

Date———————————————-

To, –
Name of the Recipient———————–
Address——————————————
Contact No.————————————-

Subject – Lease Termination Letter

Dear {Name of the Landlord},

I am writing this letter to inform you that I want to vacate the flat at the end of the current lease agreement, i.e., {mention the date}. Please consider this as a formal notice. The reason why I am doing this is I have been relocated to a different state by my current company.

Also, I would like to remind you about the security deposit of {amount} I have made on {date}. I would request you to kindly refund the amount in full.

Wish you all the best for your future.

Thanking you,

Yours Truly,

——————————————-

{Name and Signature}

Sample Lease Termination Letter with Example

From
Nick Pitt,
90A, Block-1,
XXX Road,
ABCD Park, XXXXX

Date: 09/05/2019

To,
The Landlord,
B6, Block-25,
QWER Road,
QWERTY, ASDFGH

Subject: Lease Termination Letter

Dear Sir/ Mr./Ms. Ram Kumar

It feels very sad to inform you that I am planning to vacate the flat I occupy now at 90A, Block-1, XXX Road, ABCD Park, XXXXX – 000000. My lease agreement is going to expire on 09/06/2019. And, I wish to vacate the same as early as possible because I need to relocate at the earliest.
Moreover, I would also like to remind you about the security deposit I have paid while taking the flat on rent. I would request you to kindly forward the same to my bank account within the specified time.

Thanking You
Yours truly,
Nick Pitt

Early Lease Termination Letter

From, –

Name of the Sender ------------------------
Address ----------------------------------------
Contact No.------------------------------------

Date----------------------------------------------

To, –
Name of the Recipient-----------------------
Address------------------------------------------
Contact No.-------------------------------------

Subject – Early Termination of Lease

Dear {Name of the Landlord},
I would request you to kindly consider it as formal notice for early termination of the lease agreement. The agreement was signed on 09/05/2018 for the apartment located at 34A, Block-2, XXX Road, ABCD School, XXXXX – 000000.
I am bound to take immediate action because my current employer has transferred me to some another state.  I hope you’ll understand the situation and don’t take it otherwise.

Keep in touch!

Yours Truly,
{Name of the Tenant}

Lease Termination Letter Landlord to Tenant

From,
Name of the Sender ------------------------
Address ----------------------------------------
Contact No.------------------------------------

Date----------------------------------------------

To, –

Name of the Recipient-----------------------
Address------------------------------------------
Contact No.-------------------------------------

Subject – Termination of Lease Agreement

Dear {Name of the Tenant},

I am writing this letter to remind you that your property lease agreement is all set to expire on 09/06/2019. I regret to inform you that I am not looking forward to renewing the agreement any further. I am bound to take this decision because my relatives are coming from abroad and they need a place to live.
I must say that you have been a great tenant. Right from paying your rent on time to taking care of the property like it’s your own home, you were an ideal tenant for me. In case you need a letter of recommendation for renting another property, please feel free to let me know. It would be my pleasure to help you with the same.
Hopefully, I have informed you in advance so that you can make further arrangements properly.

Wish you all the best for your future.

Thanking you,

Yours Truly,
{Name of the Landlord}

Notice of Lease Termination Letter from Landlord to Tenant

To, 

Name of the Recipient-----------------------

Address------------------------------------------

Contact No.-------------------------------------

Subject –Termination of Lease Agreement

Dear {Name of the Tenant},

As your landlord, I would like to inform you that I intend to end the lease agreement with you for the apartment you occupy now. The details of the premises are given as under –

34A, Block-2, Apartment SSSSSS, Flat No. 09, XXX Road, ABCD School, XXXXX – 000000

I have taken this decision looking at your untimely payment pattern and the untidy condition of the apartment, even after telling you from time to time. Your rental agreement shall be canceled on MM/DD/YYYY. I would request you to kindly give us the full possession of the apartment and free all your belongings at the earliest.

I shall refund the security deposit amount directly through bank transfer once you hand over the keys to me.

Thanking you,

Your Landlord

Name and Signature

Commercial Lease Termination Letter

From,

Name of the Sender ------------------------

Address ----------------------------------------

Contact No.------------------------------------

Date----------------------------------------------

To, –

Name of the Recipient-----------------------

Address------------------------------------------

Contact No.-------------------------------------

Subject – Termination of the Commercial Lease Agreement

Dear {Name of the Recipient},

Hope you are doing well!

Our commercial lease agreement started with effect from DD/MM/YYYY. And, soon it is going to be expired on DD/MM/YYYY. With great regret, I would like to inform you that I don’t intend to renew the lease agreement for the commercial property located at XYZ Road, QWERTY School, XXXXX – 000000.

The reason I want to do this is I am selling this property and going to some other location that’s more convenient for my business.

Hope you will understand my intention behind doing the same.

Thanking you,

Your Property Manager

Name and Signature

Month to Month Lease Termination Letter Template

Date----------------------------------------------

To,

Name of the Recipient-----------------------

Address------------------------------------------

Contact No.-------------------------------------

Subject – Month to Month Lease Termination Letter

Dear {Name of the Recipient},

This is to inform you that this is my formal notice to you regarding the apartment I live now currently located at {write the address}. I am planning to hand over the apartment to you within 1 month from the date this letter is written, i.e., 12th April 2019.

Apart from it, I would also like to request you to kindly transfer the refundable security deposit to my bank account within the specified timeline.

According to the agreement, I will make sure that the flat is absolutely neat and clean.

My new address is given as under –

XYZ Road, QWERTY School, XXXXX – 000000.

Thanking you,

Yours Truly,

Name and Signature

Lease Termination Letter to Landlord

To,

Name of the Recipient-----------------------

Address------------------------------------------

Contact No.-------------------------------------

Subject – Lease termination letter

Dear {Name of the Recipient},

I, {Your Name} have been your tenant for 10 months now. I have been extremely fortunate to get a landlord like you. However, with deep regret, I want to inform you that I won’t be able to continue with the lease agreement after the agreement date is over because my company is sending me abroad to work on a project.

Once I move out and you are done with the inspection of the apartment for any damage or the overall condition, please transfer the refundable security deposit to my bank account. The details are given as under –

Name of the account holder –

Name of the bank –

A/C No. -

IFSC Code –

It was a nice stay at your property.

Thanking you,

Yours Sincerely,

Name and Signature

Apartment Lease Termination Letter

From -

Your Name

Address of the Apartment City,

Date

To,

Landlord Name

Address

Subject: Lease termination

Dear Sir/Madam,

This letter contains a formal notice for termination of the lease contract between you and me. I would request you to kindly not renew the lease agreement after its expiration of MM/DD/YYYY. I have to leave the apartment because of the sudden increase in the rent and the plumbing issues in the kitchen and bathroom area.

Please let me know when can I expect the security deposit. You can reach me at XYZ Road, QWERTY School, XXXXX – 000000.

Thank you for your cooperation!

Your Name and Signature

Sample Letter for Early Termination of Lease from Tenant to Landlord

From,

Name of the Sender ------------------------

Address ----------------------------------------

Contact No.------------------------------------

Date----------------------------------------------

To, –

Name of the Recipient-----------------------

Address------------------------------------------

Contact No.-------------------------------------

Subject – Early Termination of the Lease Agreement

Dear Landlord,

Consider this as a formal notification regarding the termination of my lease before the specified date of termination. As I and my wife are getting divorced, we’ll be going to different states. So, there is no point in keeping this apartment. Hope you understand my situation.

Moreover, I would like to request you to kindly refund my security deposit as according to the agreement, I can ask for the refund, if I give you a notice period of 30 days, which I am providing to you.

You can reach me at my new address - XYZ Road, QWERTY School, XXXXX – 000000, and contact number +00 223-000-000.

Yours truly,

Name and Signature

Lease Termination Letter Template in PDF and Word (doc.)

Lease Termination Letter with Example

PDF | WORD

Lease Termination Letter Landlord to Tenant

PDF | WORD

Early Lease Termination Letter

PDF | WORD

Commercial Lease Termination Letter

PDF | WORD

Lease Termination Letter in PDF Format

  1. PDF Template 1
  2. PDF Template 2
  3. PDF Template 3
  4. PDF Template 4

Lease Termination Letter in Word [Doc.] Format

  1. Word [Doc.] Template 1
  2. Word [Doc.] Template 2
  3. Word [Doc.] Template 3
  4. Word [Doc.] Template 4

Leave a Reply

Your email address will not be published. Required fields are marked *