Interview Request Letter: Free Template

Interview requests are a critical step in networking, research, or journalism. Crafting an effective interview request letter is essential to get a positive response. This article guides you through the process, providing a template, an example, and a variation of the template for different scenarios.

Purpose of an Interview Request Letter

An interview request letter is a formal way of asking someone for a meeting to conduct an interview. Whether it’s for a job, a research project, or a journalistic piece, the letter should:

Clearly state the purpose of the interview.
Convey respect and professionalism.
Provide flexibility and convenience for the interviewee.

Key Elements of an Interview Request Letter

Introduction: Briefly introduce yourself and your organization or purpose.

Purpose of the Interview: Clearly explain why you are requesting the interview.

Proposed Date and Time: Suggest a specific time while expressing willingness to adjust to their schedule.

Format of the Interview: Indicate whether it’s a phone call, video conference, or in-person meeting.

Duration: Mention how long you expect the interview to take.

Gratitude: Express appreciation for considering your request.

Contact Information: Provide your contact details for any follow-up.

Interview Request Letter Template

[Your Name]
[Your Position/Title]
[Your Organization/Company]
[Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient's Name]
[Recipient's Position/Title]
[Recipient's Organization/Company]
[Address]
[City, State, Zip Code]

Dear [Recipient's Name],

I am [Your Name], a [Your Position] at [Your Organization]. I am reaching out to request an interview with you regarding [Purpose of the Interview], which I believe will greatly benefit from your insights and expertise.

I propose to conduct this interview [Suggest Date and Time], anticipating it will take approximately [Duration]. I am flexible and can adjust to a time that suits your schedule better. The interview can be done via [Phone/Video Conference/In-Person], whichever is most convenient for you.

Your participation in this interview would be immensely valuable, and I am eager to hear your perspectives on [Specific Topics/Issues].

Thank you for considering this request. I look forward to the possibility of speaking with you and am happy to provide further information or clarification as needed. Please feel free to reach me at [Your Contact Information].

Sincerely,

[Your Name]

Example Letter Using the Template

Jordan Lee
Research Analyst
Global Insights
123 Research Blvd
Tech City, TC 67890
jordan.lee@globalinsights.com
(987) 654-3210
January 29, 2024

Dr. Samantha Ray
Professor of Environmental Science
Tech University
456 University Dr
Tech City, TC 67890

Dear Dr. Ray,

I am Jordan Lee, a Research Analyst at Global Insights. I am reaching out to request an interview with you regarding your recent study on climate change impacts on coastal ecosystems, which I believe will greatly benefit from your insights and expertise.

I propose to conduct this interview on February 10, 2024, at 2:00 PM, anticipating it will take approximately 30 minutes. I am flexible and can adjust to a time that suits your schedule better. The interview can be done via Zoom, whichever is most convenient for you.

Your participation in this interview would be immensely valuable, and I am eager to hear your perspectives on the implications of your findings for coastal communities.

Thank you for considering this request. I look forward to the possibility of speaking with you and am happy to provide further information or clarification as needed. Please feel free to reach me at (987) 654-3210 or jordan.lee@globalinsights.com.

Sincerely,

Jordan Lee

Interview Request Letter Template Variation

[Your Name]
[Your Position/Title]
[Your Organization/Company]
[Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient's Name]
[Recipient's Position/Title]
[Recipient's Organization/Company]
[Address]
[City, State, Zip Code]

Subject: Interview Request on [Topic]

Dear [Recipient's Name],

My name is [Your Name], and I work as a [Your Position] with [Your Organization]. I am writing to request the opportunity for an interview with you. The focus of our discussion would be [Purpose of the Interview], a subject where your expertise is unparalleled.

Would you be available for a [Phone/Video Conference/In-Person] interview lasting around [Duration], preferably around [Suggest Date and Time]? I am more than willing to work around your schedule to find a suitable time.

This interview would offer valuable insights for [Explain the Importance or Outcome of the Interview]. Your unique perspective would be a significant contribution to our [Project/Research/Article].

I appreciate your consideration of this request. I am happy to provide any additional information and can be reached at [Your Contact Information]. Thank you for your time, and I hope to hear from you soon.

Best regards,

[Your Name]

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