How to Write Welcome Email | Welcome Email Format

Welcome emails are a simple way to introduce yourself to a new employee. They are formal, authentic and straightforward.  They contain concise information about what the employee needs to know and gives you the opportunity to put your excitement into words. They should be inviting and friendly as the employee is making a major transition in their career.

How to Write Welcome Email

Welcome should begin with you expressing your delight at welcoming a new member on board.

The next part of the email provides a brief introduction of yourself and the company. You can also state why you think the employee would be a great fit for your company.

The third paragraph should contain information about the activities of the first day and if they should bring something along with them like documents or ID cards.

The final paragraph may contain good wishes for their journey in the company and who to contact in case they need something.

Welcome Email Subject Lines

The following are examples of subject lines you can use when sending emails for welcome-

  • Welcome Mail_XYZCompany
  • Welcome Message
  • Welcome to Board!
  • Welcoming you to our company

Sample Email for Welcome Example

Welcome Email to New Boss

From,
Rebecca Chambers
P.O. Box 813 5982 Sit Ave
Liberal Vermont 51324
(455) 430-0989

12-05-2016

To,
Sheila Mcintosh
P.O. Box 360 4407 Et Rd.
Santa Monica FL 30309

Subject: (************************)

Dear Sheila Mcintosh

Greetings of the Day!

On behalf of the entire team, I'd like to welcome you to [Company]. It is an honor to work under your guidance.
I am sure that someone with your skills and ethics can efficiently manage our team. On your first day, we have organized a meeting to introduce you to everyone working with you at the company.
I wish you all the luck. Please reach out to me if you have any questions or are in need of assistance.

Sincerely,
Rebecca Chambers

Welcome Email to New Employee

From,
Keefe Sellers
347-7666 Iaculis St.
Woodruff SC 49854
(468) 353-2641

12-05-2016

To,
Melvin Porter
P.O. Box 132 1599 Curabitur Rd.
Bandera South Dakota 45149

Subject: (************************)

Dear Melvin Porter

Please accept our warmest Congratulations on joining our team. We are pleased you have accepted our offer and are eager to work with you.

We are confident that someone with your talent and skills will be a great addition to our company. On the first day, you will then be signing your contract and other documents. We will organize an orientation session in the conference call to introduce you to your teammates. Once you’re settled in, we will set up your accounts, phone, and computer. Please note our dress code is formal.
If you have any concerns or queries, please feel free to reach our HR personnel at [phone number] or [email ID].

Sincerely,
Your Signature
Keefe Sellers

Welcome Email to New Hire

From,
Hedy Greene
Ap #696-3279 Viverra. Avenue
Latrobe DE 38100
(608) 265-2215

12-05-2016

To,
Aaron Hawkins
5587 Nunc. Avenue
Erie Rhode Island 24975

Subject: (************************)

Dear Aaron Hawkins,

Welcome to [Company]! We are pleased that you will be joining our team and look forward to getting to know you.
Our HR personnel will give you an orientation on your first day at work. She will also give you a tour of our facility so you can meet your co-workers. Please note our dress code is casual.
In case of any doubts, please reach us at [email ID.] We hope you are able to find yourself comfortable in your new work environment.

Sincerely,
(Your Signature)
Hedy Greene

Welcome Email to a New Team Member

From,
Hedy Greene
Ap #696-3279 Viverra. Avenue
Latrobe DE 38100
(608) 265-2215

12-05-2016

To,
Aaron Hawkins
5587 Nunc. Avenue
Erie Rhode Island 24975

Subject: (************************)

Dear Aaron Hawkins,

It is my pleasure to welcome you to the [Deprartment] team at [Company]. I am so happy to have you join our family.
We are organizing a special staff lunch on Monday to introduce you to members of the team. We hope you are as excited as we are to get to know you.
Please feel free to reach us if you have any questions or concerns regarding your job role. We are here to support you and will be happy to help.

Sincerely,
Your SIgnature
Hedy Greene

Welcome Mail to New Joinee

From,
Ina Moran
P.O. Box 929 4189 Nunc Road
Lebanon KY 69409
(389) 737-2852

22-11-2018

To,
Lawrence Moreno
935-9940 Tortor. Street
Santa Rosa MN 98804

Subject: (************************)

Dear Lawrence Moreno,

I'd like to welcome you at [Company]. We are glad to have you on board with us.
Please attend the orientation on Friday at 2.00 PM by our Human resources personnel. She will share with you information regarding your employee benefits and job details. You can introduce yourself to your colleagues at lunch.
Please do not hesitate to contact me if you have any questions or doubts regarding your position or your first day at work.

Sincerely,
Your SIgnature
Ina Moran

Welcome Email to a New Client

From,
Nyssa Vazquez
511-5762 At Rd.
Chelsea MI 67708
(947) 278-5929

22-11-2018

To,
Hiroko Potter
P.O. Box 887 2508 Dolor. Av.
Muskegon KY 12482

Subject: (************************)

Dear Hiroko Potter,

Welcome to the [Company] family! Thank you for choosing us. We are excited to have you with us.
We at [Company] believe in making a meaningful connection with our customers. We work tirelessly to deliver world-class customer care to you.
I will be your primary point of contact at the company. If you have any questions, please feel free to call me.

Sincerely,
Your Signature
Nyssa Vazquez

Onboarding Welcome Email

From,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

22-11-2018

To,
Hiroko Potter
P.O. Box 887 2508 Dolor. Av.
Muskegon KY 12482

Subject: (************************)

Dear Hiroko Potter,

Please accept our warmest congratulations on joining [Company.] We are glad to have you on board with us.
We’re thrilled you are joining our team and will have the opportunity to bring your talent and skills to the work we have here. On your first day at work, remember to be on time at 09.00 AM. Please ensure you carry your security card with you.
If you have any concerns or queries, feel free to reach the HR personnel at [email ID.]

Sincerely,
Your SIgnature
Forrest Ray
Forrest Ray

Welcome Email to new Employee from Manager

From,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855
(654) 393-5734

22-11-2018

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096

Subject: (************************)

Dear Calista Wise,

On behalf of our entire team, I am delighted to welcome you at [company]. As you know, I'll be your new manager at the company.
We are confident of your aptitude and together and believe you will add great value to our company. We envisage a long term and positive association with you. Please meet me on your first day at work to discuss your role and duties.
We look forward to a long and positive association with you. Please let your colleagues know if you have any questions or concerns. They would be more than happy to help you.

Sincerely,
Your Signature
Kyla Olsen

Welcome Email to New Employee from HR

From,
Theodore Lowe
Ap #867-859 Sit Rd.
Azusa New York 39531
(793) 151-6230

22-11-2018

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096

Subject: (************************)

Dear Calista Wise,

I am extremely happy to welcome you on board with us at [Company.] We hope you are as excited as us to see you joining our team.
On your first day, your orientation will be held at 2 pm at the Conference hall for your successful integration into the company. We have flexible working hours and you can come at any time between 8 to 10 AM. Please note the dress code is formal.
In case of any queries please reach us at (email ID). We look forward to a positive employee relationship with you.

Sincerely,
(Your Signature)
Theodore Lowe

Welcome Email to new Business Partner

From,
Theodore Lowe
Ap #867-859 Sit Rd.
Azusa New York 39531
(793) 151-6230

22-11-2018

To,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096

Subject: (************************)

Dear Calista Wise,

It is my honor to welcome you to [company] personally. We hope our association is long and a positive one.
As mentioned before, the budget is flexible and can be increased as per your needs. I believe the company will reach great heights under your leadership. Our shared values are guaranteed to make us successful in serving our customers with the best quality products.
Please do not hesitate to reach us if you have any questions or concerns regarding the business deal. We look forward to doing more business deals with you.

Sincerely,
Signature
Theodore Lowe

 Welcome Email Template in PDF and Word (doc.) Format:

Welcome Email to New Hire

PDF | WORD

Welcome Email to New Employee

PDF | WORD

Welcome Email to a New Team Member

PDF | WORD

Onboarding Welcome Email

PDF | WORD

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