How to write a Resignation Email | Resignation Email Format

Conveying your resignation is one of the most professional acts which is done during the course of your job. It can be for various myriad reasons that you might have to incorporate, therefore, you have to convey the matter in the most professional and subtle way. If possible you can convey this to your boss in person or else send him/her a Resignation Email which shall announce your resignation.

How to write a Resignation Email?

A Resignation Email should be polite and professional which covers all the matters that are really required which are related to your resignation. The last date should be mentioned along with the notice period. Express your gratitude to them and thank them for giving you a chance in this organisation. This shall leave a positive impact on them and you shall not end up in the bad books of the company.

Maintaining a formal relationship will lead to benefits such as your boss helping you out in the future regarding your career paths. Networking is important in the corporate world and these professional acts will help you to do the same and give a boost to your potential. Maintaining a formal relationship with your colleague too will help you out in many ways. If you plan to return back to the same company in the future, then these things will definitely be of many advantages.

Here are some more tips for writing a resignation email.

–    Abide by your employment agreement while sending such an email. The letter should completely abide by the rules and laws of it.

–    Email gives you a chance to send an attractive “subject” which shall sum up the entire thing which you want to send. You can use the subject line to the best of your use.

–    Expressing gratitude is very important in such a letter but also ask questions regarding any kind of benefits or compliments that you will be benefitted with.

–    You should also offer to provide assistance if in case the organisation needs you to train the person who shall occupy your chair. This will be seen as a generous move and will help create a last impression.  

Resignation Email Subject    

The subject line of such an email should be very clear as to what you want to convey. Your manager or your supervisor or any of your senior should clearly get the message that you probably like to convey.

Example:

Subject: Resignation from the post of Finance Executive.

2 week Notice Email Subject

In the normal corporate world usually, a 2-week notice is to be given before you resign which implies that you need to send you resignation 2-week before your last day in office. The subject line of such an email shall be the same as any resignation letter as the 2-week notice period shall be mentioned in the body of the letter.  Let’s take a look at the subject line of such an Email.

Example:

Subject: Announcement of Resignation from the post of Marketing Executive.

Polite resignation Email Sample

To- [ Concerned Email ID]

Subject: Resignation from the post of Content Manager

Dear Sir/Madam,

I am sending this email with respect to my resignation as a Content Manager, the post which I happily held for the last 2 years. The organization has been like a home to me but these circumstances are forcing me to send this email to you. I enjoyed a lot working here and learned a lot from my seniors as well as my juniors.
I would like to express my gratitude for giving me chance to work for this company’s growth and prosperity and I have sent this letter as per my Employment Agreement which requires me to give you a 2-week notice.
Please let me know if I can be of any help to you in passing on my assignments to my successor and train him for the role.

Thank You.
Yours sincerely,
[Your Details]

Announcement of Employee Leaving Company Email Sample

To- [ Concerned Email ID]

Subject: Resignation from the post of Finance Manager.

Dear Sir,

I am sending this email to announce my resignation as a Finance Manager, the post which I held for the last 2 years. The organization was a perfect learning ground for me having gained a lot from my seniors as well as a junior. These circumstances are pushing me to send in this letter.
I would like to express a heartfelt gratitude to the company for giving me chance to work for this company’s growth and prosperity. I have sent this letter as per my Employment Agreement which requires me to give you a 2-week notice.
Please let me know if I can be of any help to you in passing on my assignments to my successor and train him for the role.

Thank You.

Yours sincerely,
[Your Details]

Resignation Email for Personal Reasons

To- [ Concerned Email ID]

Subject: Resignation from the post of Finance Manager due to a personal family matter.

Dear Sir,

With a heavy heart, I want to inform you that I would like to resign from the post of Finance Manager, a post which I held for the past 3 years. I enjoyed a lot working in this organization as it instilled the core corporate values in me.
This decision has been taken by me after giving much thought to it and after assessing the current situation. The tense situation in my household led to these decisions and I am sure that you will consider it.  I am sending this email by abiding by the employment agreement which requires me to send this email within the 2-week notice period.
Please let me know if I can be of any help to you in passing on my assignments to my successor and train him for the role.

Thank You.

Yours sincerely,
[Your Details]

Resignation Email with Notice Period

To- [ Concerned Email ID]

Subject: Resignation from the post of Content Manager.

Dear Sir,

I would like to announce my resignation through his email from the post of Content Manager which I had held for the past 3 years. The organization taught me a lot to deal with my clients and to learn the very nuances of my department. It will help me in my journey towards achieving more in my field.
This decision has been taken by me after giving much thought to it and after assessing the current situation, I have decided to accept a better offer from somewhere else. I am sending this email by abiding by the employment agreement which requires me to send this email within the 2-week notice period.
Please let me know if I can be of any help to you in passing on my assignments to my successor and train the person on how to go about it.

Thank You.

Yours sincerely,
[Your Details]

Best Resignation Email Sample

To- [ Concerned Email ID]

Subject: Resignation from the post of Sales Executive.

Dear Sir,

I hope you are doing well as I want to inform you about my resignation from the post of Sales Executive which I had accepted 3 years ago. These 3 years have been a fruitful journey for me as it helped me to achieve a lot. The organization taught me a great deal to achieve my targets and to work under pressure. This will shape up my future with the other organizations where I am looking forward to plying my trade.
This decision was tough but I had to take this decision after giving much thought to it and after assessing the current situation. I am sending this email by abiding by the employment agreement which requires me to send this email within the 2-week notice period.

Please let me know if I can be of any help to you in passing on my assignments to my successor and train the person on how to go about it.

Thank You.

Yours sincerely,
[Your Details]

Resignation Email Announcement

To- [ Concerned Email ID]

Subject: Resignation from the position of Finance Executive.

Dear Sir,

Through this email, I would like to announce my resignation from the post of Finance Executive which I held for the past 2 years. These 2 years have been a wonderful and fruitful journey for me as it helped me to nurture myself and achieve a lot for the organisation. I would express my gratitude to the team management for giving me the chance to serve this organisation.
This decision has been taken after giving much thought to it and I have decided to move forward by going for a better offer from somewhere else. I am sending this email by abiding by the employment agreement which requires me to send this email within the 2-week notice period.
Please let me know if I can be of any help to you in passing on my assignments to my successor and train the person on how to go about it.

Thank You.

Yours sincerely,
[Your Details]

Employee Leaving Announcement Email

To- me@hotmail.com

Subject: Resignation of Mr. Subhash Singh from the post of Content Analyst.

Dear Sir,

I regretfully announce the resignation of Mr. Subhash Singh from the post of Content Analyst, the position which he held form the past 3 years. This will be a great loss for us but we can only wish him great luck for his journey onward by joining another company.
He was a valuable member of our team for the past 3 years and his work ethics will be deeply missed and his skills shall be absent in our future projects.
Please join us on Saturday for his farewell party and bidding him a final goodbye and to wish him luck on his future endeavours.

Thank You.

Yours sincerely,
[Your Details]

Thus, these are the ways you can go on with writing a resignation email and send it to your authorities concerned.

Resignation Letter Email Template in PDF and Word (doc.) Format:

Resignation Email with Notice Period

PDF | WORD

 

Resignation Email for Personal Reasons

PDF | WORD

Resignation Email Announcement

PDF | WORD

Polite resignation Email

PDF | WORD

Leave a Reply

Your email address will not be published. Required fields are marked *