How to End an Email | Email Closing Sentence


While writing either a profession or formal email or even a personal mail, many a times we get stuck when you close an email. Mainly it is essential that we close at least a professional email related to some business in a professional manner just as you would end any other professional letter. It is written with an appropriate closing that includes your email signature and contact details that helps the recipient in future, if required. 

How to Close an Email

Today, almost every professional correspondence are being controlled or handled through email only, therefore, a careful attention needs to be given as there are chances that it might get printed too. We are here with a few really nice samples closing lines or messages along with a few advices on selecting a right email closing lines, and how to finish your email in a best manner. A few advices that how can you finish an email effectively.

A few points that you need to keep in mind while closing an email are given below:

  1. Never ever close an email in an unprofessional manner. For example, ‘See you’ or ‘C ya’ don’t do this.
  2. Better if you put a signature there. It can be done by changing a few setting in your mail. It is professional habit. 
  3. Keep you name in full. You can also include a logo or name of your company and title along with contact information. Any short cut usage is not recommended. 
  4. Consider your relationship with the recipient and write accordingly.

Email Closing Statements

As mentioned above, a professional closing statement or email closing sentence must be used unless the mail you are writing is going to your friend or a relative. In case of you a personal email, we recommend semi- professional statements or remark because there is a scope of being lenient. 

A few examples of professional email closing remarks are given below for your reference:

  • Best wishes
  • Regards
  • Sincerely
  • With best regards
  • Thank you
  • Appreciation and regards
  • Your sincerely
  • Kind regards

While writing a personal email, as mentioned above, it can be closed by using semi-professional remarks and are appreciated. A few email ending informal remarks are given below:

  • Take Care
  • With love
  • Cheers
  • Warms regards
  • Yours
  • Yours truly
  • Faithfully
  • Take care
  • Happy faces

Note: If you’re not sure that if the recipient is close enough or not, in such case we recommend that you just stick to the professional remarks to avoid any hassle. 

How to End a Formal Email – Examples 

Depending upon the recipient of your email, appropriate closing must be chosen. It can also vary on the basis of your relationship, even if being a professional email, with the recipient. Therefore, just analyses wisely and use a right ending remark or a statement. A few examples are provided below for your reference.

A) To a professor/teacher

Sometimes we are very close to a professor or a teacher and sometimes it is just about being professional. Therefore, depending upon your relationship with them use right ending statement. 

  • I wish you a very healthy and happy life ahead. Sincerely [followed by your name]
  • Thank you for your kindness and support
  • Thanks a lot Sir/Ma’am for your support and belief in me
  • Thanks for being available always
  • Take care, Sir/Ma’am
  • Regards
  • Your faithfully
  • Sincerely
  • Best regards
  • Thank you
  • Thank you so much
  • With Gratitude
  • Kind regards

B) To a friend

This is where a slight more leniency can be consumed. Following are few remarks can be used while sending an email to a friend.

  • With love
  • Cheers
  • Love and hugs
  • Take care
  • See ya
  • Happiness.
  • Yours
  • Hope to see you soon

C) To a Company

Here is the time to become strict professional and you must only chose right ending statement or remark. 

  • We’d like to hear from you.
  • We’d appreciate any of your suggestions. Thank you.
  • We hope to listen from you
  • Thank you for letting us help you
  • Thank you
  • Regards
  • Sincerely
  • Your Sincerely
  • With regards
  • Thanks & regards
  • This has been a pleasant experience working with you. Thank you.

There could be more such examples that you might find if you will visit our page and thru various other articles. We hope that you find this article useful. For more assistance, kindly visit again. 

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