Free Templates for Requesting Reduced Hours for Health Reasons

Drafting a request for reduced hours due to health reasons involves a thoughtful and professional approach, emphasizing how this change can help manage your health while maintaining your commitment to your job. This guide provides a free template for such a request, along with a realistic example that closely matches the template, essential components, and tips for writing.

Purpose of Requesting Reduced Hours for Health Reasons

• Propose Reduced Work Hours: Suggest a reduction in working hours to accommodate health-related needs.
• Explain Health Circumstances: Provide a brief explanation of your health situation that necessitates reduced hours, respecting your privacy and confidentiality.
• Outline Work Plan: Demonstrate how you will continue to manage your responsibilities effectively within reduced hours.
• Seek Employer’s Support: Request your employer’s understanding and approval for the proposed change.

Key Components of a Request for Reduced Hours for Health Reasons Letter

Introduction: State your current position and the reason for your letter.

Health Reason: Explain, within your comfort level, the health reasons necessitating reduced hours.

Proposed Work Schedule: Detail your proposed reduced hours and how they will be structured.

Benefits to Employer: Discuss how this arrangement can positively impact your productivity and contribution to the team.

Closing: Conclude with a request for a discussion to finalize the arrangement.

Tips for Writing a Request for Reduced Hours for Health Reasons Letter

Be Clear but Discreet: Share enough information to justify your request while maintaining your privacy.
Be Specific: Clearly outline your proposed reduced hours and work plan.
Maintain a Professional Tone: Keep the tone respectful and focused on your professional commitment.
Address Work Coverage: Reassure your employer that your duties will be managed effectively.
Proofread: Ensure your letter is error-free and clearly communicates your request.

Request for Reduced Hours for Health Reasons Template

[Your Name]
[Your Position]
[Your Company]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Manager’s Position]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Manager’s Name],

I am writing to discuss a potential modification to my work schedule due to health reasons. Recently, I have been advised by my healthcare provider to reduce my working hours to better manage my health.

As a dedicated member of the team, I am committed to finding a balance that allows me to maintain my health while continuing to contribute effectively to [Your Position] at [Company Name]. Therefore, I am proposing to reduce my work hours to [state the proposed hours, e.g., part-time, 30 hours a week].

I plan to prioritize my key responsibilities and tasks to ensure that my reduced hours do not impact the team's performance. I believe that with a more manageable schedule, I can maintain, if not increase, my productivity and focus.

I understand that this change may require some adjustments, and I am open to discussing how we can make this transition as smooth as possible for everyone. I am hopeful that this arrangement will enable me to continue contributing to the team while taking care of my health needs.

I appreciate your understanding and support in this matter and am available for a meeting or a call to discuss this request in more detail.

Thank you for considering my request.

Sincerely,

[Your Signature (if sending a hard copy)]
[Your Printed Name]

Example Letter Using the Template

Michael Brown
Customer Service Representative
Quality Services Ltd.
123 Service Lane
Helpful City, HC 67890
michael.brown@qualityservices.com
(555) 654-3210
May 19, 2024

Janet Wilson
Customer Service Manager
Quality Services Ltd.
123 Service Lane
Helpful City, HC 67890

Dear Janet,

I am writing to discuss a potential modification to my work schedule due to recent health developments. Following consultations with my healthcare provider, I have been advised to reduce my working hours to better manage my condition.

As a committed Customer Service Representative, my goal is to maintain my health while continuing to deliver excellent service at Quality Services Ltd. I propose to adjust my schedule to work 30 hours per week, spread over five days.

I intend to focus on high-priority tasks and customer interactions during these hours. I am confident that with a more balanced schedule, I can continue to be an effective and productive team member.

I understand this request may necessitate some adjustments within our team, and I am open to discussing any possible solutions or modifications. I believe that this arrangement will allow me to uphold my responsibilities at Quality Services Ltd. while taking care of my health.

I appreciate your understanding and support and am available to discuss this matter further at your earliest convenience.

Thank you for considering my request for reduced working hours.

Sincerely,

Michael Brown

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