10+ Free Announcement Letter Template – Format, Sample & Example


Announcement letters are formal declarations which need to be heard loud and clear to make sure everybody is interpreting it with clarity. They imply a legal change on organizational levels and are meant to be open for everyone’s approval. They need to be necessarily very precise and calculated in their language, such that it doesn’t communicate the message in a wrong way. They can be used for several business, mass communication, and personal purposes. Thereby, they need to be written in fixed templates and formats as shall be understood in the following section.

Announcement Letter Format

From,
[Name of Sender,
Organization/Company’s Name
Address]

[Date]

To,
[Name of Recipient]
Organization name,
Address]

Subject: [State the purpose of the letter]

Dear [Name/Sir/Madam],

[Introduction- Introduce the writer and the company.]

[Body- Begin by stating the announcement in a line or two. Put forth the reason for the decision being made. Add any additional points to be noted by the reader. Put up any suggestions or advice as per the actions to be demanded.]
[Conclusion- This is not necessary but one may write a line or two to conclude the letter. Write the contact details of any person required for extra information. End the letter by a positive outlook.]

Thanking you,

Yours sincerely,
[Name]
[Signature]

How to Write Announcement Letter

  • The announcement letter needs to be short and concise stating the exact situation and decision that needs to be addressed.
  • Any process that needs to be done should be stated with the methods or a source of reference.
  • The details vary as per the subject of the announcement letter and therefore, the format may change accordingly. It may be of a positive or negative nature and therefore, there must be an accurate inflection in the tone.
  • The tone should remain formal since it’s being addressed by a large group of people. Avoid any extra details which might be irrelevant. Proofread for any mistakes.
  • Make sure there is less scope of questions but if there is any; mention the contact of the informant.

Announcement Letter Sample with Examples

Announcement Letter Sample for Job Promotion

From,
Aditya Singh,
XYZ Company,
AB Place.

13th April, 2018

To,
Aman Kapoor,
PR State

Subject: Job Promotion Letter

Dear Aman,

It gives our board immense pleasure and satisfaction to announce that Mr. Aman Kapoor has been promoted to [give designation]. This decision shall take effect from [date]. Thereby, you are told to be contacted [the previous superior]. The superior shall hand over the required documents and keys to you. The superior shall be resigning from their post for [state reason]. For any other queries, contact [Name of informant and contact details.] We wish you all the best for your upcoming post.

Thanking you,

Yours sincerely,

[Name]

[Signature]

[Designation in the company]

Announcement Letter Example for New Job

From,
Davis Patrick
P.O. Box 147 2546 Sociosqu Rd.
Bethlehem Utah 02913
(939) 353-1107

Date: 14-04-2010

To,
Joan Romero
666-4366 Lacinia Avenue
Idaho Falls Ohio 19253

Subject- New Job Announcement

Dear Joan Romero,

This letter is to announce that I will be joining [Name of New Organization/Company] from [date]. Therefore, I will be resigning from my current post of [designation name] to be effected from [date].
I have had a great time working here as ____ and I am grateful for the co-operation from my colleagues and seniors at the office. It has been a great learning experience which has helped me grow as a professional in my field.
Having said this, I would say that I have received a lot from this company and I thereby, express my gratitude for all the support. I hope we stay in touch as friends in the future.
Do let me know if I can be of any help in the future regarding the work in the company. I will be much pleased to help.

Thanking you,

Yours sincerely,
Davis Patrick
Address,
Contact details]

Retirement Announcement Letter

From,
Keefe Sellers
347-7666 Iaculis St.
Woodruff SC 49854
(468) 353-2641

Date: 02-02-2012

To,
Melvin Porter
P.O. Box 132 1599 Curabitur Rd.
Bandera South Dakota 45149
Subject- New Job Announcement

Dear Melvin Porter,

I am writing this letter to announce that I am formally retiring from my post as the [Designation name] in [Name of company]. The retirement shall take effect from [mention date].
I would like to express my gratitude for all the great opportunities I have received working here. I have made some great friends and also have made much progress as a professional. The past twenty-five years have been a dynamic graph and I can say with confidence now that I am ready for the next phase in my life.
Do let me know if I can be of any service to the company again. I would be glad to help.

Yours sincerely,
[Keefe Sellers
Signature]

Promotion Announcement Letter

From,
Hedy Greene
Ap #696-3279 Viverra. Avenue
Latrobe DE 38100
(608) 265-2215

Date: 02-02-2012

To,
Aaron Hawkins
5587 Nunc. Avenue
Erie Rhode Island 24975

Subject- Promotion Announcement

Dear Aaron Hawkins,

It takes us immense pleasure to announce that [Name of promoted employee, let’s assume Riya] is the new [Designation] at ABC Company.
Riya has been one of the core members of the senior team and through the past five years has shown great enthusiasm towards the progress and development of the company and its profits. She has not only been an outstanding performer in her own department but also overlooked several of the ambitious projects of our organization. Therefore, our board of directors made this decision to reward her excellence such that she shall continue guiding more teams through her supervision and lead all of us towards more milestones.
We express our extreme gratitude for Aishwarya Khanna, who was the previous holder of the position but will shortly retire having served five years as the ___ and bringing great applauds to our company. We hope all the best for her future as she resigns from the position.
We all congratulate Riya for her promotion and look forward to a progress chart working with her.

Regards,
Hedy Greene
[Designation in company]

Family Reunion Announcement Letter

From,
Ina Moran
P.O. Box 929 4189 Nunc Road
Lebanon KY 69409
(389) 737-2852

Date: 02-02-2012

To,
Lawrence Moreno
935-9940 Tortor. Street
Santa Rosa MN 98804

Beloved family,

It’s Christmas, and we invite all our family members to [Name of Place] on [date] for a family reunion.
We all have been really looking forward to it and can’t wait to have everyone together. This year’s theme is ___ and we would request you to dress accordingly. We have made some arrangements for games but we welcome any other suggestions if you have. For any other queries, contact us anytime.

Love and cheers!

Ina Moran
Address]

New Employee Announcement Letter to Clients

From,
Nyssa Vazquez
511-5762 At Rd.
Chelsea MI 67708
(947) 278-5929

Date: 02-02-2012

To,
Hiroko Potter
P.O. Box 887 2508 Dolor. Av.
Muskegon KY 12482

Dear Hiroko Potter,

This is to announce that our company is welcoming Akash Gupta as the new [designation] of the company from [date].
Akash has been closely associated with several of the company deals and projects and after several accommodations, we are able to have him on board with us. I would like you all to get acquainted soon and we are confident that with him, we shall be able to tackle several other projects we have been trying to explore.
Akash will be joining our office soon. We wish everyone all the best!

Best regards,

Nyssa Vazquez
Designation]

Employee Leaving Announcement Letter Sample

From,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

Date: 02-02-2012

To,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855

Dear Kyla Olsen,

It takes us extreme regret to inform you all that Virat Singh won’t be working as [designation] with us anymore due to some unforeseen circumstances in his family. He shall be leaving the town soon and our company expresses the sense of a great loss to our meritorious team. Virat’s responsibilities and the position shall be overtaken by Ravi. We wish you all the best for the future.

Regards,
Forrest Ray
(Your Signature)

New Job Announcement Letter

From,
Forrest Ray
191-103 Integer Rd.
Corona New Mexico 08219
(404) 960-3807

Date: 02-02-2012

To,
Kyla Olsen
Ap #651-8679 Sodales Av.
Tamuning PA 10855

Dear Kyla Olsen,

It gives me great pleasure and excitement to announce that I will be joining New Company from [date] onwards and will be serving in the role of [New designation name].
I must express my extreme gratitude for Present Company for having me as the [designation] for four years. My work here has really helped me to progress individually and professionally. It is only through the skills sharpened in this work that I have reached such a great job now which I had been aspiring for long. I hope that my values received from this place shall sustain me further in my job as well as other endeavours.
I would request you not to hesitate to ask for any help that I might provide to your company in the future. Please feel free to reach out.

With warm regards,

Forrest Ray
Signature]

Price Increase Announcement Letter

From,
Calista Wise
7292 Dictum Av.
San Antonio MI 47096
(492) 709-6392

Date: 02-02-2012

To,
Theodore Lowe
Ap #867-859 Sit Rd.
Azusa New York 39531

Subject: (************************)

Dear Theodore Lowe,

This is to announce that our company has raised the price of certain goods and products due to the increase in prices of raw materials. The raise shall take effect from [date]. This was a change we had been trying to avoid for several years but due to extreme problems, our company cannot afford to maintain the previous prices. Hereby we would request you to co-operate and hope to see you as loyal customers.
Following is the list of items which will observe the increase in price. Kindly take note.
[Provide a list of items]
Please don’t hesitate to call us in case of any queries. We would be glad to clarify. We thank you immensely for your understanding.

Yours sincerely,

Calista Wise
Designation
Name of Company]

New Employee Announcement Letter

From,
Celeste Slater
606-3727 Ullamcorper. Street
Roseville NH 11523
(786) 713-8616

Date: 02-02-2012

To,
Iris Watson
P.O. Box 283 8562 Fusce Rd.
Frederick Nebraska 20620

Subject: (************************)

Dear Iris Watson,

This is to introduce our newest member on board, Amit Jain.
Amit shall be joining us shortly from next Monday as the [Designation] in [Name of Company]. We are pleased to have him on board and would like to ensure that he feels welcomed by every member of our team.
[Mention Amit’s qualifications and other achievements if any. Projects relevant to the present role of the employee can be pointed out.]
We ensure that Amit’s skills and expertise shall provide our team with great merit and greater ease at achieving more. We hope you all shall make him feel to be in a family that we have been. We wish everyone all the best!

With warm regards,
Celeste Slater
Signature]

Death Announcement Letter Sample

From,
Tamara Howe
3415 Lobortis. Avenue
Rocky Mount WA 48580
(655) 840-6139

Date: 02-02-2012

To,
Keegan Blair
Ap #761-2515 Egestas. Rd.
Manitowoc TN 07528

Subject: (************************)

Dear Keegan Blair,

It is extreme regret and sadness that we inform you of the unexpected demise of [Employee Full Name] on [date] due to a car accident at [place]. She/he was a valued member of our team due to their wonderful charisma and personality. We will really miss him/her. We really hope the best for their family coping up with this unprecedented trauma.
The date of the funeral is [date] to be taken place at [mention place and time].
We would request you all to attend and express your condolences at the tragedy. Please contact your supervisor for the work arrangements of the same. We would encourage you to participate in other services and to contact the victims home to help them cope with their loss.

With regards,
Tamara Howe
Designation]

Bonus Announcement Letter to Employees

From,
Keaton Underwood
Ap #636-8082 Arcu Avenue
Thiensville Maryland 19587
(564) 908-6970

Date: 02-02-2012

To,
Nasim Strong
Ap #630-3889 Nulla. Street
Watervliet Oklahoma 70863

Subject: (************************)

Dear Nasim Strong,

This letter is to inform you about the bonus declared to each employee which you shall receive in this month’s paycheque. This is to celebrate a huge profit made by the company and we would like to express our gratitude to you for your constant support and contribution. You would receive a bonus of [mention amount] along with your monthly payment.
We hope this would be good news for you. We look forward to more co-operation from your side and we believe that you deserve this reward for your immense contribution to our company.
We congratulate you all in this moment of success and look forward to greater progress henceforth.

Thanking you,

Keaton Underwood
Signature]

Sample Announcement Letter to New Business

From,
Pascale Patton
P.O. Box 399 4275 Amet Street
West Allis NC 36734
(676) 334-2174

Date: 02-02-2012

To,
Ivor Delgado
Ap #310-1678 Ut Av.
Santa Barbara MT 88317

Subject: (************************)

Dear Nasim Strong,

This is Pascale Patton from ABC Company and we are writing this letter to announce the opening of our new store in [venue] from [date]. The inaugural ceremony shall be taking place on [date] and we would like you to join us in this celebration. Being one of our most valued customers, we would be immensely cheered up by your presence. Looking forward to your valued presence with us on the beginning of this new endeavor,

With regards,

Yours sincerely,
Pascale Patton
Signature]

Real Estate Announcement Letter

From,
Jordan Calderon
430-985 Eleifend St.
Duluth Washington 92611
(427) 930-5255

Date: 02-02-2012

To,
Zorita Anderson
1964 Facilisis Avenue
Bell Gardens Texas 87065

Subject: (************************)

Dear Zorita Anderson,

We are extremely excited to announce the addition of a new member to our team here at BCD Real Estate joining us from [date].
[Name of Employee] has over 10 years of experience in the real estate industry and specializes thoroughly in homes with high-end architecture and well-made design. She/he is great at communication and hopes to provide the best homes to his/her clients as per their individual taste. He/she finds it really rewarding in helping a family or a couple find the home of their dreams.
We encourage you all to consider [Name] as your new real estate agent and we hope you shall have fun having her on board. We hope her professionalism and personality shall help you immensely in your endeavors to find your right property.

Thanking you,

Yours sincerely,
Jordan Calderon
9Company]

New Doctor Announcement Letter

From,
Sade Higgins
Ap #287-3260 Ut St.
Wilmington OR 05182
(422) 517-6053

Date: 02-02-2012

To,
Dante Bennett
481-8762 Nulla Street
Dearborn OR 62401

Subject: (************************)

Dear customers and employees,

This news gives us great happiness  to announce that Dr. Ayush Das shall shortly be joining our hospital as the head cardiologist from [date]. We are proud to have him in our team and are confident that his unmatched skill and experience of 20 years shall add to the great merit of our team. [Mention all the qualifications of the doctor and any specializations].
Our hospital feels great privilege on having him with us and we hope that he shall add an invaluable service to our clients. We hope this shall be an enriching experience for all our current employees and all our patients. We hope [doctor’s name] has great working experience at our hospital.

Thanking you,

Yours sincerely,

Sade Higgins
Designation,
Hospital’s name]

Pregnancy Announcement Letter

From,
Daniel Malone
2136 Adipiscing Av.
Lima RI 93490
(360) 669-3923

Date: 02-02-2012

To,
Emerson Espinoza
Ap #247-5577 Tincidunt St.
Corpus Christi WI 97020

Subject: (************************)

Dear Emerson Espinoza,

I am feeling great pleasure in writing this letter to you to tell you the news that [mother’s name] is pregnant.
This is undoubtedly the most awaited news of the year and therefore, I thought of sharing this with you all being the [relative/friend/husband] of the mother. I should inform that the mother is doing great with the pregnancy and our entire family is very uniyed in keeping her healthy and happy. The mother has been taking regular check-ups and is following an strct diet for the health of the baby. We all are really excited to have the baby soon among us.
We are looking forward to seeing you soon. Please send us any guidelines or suggestions that you think might help the mother with the pregnancy. Looking forward to seeing you soon,

Thanking you,

Yours sincerely,
Daniel Malone
Signature]

Organizational Change Announcement Letters

From,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

Date: 02-02-2012

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618

Subject: (************************)

Dear Aaron Trujillo,

This is to inform you all on the following organizational changes that shall take effect from [Date] in our company due to certain reasons decided by the board of directors. We would request you to contact your respective supervisors to act on the following changes and improvise on them. These changes are meant to provide a structural unity among our talented forces and shall hopefully provide a better record for our company.
[Mention the changes point-wise and give specific details with clarity. Mention any contact references to be noted for each point.]
Kindly take note of all these changes and act upon them.

With regards,

Elmo Lopez
Signature
Designation in company]

Staff Change Announcement Sample

From,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

Date: 02-02-2012

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618

Subject: (************************)

Dear Aaron Trujillo,

This is a notice being sent out to announce the following reshuffling of the staff members to help in a better workflow of skill and talent.
An along with B from department X shall acquire the position of [Name designation] by [date]. This shall help in minimizing the workload in department X which gets the maximum clients.
[Similarly, describe any other changes in staff group if any and give a brief on each of them describing reason and their goal.]
If you have any queries, you may contact [name of the person and contact details] for any clarification. We thank you all for your co-operation with our decisions.

Thanking you,

With regards,
Elmo Lopez
Signature
Position]

Sample Holiday Announcement Letter

From,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

Date: 02-02-2012

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618

Subject: (************************)

Dear Aaron Trujillo,

This is to inform you that our company will not be working from [specify from when up to date]. The reason for this is [state the reason for this off].
Therefore, we announce you a holiday which you may utilize for any of your personal endeavors or a vacation with your family. We hope you to turn up compulsorily turn up on [specify the date of re-opening of office].
We wish you all the best!

With regards,
Aaron Trujillo
Signature]

Announcement Letter for New Service

From,
Elmo Lopez
Ap #481-7473 Cum Rd.
Yorba Linda South Carolina 28423
(295) 983-3476

Date: 02-02-2012

To,
Aaron Trujillo
Ap #146-3132 Cras Rd.
Kingsport NH 56618

Subject: (************************)

Hello everyone,

We are very pleased and excited to the customers and fans of XYZ Company about the release of our new product Y. The product shall be launched on [date] and we hope you will look forward to it as much as we are looking ahead to it.
The following are the features which are new to this product and we hope you shall enjoy this new innovation. [Enlist the features and brief on them.]
We are looking forward to your pre-booking for Y and hope that you enjoy using is as much as we enjoyed making it for you!

Yours sincerely,
Elmo Lopez

New Process Announcement Email

From,
Liberty Walton
343-6527 Purus. Avenue
Logan NV 12657
(581) 379-7573

Date: 02-02-2012

To,
Hu Park
1429 Netus Rd.
Reedsport NY 48247

Subject: (************************)

Dear Employees,

This is a notice to wary you of a change in process of ____ [mention the issue in focus] in XYZ Company. The new process shall take effect from [date].
We have noticed that the previous method was becoming redundant is usage and several problems arose for the same reason. [State the problems.] Therefore, we have brought about this technological change for better supervision of employees and keeping a track on all your records. [Mention any other reason for the change.]
We hope you co-operate with us in the implementation of this change and will help in bringing up the necessary decorum of the office. You may contact [name of person and contact details] for any clarifications regarding this process.

Thanking you,

With regards,
Liberty Walton
Signature]

New Policy Announcement Email Sample

To- xxxabc@gmail.com

From- abcxxx@gmail.com

Subject: Changes in existing policies

Dear employees,

This is to make the formal announcement to act on the change of policies to be effective from [date] in XYZ Company.  The decisions have been made by our board of directors and are final in their vision. The aim of the new process of these policies is to bring about a better cohesiveness among our employees and make their skills united for the benefit of our company. Kindly note the following policies and their processes.
[Enlist the policies in focus and brief on them point-wise.]
[Express the dissatisfaction with previous policies if any, in order to clarify the reason for change.]
We hope these changes shall bring out the best in each of us and help us in moving ahead better with our respective projects.

Thanking you for your co-operation

Role Change Announcement Sample

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

Date: 02-02-2012

To,
Employees
1429 Netus Rd.
Reedsport NY 48247

Subject: (************************)

Dear Employees,

This letter is to announce the following role changes in the office which shall take effect from [date]. Kindly make a note of these changes and act on them.
P from Department X has been shifted to Department Y as the [new designation]. The decision has been taken with regards to the exceptional communication capacities expressed by P in the recent presentation meeting and we hope this change shall bring about greater effectiveness in work for all the employees.
[Mention any other role changes if any in the above format.]
We hope these changes shall bring greater benefit to the company and the employees shall co-operate with the decisions being made. We wish you all the best!

With regards,
Cleo Best
Signature]

Sample Announcement of Employee Leaving Company to Clients

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

Date: 02-02-2012

To,
Customers
1429 Netus Rd.
Reedsport NY 48247

Subject: (************************),

Dear Customers,

This is to inform that our valued employee P is leaving the XYZ Company from [date]. He has been offered a role of ____ in ABC Organization in his hometown and would, therefore, be shifting shortly.
We know you have had a cordial relationship with P and we, therefore, thought of sharing the information since he has been a valuable employee for all of us. We all shall have a sense of less in having him leave the company. P has shown exceptional dedication in helping out his clients in this city and has shared a great connection with them constantly.
We hope you will join us for a small farewell party on [date and venue]. It will be nice for all of us to share our warm regards and wishes to him. Looking forward to seeing you there!

Thanking you,

With regards,
Cleo Best

Company Name Change Announcement Letter

From,
Cleo Best
282-8351 Tincidunt Ave
Sedalia Utah 53700
(252) 204-1434

Date: 02-02-2012

To,
Customers
1429 Netus Rd.
Reedsport NY 48247

Subject: (************************),

hello employers,

This is to formally announce the change of the Company’s name from [old name] to [new name]. This change has already taken effect from [date] as you might have noticed from the letterhead.
We would like to clarify that there have been no other changes in our management, structure or our services. We simply wanted this new name which we believe proclaims our ideas and mottos in a better way. We hope it would be appreciated over the older name.
Thank you for being a constant supporter of our brand. We hope we keep fulfilling you with our services in the future.

Thanking you,

Yours sincerely,
Cleo Best
Signature
Role in Company]

Announcement Letter Template in PDF and Word

Announcement Letter Template

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Announcement Letter Template

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Announcement Letter Template

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Announcement Letter Template in PDF Format

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Announcement Letter Template in Word (.Doc) Format

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