Authorization Letter to Claim: Every once in a while there comes a situation when you find to be something wrong in the product/service that you have purchased/taken. However, in your daily hectic schedule, you do not get much time to invest in getting the product/service rectified. And, letting time go from your hand is something you do not want to do because ultimately it will make you lose the usability of the product that you use. The daily errands may put a halt in getting your personal documents, school records, medical records, passport, and other necessary documents. But, there are situations when you need all these documents in an emergency and you are unable to get them. So in such cases, you need someone to act on your behalf and with the support of a letter of authorization to get all those documents.
The letter will address your need to get the document and the authority with which you can have it. The letter must be written in a way that it not only solves your purpose but also enable you to get the required documents in your absence in a smooth and easy way.
Format of Authorization Letter to Claim
[Yash Singhal] Name
[New Delhi] Address
(Including Country, State, and Zip)
[333-222-1111] Contact details
Date (21/1/2015)
[Pooja Singh] Name of the person the letter is referred to
[Bangalore] Address
(Including City, State, and Zip)
[666-234-4352] Contact details
Dear Mr/Ms/Mrs,
Subject:(--------------------)
To whom it may concern,
The letter is a formal notice written on my behalf (mention your name), is giving the complete authority to (name of the third party person) to get from (organization or individual to transact from) the following (document, money, passport, Id, package or salary). I am requesting he/she to go on my behalf as I won’t be able to be present at the mentioned date because of some personal reasons.
I —– (mention your name), give complete authority to ——– (third party complete name) visit your office in my absence and fulfill all the responsibilities/duties/requirements to get the process completed. —— (Mention name of the third party) will submit all the proofs/documents to get the process of verification completed (Passport/Id). Through this letter, I am also giving the —– (mention 3rd party’s name) the permission to receive the —— (requested item). I also agree to the point that the —– (3rd party) is not to be held responsible for any kind of loss in terms of documents/items happen during the process/procedure.
I would also like to bring to notice that the 3rd party (mention name) will not use the document/item as written in the letter and he/she also does not have the power to make any decision on my behalf and without my consent. The —- (mention organization) cannot also give any written consent to the 3rd party to take on my behalf.
In conclusion, the 3rd party (name) will have the authority to collect the required —– (document/letter) on — (mention date). The 3rd party is residing at —– (mention the present address). This letter is my acceptance to give authorization and granting permission to —– (3rd party) to get me —– from —– (organization name or person to make any transaction from).
Sincerely,
(Signature)
(Your Name)
Authorization Letter to Claim Sample with Example
