Termination (Dismissal) Letter Template– Format Sample & Example
Termination Letter: A Termination means to an end the term of work for an employee or a candidate in an institute or organisation. The cause for it may be known or unknown, and it always relies on the hands of the head of the department to decide on termination. Often, it is bad news for both the parties involved and the most polite formal way of giving the notice of termination is through a letter.
Letting someone go is always a tough task, but pragmatism in any office or workspace has to compromise and leads you to terminate the work period of the junior person. Termination can take place for the poor performance of the trainee or the employee, absence from the office, misconduct with colleagues or putting in question the reputation of the organisation. It is a very serious issue and must be dealt with practicality and sensitivity. The nature of this dismissal is always sudden with regards to the cause, but the future of the person in question should be considered why giving such notice. This letter, therefore, should be framed thoughtfully, with full care so that it doesn’t lead to any miscommunication which might later cause any problems. The terms and conditions of the termination should be consulted with a lawyer. The HR team should also be consulted before finalizing the termination of an employee. Remember that the document has legal purposes and can reproduce in the court of law for further actions.
Termination Letter Format
Here is a basic format template for this type of letter. It is important to include the company’s letterhead and details. It is recommended that the policies of the company are also attached to the record of the employee as a reminder. The date of the last working day should be specified. If there’s a reason, it should be mentioned in precise terms with proper evaluation.
How to Write a Termination Letter
[Sender’s name and address]
[Company’s name and details]
[Date]
[Name of Recipient]
[Title]
[Company]
[Address]
Dear [Name],
[Introduction- A short paragraph is stating the objective of the letter that the employee/tender/vendor has been terminated. Indicate the time of its immediacy.]
[Body- Give a reason(s) for the termination in concise language. References can be made to performance reports or proofs of any violation of the specific code of conduct. Also, mention any warnings given previously which were not followed.]
[Provide details of how to return benefits provided by the company and other equipment and access to the office.]
[Provide details of the compensation and benefits provided if any including insurance policies, monetary compensation or help regarding future employment.]
[Conclusion- Indicate your regret and close the letter. Show a willingness to help based on the individual’s choices and efforts if possible.]
Respectfully,
(Signature)
[Typed Name]
[Title]
Termination Letter Sample with Example
Here is a sample of Dismissal letters based on the above format.
5+ Free Sample of Early Lease Termination Letter
An early lease letter of termination is used by the tenant of a property to cancel the lease before the agreement date defined in the rental contract. Often it becomes a frustrating business for the tenant if they are facing some sort of inconvenience like non-payment of the rent. In the lease letter, all the agreement should be mentioned along with the reason for the termination. The terms and conditions including a prior notice should be clearly defined stating the finality of the situation... Read More
4+ Free Sample of Termination Letter for Attendance
Attendance is an important criterion to judge the performance standard of an employee. Every company has a fixed number of certified holidays and a number of leaves beyond which the employee cannot take other leaves without permission. Extra leaves might indicate less seriousness towards work, and therefore companies have a strict regulation policy against it. This letter is, therefore, a legit means to close employment.......... Read More
Free Sample of Termination Letter for Vendor
This letter is written to a goods-supplying vendor working under a separately owned property under a signed contract. The termination of the deal can arise due to various reasons such as discrepancies in the supplied goods, or delay in the goods provided or of violence of any code of conduct. The letter serves as a legal closure of the deal, and it must have clear statements on the required procedure of the termination.... .....Read More
Free Sample of Termination Letter for Poor Performance
An employee may get a Dismissal letter for his or her poor performance regarding the required work of the company. As per the terms and conditions of the agreement between the employee and the company, the latter has the right to dismiss the person for a lack in performing according to the standards of the company. There should be warnings before the termination regarding the degrading of performance in any parameter. However, if there is no improvement, a letter should close the deal...... Read More
Termination Letter Template in PDF & Word [Doc.] Format
Termination Letter Template in PDF Format
Termination Letter Template in Word [Doc.] Format
Conclusion
As noticed from the examples above, the format of the dismissal letter is a dynamic one and varies for different institutions based on their policies and ideals. Not only the institution, but it is also dependant on the city and location of the company. The legal setup varies from place to place, and therefore, the reasons also vary under similar circumstances. These laws and guidelines should be followed while writing a letter. The nature of such a letter is often very urgent, but these are minute looking for issues that can go on to make a big impact on the reputation of an institution. Moreover, it should be taken care of that they are often said from a distance of practicality rather than personal relationships involved. In such a business, it’s the community that comes first before the individual.
Termination Letter for Poor Performance– Format Sample & Example
Termination Letter Template for Vendor – Format Sample & Example
Termination of Services Letter Templates
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